Title: Federal Programs 101
1Federal Programs 101
2Contents
- The No Child Left Behind (NCLB) Act of 2001
- The Federal Programs Unit
- Some Basics Terms ABCs / XYZs
- Nonpublic Schools
- The Federal Programs
- District, Building, Program Planning
3Contents (continued)
- DESE Federal Programs Web Pages
- The Consolidated Federal Programs Application
- The Connections
- MSIP, Core Data, and Certification
- Timelines
- Resources
4Objectives
- Those working with Federal Programs will be more
knowledgeable about each program and general
procedures. - Students, teachers, and parents will benefit from
the services and programs that the district can
utilize federal funds to provide.
5Federal Program Staff
- Federal Grants Management, Randy Rook, Director
- Federal Discretionary Grants, Craig Rector,
Director - Federal Financial Management, Bette Morff,
Director - Federal Instructional Improvement, Michael
Alexander, Director - Early Childhood Education, Jo Anne Ralston,
Director - Instructional Technology, Deborah Sutton,
Director - HIV Prevention Education, Kevin Miller,
Supervisor
6Federal Grants Management
- Randy Rook, Director, 573-751-3468
- Jay Reese, Northwest
- James Wells, West-Central, KC area
- Janet McLelland, Southwest
- Sandy Swann, Central
- Eron Foster, Northeast, St. Louis area
- Julie Cowell, Southeast
7Federal Discretionary Grants
- Craig Rector, Director 573-526-3232
- YaYa Badji, Supervisor, ELL and Migrant
- De Frink-Hedglin, Supervisor, Reading 1st
- Kathy Parris, Supervisor, Reading 1st
- Kim Oligschlaeger, Supervisor, Homeless, CSR,
- Even Start and Emergency Impact Aid (Katrina
Funds)
8Federal Financial Management
- Bette Morff, Director 573-751-4420
- Pat Kaiser, Supervisor
- Mary Pearce, Supervisor,
- Core Data Data Management
9Federal Instructional Improvement
- Michael Alexander, Director, 573-751-9437
- Phil Denney, Northwest
- Linda Hays, Northeast
- Betty Breedlove, Kansas City Area
- Allen Stephens, North Central
- Barbara McCaslin, West Central
- Kaye Bertels, Central
- Susan Whiting, St. Louis Area
- Randy Speer, St. Louis Area
- Carol Ashton, Southwest
- Curtis Lloyd, South Central
- Jamie Holiman, Southeast
10Early Childhood Education
- Jo Anne Ralston, Director, 573-751-2095
- Lana Brooks, Northwest
- Gretchen Berhorst, Southwest
- Sheila Hirsch, Southeast
- Lori Niekamp, Northeast
11Instructional Technology
- Deborah Sutton, Director 573-751-8247
- Lisa Walters, Library/Media Technology Consultant
- Claranne Vogel, Supervisor
- Janice Libbert, Administrative Assistant
12HIV Prevention Education
13No Child Left Behind (NCLB) Act of 2001
- Purpose To close the achievement gap with
accountability, flexibility, and choice, so that
no child is left behind. - Four Basic Principles of NCLB
- Stronger accountability for results,
- Greater flexibility reduced bureaucracy,
- Expanded options for parents, and
- Doing what works based on scientific research.
