State of the River Bank Woods HOA

1
State of theRiver Bank Woods HOA

• Annual Meeting
• February 3, 2009
• Mike Morgan
• President, River Bank Woods HOA

2
Introduction

• WELCOME and THANK YOU for coming
• Quorum
• 20 of the HOA Membership ( 16 of 78 homeowners)
  represented in person or by proxy
• River Bank Trail (sidewalk) Petition
• RBW HOA Directory Update
• Current River Bank Woods HOA Board of Directors
• Mike Morgan, President
• Dan Desousa, Vice President
• Amy Nolasco, Secretary
• Samer Beidas, Treasurer
• Jina Ames, Director
• Management Company
• Laura Poole, Community Manager

3
Overview

• Committees
• Communications Committee
• Activities Committee
• Architectural Review Committee (ARC)
• Neighborhood Watch Committee
• Contracts / Community Services
• River Bank Woods
• Updates
• Goals for 2009 and Bottomline
• QA

4
Communications Committee

• Web site www.riverbankwoods.net
• Thank you Paul Kang for handling domain name
  registration, web hosting, and e-mail
  administration
• Mike Morgan, webmaster
• E-mail
• Mike Morgan President president_at_riverbankwoods.ne
  t
• Dan Desousa Vice President vpresident_at_riverbankwoo
  ds.org
• Amy Nolasco Secretary secretary_at_riverbankwoods.o
  rg
• Samer Beidas Treasurer treasurer_at_riverbankwoods.o
  rg
• Jina Ames Director director_at_riverbankwoods.org
• E-mail distribution list
• For periodic updates and reminders
• Please e-mail webmaster_at_riverbankwoods.org to be
  added to the River Bank Woods e-mail distribution
  list
• Newsletter
• Quarterly Winter, Spring, Summer, and Fall
  after quarterly HOA meeting
• Thank you Amy Nolasco, Secretary
• Help Wanted! HELP NEEDED!
• Directory
• If you are not in the current directory, an
  updated directory will be published and
  distributed. Please complete, sign, and return
  the Neighborhood Directory Information Sheet. We
  really want to get all 78 homes in the
  Directory!!!
• White mailboxes

5
Activities Committee

• THANK YOU for a very FUN and SUCCESSFUL 5th
  Annual RBW HOA Spring Fling, held May 18th at the
  Tot Lot and Play Area off of River Oaks Drive in
  RBW Section II
• Amy Nolasco for planning and making it all happen
• Jenni Tom Aprahamian for hosting the party in
  the backyard shade of their beautiful home
• Tom Aprahamian Owen Nolasco for working the
  grill
• Mike Morgan for arranging the annual visit from
  Sterling Volunteer Fire Department (SVFD) heroes,
  and Tower 611
• Everyone who helped with set-up, name tags and
  Sharpies, grills, tables, chairs, food, drinks,
  clean-up, etc.
• And THANK YOU to everyone for attending and
  bringing side dishes and desserts!

6
Activities Committee contd

• Community Garage Sale
• THANK YOU Jina Ames for organizing the 5th Annual
  RBW HOA Community Garage Sale, held October 18th
• Halloween Get-Together
• THANK YOU to the Landry Family for hosting the
  2nd Annual RBW HOA Halloween Get-Together. The
  food and drinks were great, and it was fun to see
  all the Halloween costumes. If you were unable
  to attend, please join us next year.
• Activities Committee Meeting
• Discuss how to gain more leadership and
  participation, build community, etc.
• Plan activities events
• In or near River Bank Woods
• Leverage Loudoun County activities and events
• Help Wanted!

