Blue Devil Swim Club Annual Parent Meeting Agenda

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(No Transcript)
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Blue Devil Swim Club Falll/Winter 2011 - 12
Membership Meeting Agenda

• Introduction - Jessica Hassemer
• Elections-
• Website Ken Engel
• Meet sign-up
• Fundraising (JH)
• Finances (JH)
• Volunteering Peggy Bell

• Other Info (JH)
• Registration Update
• Meet the Parent Board
• Parents responsibilities
• Code of Conduct
• Coach Chris
• Coaching Staff
• Goals
• Swimmers responsibilities
• Meets
• Q A

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Fundraising

• Jessica Hassemer

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Elections

• Elections-Please Vote Tonight
• Board Positions up for election
• Vice President-Candidate Frank Lettera
• Treasurer-Candidate Miriam Rinaldi

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Blue Devil Swim Club Fundraising

• Not-for-Profit Organization
• Membership is considered small, approximately 85
  families at any time
• The more we raise the more we can offset club
  expenses
• Without support for fundraising, registration
  costs may go up

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Fundraising

• Possible 2011-12 fundraising allocation
• Clubs operating costs
• Additional touch pads (if needed)
• Lane lines/flags
• Equipment purchases
• Not charging for banquets/team outings
• Other items that the club needs/desires
• Previous Purchases with Excess dollars
• New timing system, touch pads, lane lines, reel,
  flags, pace clocks, and new computers purchased

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Fundraising

• Psyche Sheet Advertising
• Banner Sales
• Sponsorships on Website
• Kringles (fall/winter season)
• SCRIP
• Employee Giving
• Swim-a-thon

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Fundraising

• SCRIP Shannon Stolcers
• Dates for the fall/winter (see website)
• When you make purchases, the club makes money at
  no extra cost to you!
• On-line ordering
• Presto Pay
• Orders placed on Monday, gift cards delivered on
  Thursday.

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Finances

• Jessica Hassemer

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Blue Devil Swim Club
FY 2010-2011 Actuals

Income Expense
Fall/Winter Registration 64,446 35 Coach Payroll/Expenses 119,836 65
Spring/Summer Registration 58,122 32 Team Costs (Lifeguards, Pool Rental, etc.) 34,184 19
Stroke Clinic 420 0 Hosted Meet Expenses 27,909 15
Interest/Misc Income 0 0 Capital/Equipment 4,741 3
Fundraisers 13,007 7 Fundraising 287 0
Hosted Meet Income 37,423 20 Administrative (Charter Fees, Postage, Office Supplies, etc) 11,713 6
Coach Session Fees 10,404 6 Cash Reserve -14,848 -8


Total 183,822 100 183,822 100

































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Blue Devil Swim Club Blue Devil Swim Club


Income 2010-11 2009-10 Expense 2010-2011 2009-10
Fall/Winter Registration 64,446 35 69,047 40 Coach Payroll/Expenses 119,836 113,146 65
Spring/Summer Registration 58,122 32 47,235 27 Team Costs (Lifeguards, Pool Rental, etc.) 34,184 33,478 19
Stroke Clinic 420 0 625 0 Hosted Meet Expenses 27,909 22,403 13
Interest/Misc Income 0 0 1,069 1 Capital/Equipment 4,741 2,319 1
Fundraisers 13,007 7 15,882 9 Fundraising 287 6,924 4
Hosted Meet Income 37,423 20 30,256 17 Administrative (Charter Fees, Postage, Office Supplies, etc) 11,713 8,884 5
Coach Session Fees 10,404 6 10,486 6 Cash Reserve -14,848 -12,554 -7




183,822 174,600 174,600
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Volunteerism

• Jessica Hassemer

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Volunteerism

• Minimum Commitment
• Work all hosted meets (2 - 3 anticipated this
  season 1 - 2 Dual / 1 Invite in WI)
• Serve on a Committee
• Timing for away meets
• Check for 150 for one swimmer 200 for two or
  more swimmers
• If commitment is not met your check will be cashed

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Volunteerism

• Parent-run organization
• Need every familys assistance
• Officials needed-Neal Nash
• Fundraising is important to us
• Peggy Bell-volunteer sign up

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Other Information

• Jessica Hassemer

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Registration Update

• Thanks to everyone who helped with the
  registration
• Welcome new Blue Devil Swimmers and parents
• The numbers
• 122 swimmers! (114 families)
• 99 returning
• 28 new!