14Accountability
- Focus on improving student performance by making
schools, districts and states accountable for
results. - Setting clear and high standards
- Testing every year in grades 3-8 to track
progress - Began Spring 2006 with Communication Arts and
Math - Holding states, districts, and schools
responsible - Ensuring that the public knows how well schools
are educating their students
15Flexibility
- Transferability of Funds
- All districts may transfer up to 50 of Titles
II.A, II.D, IV.A, and V to any of these programs
or to Title I.A - Small, rural schools that qualify for SRSA
(formerly REAP) may transfer up to 100 - Title I.A funds may NOT be transferred
- Title VI monies may NOT be transferred
16Parental Options
- Federal Programs Complaint Resolution Procedures
- Parent Notification
- Title I.A
- Parents Right-to-Know Regarding Teachers and
Paras Qualifications - Notification Regarding Teacher Certification (not
certified or long-term sub) - Title III
- Building(s) Identified for Title I.A School
Improvement - Transfer Option
- Supplemental Educational Services (SES)
- District Report Card
17Parental Involvement
- Parental Involvement
- Committees, information, and activities
- A requirement for most of the federal programs
also State Board of Education policy - Does not matter whether you budget money or not
- Committee participation must include parents who
are not employees of the district - Keep documentation including sign-in sheets,
agendas, minutes, flyers, letters, any PR
(newsletter, newspaper) - Includes non-public schools, if applicable
-
18Scientifically-Based Research
- Investing in what works
- Demand that instructional practices are
evidence-based - Direct funding so that only the best ideas with
proven results are introduced into the classroom - Is not subject to fads and fashions
19Some Basics Terms andthose ABCs XYZs
- Federal Funds
- Discretionary grants
- Competitive
- Entitlement programs
- Based on a formula
- Consolidated Federal Programs Application
- Must supplement state and local funding
- Can not supplant local and state funding
- District CSIP
- All federal programs/funds are included
- Board approved
20Some Basics (continued)
- Accounting Procedures
- Each federal program has its own account
- Application amendments should be submitted prior
to obligation of funds - Four (4) amendment cycles
- Salaries, FTEs, Core Data must correlate
- Single Funding Certification Form signed each
semester - Partial FTEs, stipends, out-of-contract time
- Time and effort log, sign-in sheets
- Carryover has to be spent in current fiscal year
or unused amount will be lost
21Some Basics (continued)
- Accounting Procedures (cont.)
- Federal funds may not purchase incentives
- Self-Monitoring Checklist
- Use as a guide for compliance and documentation
- Those ABCs and XYZs
- LEA Local Educational Agency
- SEA State Educational Agency
- AYP Adequate Yearly Progress
- APR Annual Performance Report
- FER Final Expenditure Report
- Key Terms Administrative Manual, pages 2-7
22Some Basics (continued)
- Records and documentation kept for three years
- Equipment
- Capital Outlay
- 1,000 or more per unit
- Computers, printers, etc. under 1,000 per unit
- May not be purchased with Title I.A funds
- Materials and Supplies
- Inventory
- Ongoing, centralized system for all federal
programs - Items labeled with program and year
23Inventory
Sample Equipment Inventory Form
24Nonpublic Schools
- Includes nonpublic schools in your district
- Titles I.A, I.C, II.A, III, IV.A
- Includes students residing in your district but
attending a nonpublic school in another district - Title I.A
- Timely and meaningful consultation
- Prior to submitting application
- Throughout the year
- Budget
25Nonpublic Schools (continued)
- Required forms to be completed
- Public/Private Design for Educational Service
- Participation Forms for each program
- Completed prior to submission of Consolidated
Application - Bypass Provision
- Services to nonpublic by a provider
- Statewide for Titles II.D and V
- 57 districts for Title I.A
26Title I.A Improving the Academic Achievement of
the Disadvantaged
- Local Educational Agency (LEA) Plan
- Two types of programs
- Targeted Assistance and Schoolwide
- Coordination between Title I classroom staff
- Parent notification letters (Administrative
Manual, page 9) - District-level Parent Involvement Policy
- Building-level Parent Involvement Plan
- Activities occur whether funds are spent
27Title I.A (continued)
- School-Parent-Student Compact
- Committee with school staff and parents
- Reviews data regarding program and activities
- Annual Evaluation
- MAP and other data reviewed