7
Architectural Review Committee (ARC)

• Architectural Modification Request Application
  (AMRA) review and approval process - and process
  for Architectural/Covenants violations
• Thank you
• Laura Poole, Community Manager, LMA
• Jina Ames, Director
• Samer Beidas, Treasurer
• Amy Nolasco, Secretary
• Architectural Standards
• Thank you
• Amy Nolasco, Secretary
• Monthly ARC Walkthrough of RBW Sections I II

8
ARC contd

• The River Bank Woods HOA Covenants / Bylaws /
  Rules Regulations require an application and
  approval process for exterior home improvements,
  and the approval becomes part of the unit file
  that Loudoun Management Associates keeps for each
  home in River Bank Woods.
• Modifications/enhancements must be on file when
  you sell your home.  This has been the process
  even when Toll Brothers was the
  declarant-controlled Board of Directors.  The
  following is posted on the www.riverbankwoods.org
  home page and Docs Forms page, and it has
  been in most River Bank Woods newsletters.
• "Catch Up and Plan Ahead"
• Please "Catch Up and Plan Ahead" for exterior
  home improvements.
• Please use the Architectural Standards
• to complete an
• Architectural Modification Request Application
  (AMRA)
• Anyone wishing to add or make changes to their
  property such as landscaping, decks, patios,
  storm doors, etc. must, along with obtaining all
  necessary permits, submit an AMRA prior to
  beginning any construction.
• Applications are available via download at
  www.riverbankwoods.org under Documents
• Please submit completed applications to RBW HOA
  c/o Loudoun Management Associates (LMA) P.O. Box
  2070 Purcellville, VA 20134 or e-mail to
  laura_at_lmainc.com
• NOTE  If you have made such improvements without
  getting an AMRA approved, please take this
  opportunity to seek approval.  Please catch up
  and, going forward, plan ahead.

9
Neighborhood Watch Committee

• THANK YOU Jina Ames
• Signs
• Meetings
• Block Captains
• WANTED! BLOCK CAPTAINS to volunteer, please
  contact Jina Ames at director_at_riverbankwoods.org.
• Patrols
• Informal ? Formal patrol schedule
• Backpacks
• Crime Report
• From our assigned Deputy, Loudoun County
  Sheriffs Office (LCSO), Crime Prevention Unit
• Alerts
• From LCSO from Loudoun County Public Information
  Office (PIO) ? www.riverbankwoods.org and RBW
  e-mail distribution list
• Specific RBW safety security issues/concerns
• It is best to keep your vehicles in your garage,
  and your garage doors closed!
• If you have questions regarding the River Bank
  Woods Neighborhood Watch Committee, please
  contact Jina Ames at director_at_riverbankwoods.org

10
Contracts / Community Services

• Management Company Loudoun Management
  Associates (LMA)
• RBW HOA-LMA contract renewed for 3 years
• Laura Poole, Community Manager
• Landscaping Maintenance J.D. Lawn Services,
  Inc.
• Trash Recycling AAA Trash Recycling
• Please do not put your trash or recycling bin at
  the curb until 6 p.m. the evening before pick-up
  day
• Please secure loose items
• Please remember that trash and recycling bins
  should not be in front of your house except on
  pick-up day! Please keep them garaged and
  out-of-site. Help keep our neighborhood looking
  great!
• Insurance Nationwide
• Attorney on retainer Todd Sinkins of Rees
  Broome, PC to assist the RBW HOA BoD with the
  following, and as necessary
• Review of bylaws, rules regulations,
  guidelines/standards, forms, documents,
  processes, policies procedures
• Architectural/Covenants violations
• Snow Removal Virginia Department of
  Transportation (VDOT)
• VDOT is responsible for all snow removal from our
  streets

11
River Bank Woods

• 2008 Actual vs. Budget Comparison
• Accounts Investments
• Audit and Tax Services
• Goldklang, Cavanaugh Associates, P.C.