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Meet the Parent Board
Board meets 1st Monday of each month at 630
p.m. Parents are welcome to attend Staff
Lounge WTHS OPlaine

• Elected Board Members
• President Jessica Hassemer
• Vice President Lynn Salisbury
• Treasurer Mark Rastovac
• Secretary Miriam Rinaldi
• 12U M-A-L Peggy Bell
• 13O M-A-L Ken Engel
• Non-elected Board Members
• Chris Bertana (Head coach)
• Scott Crowe (GPD)
• Karen Sahr (Meet Director)
• Neal Nash (Past President non-voting)

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Blue Devil Committee Chairs
Committee Chair Person
Volunteer Peggy Bell
Membership Kelly McCollum
Social Frank Lettera
Scrip / Team Photos Shannon Stolcers
Travel Meets Kim Wells
Apparel Jessica Kolz
Team Gear Jessica Kolz
Concessions Jackie Kroc
Publicity Karen Lettera
WebMaster Ken Engel
Escrow Lynn Salisbury
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Parent Responsibilities

• Any violation of the USA Swimming Code of Conduct
  is a violation of the BDSC code of conduct
• Who can be on deck?

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Code of Conduct

• The Blue Devil Swim Club was established to
  support participation in youth athletics as well
  as a deep respect for the traditions of teamwork,
  life-long learning and athletic activity.
• We feel as a club that it is important that all
  our members, Swimmers, Staff and Parents, promote
  BDSCs mission through positive behavior and
  conduct.
• The Disciplinary Code applies to all members,
  Swimmers, Staff and Parent behavior occurring
  during or at an activity or function that is
  associated with the Blue Devil Swim Club
  including but not limited to swim practice, swim
  meets, team trips, team outings, or individual
  group outings and in some cases, objectionable
  behavior by members of Blue Devil Swim Club
  outside of club activities.

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Communication

• Mailbox
• Box outside pool area during practice
• Each of you have a family folder
• Emails
• From Coaches
• Please keep Chris up-to-date with your email
• From BOD (bod_at_swimbdsc.org)
• We will have important information. Please Read!
• Website
• Surf this regularly New and Improved!!
• Access to important links Calendar, USA/ISI and
  our sponsors!

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Coaching Staff

• Chris Bertana

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Chris Bertana

• Fifth Year as Head Coach at BDSC
• Over 16 Years of Head Coaching Experience
• WTHS Boys Head Coach

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Goals for the Team

• Open Remarks from Chris

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Assistant Coaches

• Greta Nash-Junior Devils Lead Coach/ Assistant
  Blue and Gold
• Devon Brown-Junior Devil Assistant Coach
• Kevin Kowalski-Bronze Lead Coach
• Jim McCullough- Bronze Assistant Coach
• Sara Kate Nash-Bronze Assistant Coach
• Rebecca Sundling- Lead Silver Coach
• Karin Brown-Yellow and Dryland Lead Coach
• Chris Bertana-Head Coach/Green, Blue and Gold
  Lead Coach

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Office Hours

• Outline of Office Hours
• Cell Phone

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Swimmers Responsibilities

• Coaches Expectations
• Expectations of Swimmers

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QA
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Lets Go Blue Devils!

• Meet Sign-up
• Please update bank account information on
  website.
• Blizzard Meet-all hands on deck!
• UIPUI meet-dont forget to book rooms.
• Lets have a great Fall/Winter!