KWAZULU NATAL

1
KWAZULU NATAL

• Information on the functioning of
• KZN Correctional Institutions
• by the Provincial Commissioner
• MR P OC GILLINGHAM

2
AIM OF PRESENTATION
To offer an overview of Correctional Services in
the province of KwaZulu - Natal.
3
SCOPE OF PRESENTATION
INTRODUCTION OVERVIEW OF PROVINCE
A Provincial office structure B Prison
population, Management areas,
Prisons C Facilities
Management - Asset Maintenance - Own
Resources - Production Workshops -
Ramp -Agricultural Production
4
SCOPE OF PRESENTATION
D Financial Management E Internal Control F
Personnel - Recruitment - Personnel
Component - Personnel Representivity - Stress
Management - Discipline G Functional
Services - Escapes
5
SCOPE OF PRESENTATION

• - Community Corrections
• - Health Issues
• H REHABILITATION
• - Social Work Services
• - Psychological Services
• - Religious Care
• - Education Training
• - Work programs
• - Children Youths
• - Recreation
• -Unit Management

6
ASTRUCTURE OF COMMANDPROVINCIAL COMMISSIONER
KZNDEPT OF CORRECTIONAL SERVICES
7
B PRISONER POPULATION

• Total
• Sentenced male inmates 14 266
• Sentenced female inmates 460
• Sentenced juveniles 2 512
• Unsentenced male inmates 6 977
• Unsentenced female inmates 250
• Unsentenced juveniles 3 025
• Total inmates sentenced 17 238
• Total inmates unsentenced 10 252
• Grand total 27 490

8
B MANAGEMENT AREAS PRISONS

• There are 18 Management areas which encompasses
  39 prisons in KZN
• SUMMARY
• Approved Accommodation
• Male 15 738 Female 812 Total Bed space
  16 550
• Actual Prison Population Sentenced
  Unsentenced
• Male 26 800 Female 690 Total 27 490
• Overpopulation 175

9
B PRISONS
10
B PRISONS
11
C FACILITIES MANAGEMENT

• New Prisons planned in the near future -
• Port Shepstone
• There are also no unused prisons in the Province.
• Names of prisons in urgent need of repair
  Empangeni, Port Shepstone, Eshowe, Estcourt,
  Bergville, Pomeroy
• REPAIRS AND RENOVATIONS (2001-2002)
• Name Nature
  Estimates
• Eshowe Maintenance of security fence
  R 740 618
• Glencoe Farm buildings
  R 900 000
• Maphumulo Kitchen supply and install aircon
  R 3 727
• Napierville Upgrading of prison and kitchen
  R 89 234 165
• NewCastle Main sewerage security fence
  R 89 553
• Sevontein Replace cell windows,
  agricultural
• treatment, widening of 2
  bridges,
• Additional security
  grill R 2 003 979

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• Name Nature
  Estimates
• Stanger Maintenance of security fence
  R 350 382
• Umzinto Install gutters at houses
  R 27 879
• Vryheid Repairs to kitchen
  R 52 748
• Waterval Upgrade security facilities
  R 24 568
• Westville Conversion of female section
• Repairs and renovations
• Repair and renovations 1,2
• Repair and renovation 3 R 46 139 765

13
C ASSET MAINTENANCE

• The total number of new prisons built in the last
  5 years were Empangeni, Kokstad Close
  Maximum,Kokstad Medium Prison.
• Name,type and capacity of new prisons built in
  this period.
• Name Type Capacity
• Empangeni Max 1392
• Kokstad Close Max 1536
• Kokstad Med 237

14

• OWN RESOURCES PROJECTS
• MANAGEMENT AREAS AMOUNT
• - Nongoma single quarters R443 000
• - Melmoth single quarters R300 000
• - Empangeni Repair and renovations
• Year 2001 R510 000
• Erection of Dog Units
• Durban R150 000
• Glencoe R100 000
• Umzinto R 72 000

15

• PRODUCTION WORKSHOPS
• Department of Correctional Services KZN, only
  have one textile workshop that is operational and
  is situated at Durban Management area. A second
  production workshop for textile, steal and wood
  have been build at Pietermaritzburg management
  area. Equipment for the workshop have already
  being purchased, but the approval of the
  establishment and recruitment of qualified
  artisans is still pending.

