Christina spector

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IDEA Part C to Part B Transition

• Christina spector
• Wendi schreiter
• Erin arango-escalante

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GoToWebinar Attendee Interface
2. Control Panel
1. Viewer Window
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Agenda

• Introduction
• IDEA Part C to Part B Transition Timeline
• Late Referrals Timeline
• Timeline Changes Practice
• Reminders
• Questions
• Resources Contact Information

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Acronyms

• IDEA Individuals with Disabilities Education Act
• OSEP Office of Special Education Programs
• DPI Department of Public Instruction
• DHS Department of Health Services
• LEA Local Education Agency
• IEP Individualized Education Program
• IFSP Individualized Family Service Plan
• TPC Transition Planning Conference
• PPS Program Participation System
• NECTAC National Early Childhood Technical
  Assistance Center

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IDEA Part C to Part B Transition Timeline

• Purpose
• Technical assistance
• Clarity
• Identify next steps
• How the timeline is organized
• Federal and State Law
• Wisconsin Policy
• Important Considerations
• Each child has a different path
• Where you can find the timeline

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The Federal State Law Side- Page 1
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2 years
Entered WI Early Intervention System
Transition Process Discussed
LEA Notification- Shortly reach 3
B-3 must notify the LEA that a child who receives
Part C services will shortly turn three years old
unless the parent has opt-ed out of notification.
(20 U.S.C. 1437 (a)(9)(A)(ii)(I) Wis. Admin.
Code DHS 90.10(5)(f)3. 34 CFR 303.148(b)(1))
By 3 years
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Up to 15 business days (referral to consent or
notice)
Transition Planning Conference (TPC)
LEA Notification- REFERRAL
?TPCs and referrals occur only for potentially
eligible children that did not opt-out. ?If a
child is potentially eligible for Part B
services, B-3, with parental approval, convenes a
TPC between B-3, the family, and the LEA to
discuss the Part B services the child may
receive. ?The TPC occurs when the child is
between the ages of 2 years, 3 months and 2
years, 9 months. ?Each LEA must participate in
the TPC. ? B-3 makes a referral to the
LEA. ?With written parental consent, B-3 forwards
specific information (IFSP, area of concern,
child outcomes, etc.) to the LEA. ?Within 15
business days of the referral receipt, the LEA
must request parental consent for evaluation or
notify the parent that no additional data is
necessary. ?At the request of the parent, an
invitation to the initial IEP team meeting must
be sent to the service coordinator or other
representative of the Part C system. (Wis.
Admin. Code DHS 90.10(5)(f)3. 4. Wis.
Stats. 115.77(1m)(c), 115.777(3)(e),
115.782(1)(b) 20 U.S.C. 1437(a)(9)(A)(ii)(II)
34 CFR 300.124(c), 303.148(b)(2)(ii))
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Within 30 calendar days (eligibility to
IEP/placement)
Up to 60 calendar days (evaluation to
eligibility)
Eligibility Determination
Evaluation Process
?The IEP team shall review existing evaluation
data on the child. ?The LEA must notify the
parent of any evaluation procedures the agency
proposes to conduct. ?The IEP team shall
conduct an evaluation that conforms to federal
and state law. (Wis. Stats. 115.782(1)(a) 34
CFR 300.304, 300.305)
The IEP team must determine if the child is a
child with a disability and eligible for Part B
services within 60 days after the LEA receives
parental consent for evaluation or provides
notice that no additional data is needed. (Wis.
Stats. 115.78(3)(a) (b), 115.782(3))
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3 years
IEP Developed
IEP Meeting
IEP Implemented
?The LEA or the parents may invite any individual
that has knowledge or special expertise about the
child to participate on the IEP team. ?The LEA
must inform the parents of the purpose, time,
location of the IEP meeting, and who will be in
attendance. ?The LEA shall conduct an IEP team
meeting, develop an IEP, and determine placement
within 30 days of a determination that a child is
a child with a disability. (34 CFR
300.321(a)(6) (f), 300.322(b) Wis. Stats.
115.78(1m)(f) 115.78(3)(c))
?Children who are referred by B-3 and found
eligible for LEA special education services must
have an IEP developed and implemented by their
third birthday. ?If there is no referral and
the LEA has reason to believe a child is a child
with a disability the LEA makes its own referral
(DPI form R-1). (Wis. Stats. 115.77
(1m)(c), 115.777(1)(b) 20 U.S.C. 1412 (a)(9)
34 CFR 300.124 (b))
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Poll Question 1 True or False?