- Title I teachers have same number of
instructional and planning minutes as classroom
teachers - At-Risk, Basic Skills, Alternative programs are
no longer funded by Title I.A
28Targeted Assistance Program
- Identify students most in need of academic
assistance in reading and math - Multiple Criteria Master List of Eligibility
- Materials supplies must be used only by
teacher(s) and students served by Title I - Parent involvement activities for identified
students parents - Reading First schools
- Instructional minutes and caseloads waived
- Need to have broad identification of students
29Schoolwide Program
- The building has at least 40 FR lunch rate
- Submit Schoolwide Commitment Form
- A year to assess and plan program
- The Schoolwide Plan is developed with a committee
- More flexibility in funding, instruction, and
activities - Do not have to identify students using multiple
criteria - Materials and supplies used by all teachers and
students - Parent involvement activities for all parents
30Title I Preschool Program
- Needs Assessment to determine community needs
- Maximum instructional time encouraged
- Staff is properly certified
- Teacher may serve 10 children 15 with a para
- Collaborate with PAT Educator
- Follows one of the recommended models
- Head Start Education Early Childhood
Development Standards - Project Construct Model
- High/Scope Curriculum
- Creative Curriculum
31Neglected Delinquent Programs
- Instructional services for students assigned to
Neglected Delinquent institutions - Focus must be on educational and transitional
needs of students, with an increased emphasis on
those being released from institutions - Dropout prevention is still allowable
- Neglected and Delinquent funds are to provide
supplementary instruction to students - Consult with institutions
- Revise plan(s), if needed
32Adequate Yearly Progress (AYP) and School
Improvement
- Title I buildings that do not make AYP in the
same subject for two consecutive years will be
identified for Title I School Improvement - 1st yr. Develop a School Improvement Plan
- School choice, if applicable
- 10 of building budget for PD in
subject area - 2nd yr. Same two items, plus
- Supplemental Educational Services
(SES) - 3rd yr. Same three items, plus Corrective Action
- 4th yr. Same three items, plus Restructuring
- Have to make AYP in both subjects for two
consecutive years to be removed from the School
Improvement list.
33Title I.C Education of Migratory Children
- Identify student contact MELL Center
www.mo-mell.org - Can be classified migrant for three years
- Coordinate with Title I.A
- Receive services to meet Show-Me Standards
- Parent Involvement
- Consultation with Parent Advisory Council
- Activities provided for parents
- Information provided to parents in their language
- Required to disaggregate data
34Title II.A Teacher Principal Training
Recruiting Fund
- All teachers highly qualified
- Bachelors degree
- Certification in teaching area
- Subject matter competency (Praxis II or HOUSSE)
- Funds can be used to assist teachers to gain
Highly Qualified status - Class-size Reduction
- Can use funds to hire additional staff if current
pupil/teacher ratio meets MSIP requirements - No curriculum work funded
35Title II.A (continued)
- Professional Development
- Needs assessment conducted
- Based on student achievement data
- Is reflected in the CSIP and PD Plans
- Activities assessed by CSIP or PD Plan goals
- Meets high-quality professional development
criteria
36Title II.D Enhancing Education Through
Technology
- Competitive grant
- Combines federal state program requirements
- Contact Deborah Sutton at 573-751-8247
37Title III Language Instruction for Limited
English Proficient Immigrant Students
- To help students meet the Show-Me Standards and
to learn to speak English - Annually assess the English proficiency of all
LEP children - Annual evaluation of program
- Consider respond to parent recommendations
- Parent notification within 30 days of
identification - Information provided to parents in their language
- Parent involvement opportunities
- Contact MELL Center for assistance
www.mo-mell.org
38Title IV.A Safe Drug-Free Schools and
Communities
- Six Principles of Effectiveness
- Program should be based on these principles
- Allowable Uses
- Based on data and the Principles of Effectiveness
- No promotional/give-away items allowed
- Assemblies should be minimal
- Consultation
- Broad representation of school and community
- Annual Evaluation
- Data reviewed of activities and their
effectiveness
39Title IV.A (continued)
- Parent/Community Involvement
- Educational meetings, information, surveys, etc.