16

• The following are items that is produced at the
  textile\
• workshop at Durban Management area for the period
  1 April
• 2001 until 31 August 2001
• Scheduled Manufactured
• April (Shirts) 2 450 1 000
• (Underpants) 4 200 5 000
• May (Overalls) 3 000 250
• (Underpants) 6 000 6 150
• June (Shirts) 5 940 5 000
• (Overalls) 0 1 000
• (Underpants) 5 400 6 350
• July (Shirts) 6 600 0
• (Underpants) 6 000 2 000
• August (Pants) 3 800 0
• (Shirts) 0 1 000
• (Underpants) 5 700 0

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RAMP
PRISON TOTAL ESTI-MATE 2000/2001 2001/2002 2002/2003 2003/2004
PRISON TOTAL ESTI-MATE PRE-VIOUS EXPENDITURE EXPENDITURE EXPENDITURE EXPENDITURE
WEST- VILLE R63588000 R115000 R27948000 R19409000 R16116000
PMBURG R35452000 R 0 R11467000 R15840000 R8145000
EMPANGENI (OLD NEW) R30666000 R3262000 R9919000 R13702000 R3783000
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• AGRICULTURE PRODUCTION
• To support the strategic objective of self-
• Sufficiency. The Department of
• Correctional Services KwaZulu
• Natal have four (4) prison farms,
• which have produced the following for the
• period 1 April 2001 to 31 August 2001.

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• AGRICULTURAL PRODUCTION
• A GLENCOE
• Target(kg) Attained(kg)
• Red meat 5833.0 4877.5
• Vegetables 54 166.7
  17 060.3
• B WATERVAL
• Target(kg) Attained(kg)
• Red meat 15 416.7
  13 164.9
• Eggs (dozen) 71 666.7
  73 109.9
• Milk (litre) 108 333.3
  117 956.8
• Pork 50 000.0 53
  817.3
• Vegetables 166 666.0
  161 718.0

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AGRICULTURAL PRODUCTION

• C NCOME
• Target (kg) Attained(kg)
• Red meat 6 666.7 4 664.1
• Milk (litre) 50 000.0 32 156.9
• Pork 15 000.0 17 249.5
• Vegetables 75 000.0 39 437.1
• D SEVONTEIN
• Target(kg) Attained(kg)
• Red meat 11 666.7 6 905.9
• Milk (litre) 180 000.0 153 017.0
• Pork 27 083.0 26 236.1
• Vegetables 180 000.0 146 888.5

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AGRICULTURAL PRODUCTION

• To support the above prison farms and to ensure
  optimal use
• of available land vegetable gardens is also in
  operation at the
• following prisons and production figures are
  indicated for the
• period 1 April 2001 31 August 2001.
• VEGETABLES
• Prison Attained Target
• Bergville 2 404 2 500
• Eshowe 425 12 917
• Estcourt 15 500 15 369
• Ingwavuma 1 660 2 500
• Ixopo 7 983 11 250
• Kranskop 1 411 2 083
• Melmoth 2 707 5 833

22
AGRICULTURAL PRODUCTION

• PRISON ATTAINED TARGET
• Mtunzini 6 275 8 750
• New Hanover 9 461 15 833
• Matatiele 3 484 2 083
• Nkandla 906 2 500
• Nongoma 3 096 4 708
• Pietermaritzburg 2 500 22 500
• Stanger 858 3 667
• Vryheid 5 357 10 417
• Umzinto 11 095 9 333
• Total 74 991 132 243

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I FINANCIAL MANAGEMENT

• The Department of Correctional Services
• KwaZulu\Natal have by means of financial
• management complied with the objective of the
• Public Finance Management Act (1 of 1999 as
• amended) to secure accountability and sound
• management of the revenue, expenditure, assets
• and liabilities.

24
I FINANCIAL MANAGEMENT (2000/2001)
PROGRAM BUDGET EXPENDITURE SPENT
Administration R141,544,700 R140,591,283 99.95
Incarceration R355,021,000 R353,903,583 99.69
Care of offenders R72,749,200 R71,075,987 98.38
Development of offenders R51,168,300 R49,643,443 98.23
25
Community Corrections R25,523,500 R25,238,305 98,88
Re-integration into the Community R7,078,700 R6,984,371 98,67
Internal Charges R55,307,700 R52,414,682 94,77
Province total R597,777,700 R595,022,290 99,98
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PINTERNAL CONTROL

• To ensure the creation of a culture of good
• governance to improve cost effective utilization
  of
• resources by conducting of Provincial inspection,
• internal and external audits at Management
• Areas and evaluate the adequately and
• effectiveness of internal controls.

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• Out of the above-mentioned inspection and
  internal
• /external audit the following critical areas have
  been
• identified
• HUMAN RESOURCES
• Personnel administration
• Merit awards
• Invalid qualifications
• Home owners allowance
• Payrolls
• Persal control
• Control over payment of allowances
• Leave and Leave Credits
• Rental money for official state housing

28

• FINANCIAL AND LOGISTICAL ADMIN
• Debtors registers
• Quotations not attached to payments
• Ledger reports unavailable
• Incorrect payment of traveling expenditure
• Control over Government Transport
• Differences between inventory records and actual
  equipment
• Loss register not controlled by Management

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• INSPECTION APRIL 2000 APRIL 2001
• 9 out of 17 Management areas were inspected
  within
• the above period.
• INTERNAL AUDITING APRIL 2000-APRIL 2001
• 6 out of 17 Management areas were subjected to
  internal
• auditing within the above period.
• EXTERNAL AUDITING APRIL 2000-APRIL
• 2001
• 9 out of 17 Management areas were subjected to
  external
• auditing within the above period.