• Both the typical evaluation, eligibility, IEP
  development (15-60-30) timelines AND the
  Indicator 12 requirement that all children served
  in Part C who are eligible for Part B have an IEP
  implemented by the childs 3rd birthday apply.
• True
• False

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The Wisconsin Policy Side- Page 2
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2 years 2 yrs, 3 mos
Entered WI Early Intervention System
Transition Process Discussed
LEA Notification- Shortly reach 3
? Parent period to opt-out of LEA Notifications
expires. ? B-3 sends information to the LEA
about all children it served that did not opt-out
(childs name, date of birth, parent contact
information). ?The LEA uses this information for
child find purposes and sends the parents an
introductory letter. ?This notification is NOT
a referral for Part B services.
B-3 shares information with the parent on LEA
Notification, opt-out, and TPC.
? B-3 discusses the transition process with the
parent and may add transition steps to the IFSP.
? B-3 provides information about Part B
services. ?If parent opts out, B-3 documents
this in the childs file.
By 3 years
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Transition Planning Conference (TPC)
LEA Notification- REFERRAL
Potentially eligible determination
?If the IFSP team determines the child is
potentially eligible for Part B services, B-3
schedules a TPC and makes a referral to the LEA
unless the parent has opted-out. ?If the IFSP
team determines the child is not potentially
eligible for Part B, B-3 sends DHS form F-00043
to the LEA unless the parent has opted-out.
?TPCs and referrals occur only for potentially
eligible children that did not opt-out. ?The TPC
occurs when the child is between the ages of 2
years, 3 months and 2 years, 9 months. ?B-3
documents the day that they invite the LEA to the
TPC and the LEA documents their own attendance.
?Using PPS, B-3 makes the referral at least 90
days prior to the childs third birthday. ?
LEA processes the referral within 15 business
days, and asks the parent for consent to invite
B-3 to the initial IEP.
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3 years
Evaluation Process
Eligibility Determination
IEP Meeting
IEP Developed
IEP Implemented
?The IEP team reviews any information provided by
the parent or through the B-3 referral. ?The LEA
provides notice that no additional information is
needed or requests parental consent to proceed
with additional evaluation. ?If the parent
declines consent to evaluate, the LEA provides
information about how to make a referral in the
future.
?The IEP is implemented if 1. The IEP is
developed and the services in place by the
childs third birthday or 2. The childs
third birthday fell on a day when school was not
in session and the IEP does not include Extended
School Year (ESY) services and the child will
begin IEP services once the school year resumes.
?LEA completes PPS LEA information page on or
before childs third birthday.
?The IEP team must meet to determine eligibility
within 60 calendar days from the receipt of
parental consent for additional testing or notice
that no additional data are needed. ?The IEP team
must develop the IEP (determine services), and
determine placement within 30 calendar days of
the eligibility determination. ?These decisions
can occur in the same or separate meetings. ?If
the parent declines special education services
the LEA provides information about how to make a
referral in the future.
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Poll Question 2 Choose the best answer

• If a family chooses to opt out, what is the
  family opting out of?
• A LEA Notification (shortly reach age of 3)
• TPC
• LEA Notification (referral)
• All of the above

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Late Referrals to Part C Chart

• Foundations
• Purpose
• Local communication is particularly important
  when it comes to children who are coming into the
  system near their 3rd birthday