- SDFSC Survey given online every two years
- Will receive communication regarding survey
- Public Reporting
- Progress toward CSIP objectives
40Title V.A Innovative Programs
- The most allowable uses of all the programs
- Systematic Consultation
- District staff and parents
- Needs assessment and plan use of funds
- Annual Evaluation
- Data reviewed to make decisions for use of funds
41Title VI Flexibility and Accountability
- Part A, Subpart II Funding Transferability
- Titles II.A, II.D, IV.A, and V
- All districts, except those targeted for Title I
school improvement, may transfer up to 50 of
allocation to these programs or to Title I.A - Districts receiving SRSA funds may transfer 100
of these programs to improve academic achievement
and quality of instruction for students - Transfer/flex funds on the Allocations page of
the application
42Title VI.B Rural Education Initiative
- Subpart I Small, Rural School Achievement
- Funds come straight from USDE in D.C.
- Allowable uses follow all other federal programs
on the consolidated application - Needs its own account like any other federal
program - The SEA is held accountable for compliance
- Formerly known as REAP
- Subpart II Rural and Low-Income School
- On the Consolidated Federal Programs Application
- Rules for Title IV.A security do apply
43Program Planning
- LEA Plan
- Schoolwide Plan(s)
- Incorporate into CSIP
- Meet district goals and student needs
- Use Transferability in use of funds
- More effective programs
- Accountability achieved
44DESE Web Page
http//dese.mo.gov/ Programs and Services
A-Z Click on F Find Federal Programs
45Federal Programs Web Page
http//dese.mo.gov/divimprove/fedprog
Current Issues All sections can be accessed from
here Click on Section Name bar Brings up their
web page FedPro Listserv Subscribe
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47Grants Management
http//www.dese.mo.gov/divimprove/fedprog/grantmgm
nt/index.html
- Application and Forms
- Publications and Forms
- Federal Programs Calendar
- Parental Involvement
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51Parental Involvement
52Parental Involvement Resources
53Consolidated Federal Programs Application
- Federal Programs Coordinator (Primary Contact)
- Authorized Representative has the overall
responsibility towards program implementation and
submits the application - All programs submitted together
- JULY 1
- Due before any funds are obligated
- Purchase orders, contract dates, services,
- stipends, etc.
- Amendments should be submitted prior to
obligation of funds / changes being implemented - Allowed a 10 variance per object code
54Consolidated Application (continued)
- The Schoolwide program is the only one that has
to have 100 of available funds budgeted. - Substantial Approval Date
- LEA Plan revised, if needed
- Schoolwide Plan(s) revised or submitted
- Nonpublic Participation Form(s)
- Title I Neglected/Delinquent Form(s)
- Title I Lease/Purchase Agreement
- Internet portion of application
- Make sure it is complete and accurate
- Applies to all districts
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57Allocations Page
- Programs for which the district receives funds
- Program Detail button
- Nonpublic, N D allocations (if applicable)
- Carryover funds
- Carryover Detail page
- Excess funds, 9/30 Report, requested waivers
- Transferability option
- Flex money between programs
- Move needed amount of Title I funds from Targeted
Assistance to Schoolwide - May consolidate other funds into Schoolwide
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64Breakdown of Allocation (BOA) Page
- For all Title I.A programs
- Step 1 Attendance Centers
- Make sure building information is correct
- Complete enrollment and FR lunch count
- (Jan. Core Data) for all buildings
- Not for Vocational/Technical Centers - Other
- Nonpublic Report available
- Step 2 Public only or Public/Nonpublic choice
- Step 3 Ranking Method for buildings below 75
FR lunch count - Choose most appropriate method
65BOA Page (continued)
- Step 4 Set Asides Building Budgets
- Enter any appropriate Set Asides
- Click Calculate Distribution Amount
- Click Not Served box for buildings with no
Title I program enter note in District Comment
box - Total Allocated should reflect buildings
budget - Note Nonpublic Allocation and Proration, if
applicable - Difference must equal 0
- Check/Update Step 4 with each amendment
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730
Must be 0
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77Application Budgets
- Title I.A
- Breakdown of Allocation (BOA) matches budget
- If over 500,000 allocation, 1 for parent
involvement - School Improvement
- 10 of building budget for professional
development every year - 5 of allocation for school choice transportation
per year, if applicable - 5-20 of allocation for Supplemental Educational
Services (SES) second year and thereafter - May carryover 15
- Professional development for staff
- Title I.C Migrant
- Professional development for staff
- No carryover will lose unspent funds
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80Use comments section to explain staff
expenditures, assignments, etc.