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• FUNCTIONAL SERVICES
• Prison Pharmacy
• No proper systems regarding the recording of
  medicine and stocktaking is not always performed.
• Prisoners Cash
• Control over prisoners cash

31

• To manage the reduction of audit and inspection
  queries
• of the following projects have been implemented
• Implementation of internal needs directed
  practical
• training programs for Area Managers, Head of
• Prisons, Chairpersons of Parole Boards and
• Institutional Committees, Logistical and
  Financial
• Management to improve internal control.
• Internal Control Action plan for Finance,
  Logistics
• and Personnel administration. (Annexure A, B,
  D)

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E PERSONNEL RECRUITMENT

• There are two recruitment drives each year.
  However there
• was one for the year 1999 2000. This is done in
  line with
• the Departments Recruitment policy.
• Whenever new prisons are opened preference is
  given to local residents and subsequent to that
  people from all over the republic are recruited.
• Sevontein being an established prison, preference
  was not only given to the local residents but the
  public at large.

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• KOKSTAD
• Vacancies for Kokstad 150
• Vacancies filled 97
• QALAKABUSHA (EMPANGENI)
• Vacancies for Qalakabusha 83
• Vacancies filled 80

34
E PERSONNEL COMPONENT

• The total number of personnel in the Province is
• Financed posts 4 987
• Filled posts 4 247
• Vacant posts 740

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PERSONNEL REPRESENTIVITY
RACES ACTUAL STAFF PERCENT- AGE TARGET PERCENT- AGE
BLACK MALE 2433 48.8 2737 54.88
COLOURED MALE 129 2.6 391 7.84
WHITE MALE 638 12.8 596 11.76
INDIAN MALE 349 7.0 147 2.94
BLACK FEMALE 482 9.7 733 14.7
COLOURED FEMALE 53 1.1 98 1.96
WHITE FEMALE 121 2.4 147 2.9
INDIAN FEMALE 42 0.8 49 0.98
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E PERSONNEL REPRESENTIVITY

• There are currently 62 vacant SCO posts.
• 10 of the SCO posts were reported to Head Office
• for advertisement on 14 August 2001, but not yet
• advertised. 21 SCO posts are awaiting approval
  from Head
• office as from 2001.7.18. 2 SCO posts were
  advertised in
• Circular 1/3/2001 and the other in Circular
  1/5/2001.
• Interviews will be conducted before the end of
  September
• 2001.

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• There are 28 vacant ASD posts.
• 9 Posts were reported for advertisements to Head
  office in 2000/10/25, but not advertised due to
  the job evaluation that is not finalized as yet.
• 8 of these posts have been advertised in May.
  Shortlisting process is in progress. Other 4
  posts were advertised in August 2001.
• 2 of Ebhongweni posts (Operational Services
  Development program) have been advertised in
  Circular 1/8/2001 and it is a Head office
  project.
• Qalakabushas 5 posts will wait for the new post
  establishment.

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• There are 10 vacant Deputy Directors posts.
• 7 Posts have been advertised. Short listing is
• underway.
• 3 of them still awaits job evaluation to be
  finalized.

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E PERSONNEL

• Average ratio of the Province Correctional
  officials to prisoners 17
• The ratio of prisoners to members in larger
  prisons are
• Empangeni 151 Newcastle 71
• Glencoe 51 Durban 91
• Eshowe 51 Ladysmith 61
• Waterval 61 Umzinto 41
• Estcourt 61

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E PERSONNEL STRESS MANAGEMENT

• Employment Assistance Program
• 4 EAPs have been appointed and are rendering
  assistance to
• correctional staff by offering of Stress
  Management
• Programs.
• 5 Functional members and 16 Social workers were
  trained, in September 1999, on stress management
  programs. An additional 60 members were also
  trained to extend the training of the entire
  staff at the lowest level

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F DISCIPLINE

• Discipline cases for the KZN province
• Disciplinary cases finalized during 2001
• 289
• Disciplinary cases pending from 1998 to date
• 260
• Total 549

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F DISCIPLINE

• ARBITRATION CASES
• Pending (2001) 6
• Finalized in favour of DCS during the 1999/2000
• financial year 7
• Finalized against DCS during 1999/2000
• Financial year 2