Title: Collaboration 101
1Collaboration 101
- Developing Collaborative Relationships
2What is Collaboration?
- Exchanging information and sharing or pooling
resources for mutual benefit to achieve a common
purpose. - Leadership that agrees to share
- information influence
- activities power
- resources decision making
3What is Collaborative Leadership?
- Leadership that safeguards and promotes the
collaborative process - A leader who has skills
- conflict management creating safety
- developing trust assessment
- decision making
- and capacities, i.e., taking perspective,
- uncertainty, self reflection ego control
4Why Collaborate?
- Last Head Start expansion
- Head Start Program Performance Standards
- 1304.40-41 Family Community Partnerships
- Values Program Governance/Policy Committee
- Increase services for children families
- Improve quality
- Strengthen communities/systems
- Pool power ownership of solutions
- Increase ability to handle complex issues
5Collaboration Levels
- Involvement
- Commitment
- Resources
- (e.g., time,
- money)
Collaborating Cooperating Coordinating Networ
king
6Collaborative Success Practices
- Assess the environment.
- Reflect Create Clarity
- Develop People Build Trust
- Share Power Influence
Children Families
7Assess the environment.
Community Themes Strengths Assessment
- Organize, Partner
- Assess
- ID Strategic Issues
- Goals/Strategies
- Plan, Implement, Evaluate
Community EC System Assessment
Forces of Change Assessment
Local Program Assessment
8Create clarity.
- Be clear about goals, direction vision.
- Commit to the cause define the outcome.
- Share vision common ground.
- Mobilize people.
- Assess ID issues Shared vision
- Action teams/plans Common values
- Implement, evaluate
Desired Future
Current reality
Mobilization
9Build trust.
- Create safe places for developing shared purpose
action. - Trust Account
Deposits Telling the truth Keeping
promises Kindness, courtesies Loyalty to the
absent Apologizing Knowledge
Withdrawals Placing blame Breaking
promises Unkindness Violating expectations Gossip,
rumors Arrogance
10Share Power Influence.
- Develop the synergy of people, organizations, and
communities to accomplish a shared vision. - 8 Sources of Power
- Position/Authority
- Information Expertise
- Control of Rewards
- Coercion
- Alliance Networks
- Access Control of Agendas
- Control of Meaning Symbols
- Personality
11Share Power Influence.
- Know the difference between positions
interests. - Positions regulations, beliefs, demands
- Interests what you care about, concerns, what
matters - Must negotiate COMMON (middle) ground
12Share Power Influence.
- Interest Position
- Concerns? Beliefs?
-
- Why does Why right?
- it matter?
- Position Interest
- Demands? Care
- about?
- Regulatory/ Worries?
- belief
- based?
Common Ground
13Develop People.
- That is, bring out the best in others!
- Realize promote potential present
- Give up ownership or control
- Maximize use of talents resources
- Coach mentor
- Set goals provide feedback (builds confidence)
14Develop People.
- Mentor
- Long term career focus
- Series of time limited confidential conversations
other activities - One to one continuous
- Coach
- Short term skills focus
- Activity
- Results in improvement of skills, capacity,
performance
15Self Reflection.
- Being aware of understanding
- Values
- Attitudes
- Behavior
- as relate to own leadership style impact.
- Can be program/agency intra-agency
pre-assessment annual self assessment
16Collaboration Operational Tips.
- Inter intra agency buy in?
- Written agreement implemented?
- Confidentiality protocols implemented?
- Systems databases revised?
- Collaboration team meets regularly?
- Communication systems used effectively?
- Conflict appropriately addressed?
- Cross training?
- Evaluating for outcomes?
17Collaboration The Ideal Process.
- Pre-assessment readiness
- Determine need environmental scan
- Select/engage partners ground rules
- Share vision/mission/plan
- Written agreement
- Manage the partnership
- Evaluate
18AT LEAST
- Have a vision that includes
- Child/family needs eligibility drive it
- Great relationships/partnerships
- Parent/provider choice input
- Quality, comprehensive services for all
children/families - Maximize resources
- Continuum of high quality services
19Early Care Education Collaboration Models
- Models/Structure - 1 Agency 2 or more Agencies
Agency with Family CC Homes - Child Care, Early/Head Start, PreK/PI
- Strive for most integrated services, funding,
staffing, continuity of care - Many names co-location, dual enrollment, wrap,
shared wrap, before after, braided/ blended
20Program Collaboration Basics
- Document that combined funding is needed to
provide services - Use most restrictive regulations
- All E/HS must be in settings that comply with all
HSPPS - Budget/audit clearly delineate costs for each
funding source - Class size requirements vary count your
children, especially the 3 year olds
21Program Collaboration Basics
- Fees cannot be charged for HS or PreK.
- The HS Act allows for collecting fees for the
child care portion of day in collaboration - CCDF/CC subsidy may require that parents share in
the cost of child care - Be clear in signage, written materials, budgets
what fees are being collected for what they
support
22Program Collaboration Basics
- Children/families must be eligible for all
funding streams - Hours of service can overlap
- No single service should be paid from more than a
single funding source - Cost allocate
- Clear written agreement
23EligibilityTiers
- Level 3 PreK
- (at risk of academic failure)
- Generally Least Restrictive__
- Level 2 Child Care
- (income service working,
- training/education) _
- Level 1 Head Start
- (100 FPL/age)
- Generally Most Restrictive
24Community Partner Strategies
- Community screenings
- Joint/coordinated community assessment
- Community planning
- Joint/coordinated recruitment enrollment
- Agreements to refer
- Joint T/TA
- Regular interagency meetings
25Collaboration Issues Strategies
- Turf-ism
- Unresolved conflict/hidden agenda
- Lack of leadership/respect
- Lack of time, resources, overload
- Conflicting requirements
- Disorganization/lack of follow through
26Focus on Solutions
- When something doesnt work
- Go back to the basics check attitude/
personnel, systems written agreement - Address conflict dont sweep under rug
- Communicate
- Negotiate
- Seek excellence
- Have a sense of humor keep children families
1st!
27Summary Common Collaboration Difficulties
- Lack of trust
- Hidden agendas
- No larger vision
- Apathy
- Avoidance of risk
- Problems are complex/interdependent
- Many people can say no but no one can act alone
- Time resources
28Summary Leadership Traits Needed
- Intelligence Knowledge
- Maturity, Patience Ego Control
- Respect Communication
- Capacity for self-reflection
- Resources Energy
- Capacity Tolerance for Uncertainty
- Originality
- Empathy Persuasiveness
- Synoptic thinking
29Summary Keys to Success
- Good Timing
- Strong Stakeholder Group
- Broad-based Involvement
- Clear Need
- Open Process
- Commitment of Strong Leaders
- Support of Authorities