SAVE!
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83Use comments section to explain staff
expenditures, assignments, etc.
SAVE!
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85Application Budgets (cont.)
- Title II.A
- FTEs correlate to budget
- Avoid supplant situation
- May carry over 100
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87Match budget with allowable uses Assure all
II.A Professional Development Activities meet the
high-quality criteria Comments - Comments -
Comments
SAVE!
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89Application Budgets (cont.)
- Title III
- May carry over funds
- Title IV.A
- School Safety
- 40 of total available funds maximum
- for security
- 20 of total for security devices
- May carry over 25
- Title V
- May carry over 100
90SAVE!
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92Match budget with allowable uses Curriculum must
be researched based Locally written curriculum
must meet identified criteria Comments -
Comments - Comments
SAVE!
93Match budget with allowable uses Flexibility
Comments - Comments - Comments
SAVE!
94SAVE!
95Application Budgets (cont.)
- Title VI.B (Rural Low Income)
- Title IV.A security rules apply
- May carry over 100
- SRSA (formerly REAP)
- Follows all federal programs guidelines
- Funds must be used within two years
- Administrative Pool
- Each program indicated on budget page
- Figured on amount budgeted, not available
- FTE or stipend
- Relates to Federal Programs duties only
- Correlates to Core Data
96Application Budgets (cont.)
- Nonpublic Schools
- Timely, meaningful, and ongoing consultation has
occurred during application planning - Titles I.A, I.C, II.A, III, and IV.A budgets
reflect appropriate amounts for proposed
expenditures - Title II.A Professional development only
- Funds do not go directly to the nonpublic school
- No substitutes
- No materials and supplies for students or
teachers - (Materials and supplies must remain under the
control of the public school)
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100Authorized Representative
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102Final Expenditure Report (FER) 9/30 Report
- Preliminary Federal Programs FER due May 15
- Actual, known expenditures
- Can re-final FER later
- Consolidated 9/30 Report
- To report excess funds that have been obligated
- Due October 15
- Title I.A and Title IV.A, if needed
- Title I.A School Improvement, if applicable
- Title I.C DESE collects for report
- Reading First
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104The Connections Federal Programs MSIP
- All Federal Programs identified in CSIP
- Federal Programs Application MSIP Standards
- Federal Programs Self-Monitoring Checklist
- Submitted in September of MSIP year
- Be prepared to document responses
- Title I Parent Involvement Policy
- Migrant, ESOL/LEP, and Homeless Policies
- All districts have to meet requirements
- All Federal Programs inventory and equipment
labeled appropriately
105The Connections Federal Programs Core Data
- All staff certified or non-certified paid
with federal funds, including stipends and
salaries, must be reported in Core Data whether
they are full- or part-time - Screens 18 and 20
- Any tutoring provided beyond the regular school
day should be reported on Core Data - Screens 18 and 20
- Certification and training determine name and
course code for Title I Reading programs
106http//dese.mo.gov/divimprove/coredata/Exhibit202
007.doc
Core Data Collection System Manual Version
18 Revised July 2006 Exhibit 15 Reporting
Guidelines for NCLB Federal Programs Screens
18 20 pgs 213-217
107 108CORE DATA RESOURCES Exhibit 3 Position/Code
Screens 18, 20, 24 -- pg 167 Exhibit 10
Course Code/Certification Required Screens 20,
22, 24 - pgs 183-202 Exhibit 13 Program
Code Screen 20 -- pg 207 Exhibit 14 Delivery
System Screen 20 - pg 209
109The Connections Federal Programs
Certification
- All staff should be properly certified for their
assignment/contract - Notify Educator Certification regarding a name
change - Paras should have 60 college hours or have passed
the ParaPro Assessment prior to being hired
110Federal Programs Calendar
- February
- Even-number years Safe Drug-Free Schools
Communities (SDFSC) student survey - completed online
- Begin consultation for the next school year with
private school officials - March
- 31 Last day to order materials and supplies
- Application amendment needed?