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Late Referrals to Part C B-3 and LEA Roles
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Late Referrals 90-45 days prior to 3rd birthday
90 days before 45 days before
3rd birthday 3rd birthday
Child is referred to B-3 more than 45 days but
less than 90 days prior to the 3rd birthday Birth
-3 Provide parents with information on the B-3
and LEA processes for determining
eligibility. If parent gives consent for B-3
evaluation, conduct evaluation, assessments,
determine eligibility, and develop initial IFSP
with transition steps. If eligible and
receiving any service(s), the child is considered
served by Part C. Completes transition process
to LEA (unless parent opts out) Determine if
child is potentially eligible for Part B.
Provide LEA notification 1) for all children
who will shortly reach age three and 2) for
children who are potentially eligible as soon as
possible. Transition Planning Conference NOT
required. Obtain parental consent to share
additional information (evaluation IFSP, area of
concern) with LEA. LEA Provide procedural
safeguards notice to parents upon initial
referral to LEA. Review existing evaluation data
on the child, including B-3 evaluation, if
available. Provide prior written notice and
obtain parental consent for initial
evaluation. Conduct initial evaluation within 60
days of parental consent and determine
eligibility by 3rd birthday. Inform parent
that with their request, B-3 coordinator or Part
C representative and others with knowledge or
special expertise about the child must be invited
to initial IEP meeting. Invite B-3 and others
with knowledge if requested and written consent
provided. Develop IEP, obtain parental consent
for services and implement IEP by 3rd birthday.
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Late Referrals 45 days prior to 3rd birthday
45 days before 3rd
birthday 3rd birthday
Child is referred to B-3 less than 45 days prior
to the 3rd birthday Birth - 3 Provide parents
with information on the LEA programs. Assist
individuals to make their own referral directly
to the LEA. Child not considered served by
Birth to 3. LEA notification- shortly reach 3,
LEA notification- REFERRAL and Transition
Planning Conference NOT required.
LEA Provide procedural safeguards notice to
parents upon initial referral to LEA. Review
existing evaluation data on the child, if
available. Provide prior written notice and
obtain parental consent for initial
evaluation. Conduct initial evaluation within 60
days of parental consent and determine
eligibility by 3rd birthday. Inform parent
that with their request, others with knowledge or
special expertise about the child must be invited
to initial IEP meeting. Invite others with
knowledge if requested and written consent
provided. Develop IEP within 30 days of
eligibility determination (or sooner if 30 days
expires after 3rd birthday), obtain parental
consent for services and implement IEP by 3rd
birthday.
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Poll Question 3 True or False?

• The transition process for children referred to
  Part C 85 days prior to their 3rd birthday will
  always be identical for children referred to Part
  C 24 days prior to their 3rd birthday.
• True
• False

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Timeline Changes Practice

• Transition Planning Conference
• What do the timeline changes mean?
• Purpose of TPC
• Scheduling TPC

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Considerations of Practice

• There may be more time in between referral and
  IEP implementation than you are used to. Use
  this time for
• Keep current on childs status
• Contact Birth to 3
• Contact Parent
• Reconvene IEP if necessary
• Child has exceeded expectations
• Child has markedly decreased skills
• Make sure the IEP is appropriate!

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Interagency Agreements

• Detailed or Specific
• Reviewed at least annually
• Keeps lines of communication open

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Reminders

• Timeline begins when?
• No referral via PPSwhat to do?
• Incorrect referralwhat to do?
• Summer/vacation-who receives referrals?
• Print Student Referral Form instead of completing
  LEA referral form
• Transferring records in PPS
• LEA that had record on childs 3rd birthday needs
  to enter data into PPS

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Questions

• Please type your questions in the Question Pane

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Indicator 12 Webpage
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Links on Indicator 12 Webpage
Revised timeline
Late referral information
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Links on Indicator 12 Webpage
PPS Directions
Common Problems and Solutions
PPS FAQs
Indicator 12 Reason Selections
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For information on B-3 and 3-5, visit
Collaborating Partners http//www.collaborating
partners.com/disabilities-indicators-8-12.php
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Poll Question 4 Choose one or more answers

• I am interested in participating in another
  webinar that will focus on
• Program Participation System (PPS)
• Interagency Agreements with community partners
• Review timeline and changes in LEA practices
• All of the above
• Other (enter topic in question pane)

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EC Spring Indicator Trainings

• CESA 1 2/23/11 CESA 10 3/25/11
• CESA 2 2/17/11 CESA 11 5/10/11
• CESA 3 4/19/11 CESA 12 3/3/11
• CESA 4 4/8/11
• CESA 5 3/14/11
• CESA 6 5/2/11
• CESA 7 3/1/11
• CESA 8 2/28/11
• CESA 9 2/18/11

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Poll Question 5 Choose one or more answers

• Of the choices below, which topic(s) would you
  like more information on during Spring Indicator
  Trainings?
• Indicator 6 Preschool Environments
• Indicator 7 Child Outcomes
• Indicator 12 Transition
• All of the above
• Suggestions for specific ideas (e.g., review
  Preschool Environment Code Decision Tree) can be
  submitted in the question pane.

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Contact Information

• Wendi Schreiter
• Wendi.cesa7_at_sbcglobal.net
• 920-841-2555
• Christina Spector
• Christina.spector_at_dpi.wi.gov
• 608-267-3747
• Jill Haglund
• Jill.haglund_at_dpi.wi.gov
• 608-267-9625

• Nancy Fuhrman
• Nancy.fuhrman_at_dpi.wi.gov
• 608-267-9243
• Erin Arango-Escalante
• Erin.arango-escalante_at_dpi.wi.gov
• 608-267-9172