- Program needs assessment conducted?
- Continue consultation with private school
officials, assessing current years Title I
program and plan modifications to next years
program if annual progress has not been met. - April
- 15 Deadline to submit Federal Program Proposed
Summer School Plan - 30 Deadline for application amendments
- Annual program evaluations must include
evaluation of nonpublic services, if applicable - CSIP and plans revised based on evaluations and
needs assessments - Hold Titles I.A, I.C, IV.A, and V. committee
meetings - Inform private school officials of tentative
program designs, service delivery models, - number of Title I participants,
allocations, location of services, and estimated
costs. - Provide opportunities for private school
officials to comment.
111Federal Programs Calendar (cont.)
- May
- 15 Preliminary Federal Programs Final
Expenditure Report (FER) due - LEA Plan revised for new application, if needed
- Schoolwide Plan(s) revisions due for new
application - Hold consultation meetings with nonpublic
officials to plan for application needed forms
completed and signed - Single-Funding Certification Form signed
- June
- 30 Neglected or Delinquent report of
expenditures and services due - Consultation with private schools should be
completed for the next school year prior to LEA
submitting its Title I application to the SEA. - Submit Consolidated Federal Programs Application
112Federal Programs Calendar (cont.)
- July
- 1 Federal Programs Consolidated Application Due
- 30 Deadline for Federal Programs Final
Expenditure Report (FER) revisions (if needed) - Federal Programs Title I.A and Title V District
Data Evaluation reported online - August
- Disseminate Federal Programs Complaint
Resolution Procedures - Parents Right-to-Know Regarding Teachers and
Paras Qualifications - School Improvement Letter(s) (if applicable)
- Hold Title I Parent Informational Meeting(s)
- Consultation with nonpublic schools regarding
actual services to be provided - September
- 1 Federal Programs Title I.A and Title V
District Data Evaluation due - 30 Last day to obligate Title I.A and Title
IV.A excess carryover - 30 Certification Compliance Verification
completed and on file - Self-Monitoring Checklist submitted by this
years MSIP districts - Review enrollment/class sizes to check for
supplanting of federal class-size reduction - positions (if applicable)
- Initiate professional development and parent
involvement activities with private schools based
on previous springs consultation. - District should check that they meet
Comparability requirements (if applicable)
113Federal Programs Calendar (cont.)
- October
- 15 9/30 Report of expenditures obligations
due for Titles I.A, IV.A, and I.C (if applicable) - 31 Annual Program Evaluation of Title I.D due
(Delinquent institutions) - All federally-paid positions and stipends have
been verified and submitted in the - October cycle of Core Data due October 15
- Submit budget amendment to Consolidated
Application assuring consistency between data on
the application and staff submitted with Core
Data - LEA provides information about possible
adjustments and program changes to private - school officials. Start planning for the
next school years consultation cycle. - November
- 15 Deadline for nonpublic schools to submit
Nonpublic Registration Forms - 30 Neglected or Delinquent survey of children
in local institutions or in correctional - institutions due
- Application amendment needed?
- December
- Single-Funding Certification Form signed
- Inventory update needed?
- Comparability of Services study using Core Data
information completed by DESE and - districts notified of compliance or
non-compliance
114Sign-in Sheets
Sign-in Sheet Event _____________________________
Date _________________________ Name Title /
Position Agency / Childs Name 1. Janey Doe
Principal 2. Jonathan Doe 2nd gr. 3. John
Johnson DARE Officer City Police
- Keep sign-in sheets for all meetings, parent
involvement and professional development
activities
115Resources
- Grants Management Supervisor
- Instructional Improvement Supervisor
- Financial Management Section
- Discretionary Grants Supervisor
- MELL Center
- Web Pages
- FedPro Listserv Subscribe!
- THE way we communicate
- Not many letters these days
116Thats All Folks!