12
River Bank Woods contd

• 2009 Annual Budget
• 2009 quarterly dues have increased from 180 to
  192. This increase in dues reflects changes in
  operational costs for the Association. The full
  budget is available for your review, but the most
  significant changes are as follows
• Increases in costs
• Audit and Tax Preparation- Due to legislative
  changes, auditing requirements have become more
  strict and increased the cost of preparing the
  annual audit
• Management Contract- Contract cost increased by
  3
• Postage- The Association pays for postage for
  all invoice, covenants and communications
  mailings. The 2009 cost is based on 2008 actual
  costs
• Tree Services- The Association did not budget
  for tree services in 2008, but found there was a
  need for contract work.
• Grounds Contract- Fuel, materials (fertilizer
  and chemicals) and labor cost increases has
  driven the contract cost up by 7. The Board has
  negotiated to hold this cost for a 2 year period
  and eliminate any variable increases due to fuel
  costs.
• Trash Removal- Due to fuel charges and increased
  landfill fees (County levied), the 2008 budgeted
  expense was exceeded. The Board has negotiated
  the elimination of fuel surcharges for the last
  quarter of 2008 and for 2009, but we are
  anticipating that the County will increase
  landfill fees again in 2009, by as much as 9.
• Insurance- Due to legislative changes affecting
  management of community associations, additional
  insurance (Fidelity Bond) is now required,
  causing a small increase in insurance premium
  costs.
• Cost Savings
• Legal Fees- The Association has not required
  much legal counsel over 2007-2008 and therefore
  the Board has reduced this budgeted expense.
• Admin/Office Expenses- All administrative
  charges associated with late payments will now be
  assessed to the homeowner, rather than the
  Association. This represents as cost savings in
  this line item.
• Reserve Contribution- Good investment returns
  and a reduction in the need for capital
  expenditures outlined in the 2005 Reserve Study
  have given the Association a surplus in Reserves,
  eliminating the need for any contribution in 2009.

13
River Bank Woods contd

• REMINDERS
• Quarterly schedule for HOA dues
• Quarterly invoices instead of coupon books.
• 2009 increase from 180 to 192/quarter
• Due on the 1st and by the 10th
• HOA dues payments should be mailed to
• River Bank Woods HOA
• P.O. Box 64412
• Phoenix, Arizona 85082-4412

14
River Bank Woods Updates

• Loudoun County Sanitation Authority (LCSA) ?
• Loudoun County Board of Supervisors lifted
  mandatory water restrictions
• Loudoun County clean-up and maintenance of the
  RBW Storm Water Management Pond (SWMP)
• Tree Save Areas
• Brockman Farm Lane
• THANK YOU Jay Wells for the digital photo
  presentation for Susan Buckley, Vice Chairman,
  Loudoun County Board of Supervisors / Supervisor,
  Sugarland Run District, who attended our Summer
  RBW HOA meeting to discuss the Brockman Farm Lane
  issue. Supervisor Buckley is working with the
  county and the county attorneys office toward a
  resolution. The road is currently a county road
  and is the responsibility of VDOT and cannot be
  chained off as its a public road. However, if
  the road was abandoned by the county, it could be
  chained or blocked off which would prevent a lot
  of traffic, dumping, loitering, etc. This is the
  current resolution she is seeking.

15
Updates contd

• River Bank Trail (sidewalk)
• HIGH-LEVEL PROJECT DESCRIPTION
• Safety Walkers, runners, and bikers are
  currently in great danger of getting struck by
  vehicles traveling along River Bank Street.
• Pedestrian and bicycle facilities River Bank
  Trail Approximately one-third (1/3) mile of
  pedestrian and bicycle trail (consisting of
  concrete sidewalk since it would be in the VDOT
  right-of-way (ROW) along River Bank Street (Rte
  2270) to safely connect Rivercrest HOA (385),
  River Bank Woods HOA (78 homes), and Lowes Point
  HOA (36 homes) to the existing Algonkian Trail
  sidewalk/trail system along Algonkian Parkway
  (Rte 1582).
• STATUS
• We did not receive full or partial funding from
  the Federal/VDOT SAFETEA-LU grant program -(
• Our request for Loudoun County to use developer
  proffers as the funding source for a sidewalk
  along River Bank Street ("River Bank Trail
  (sidewalk)" a need, not a want, for safety) has
  passed the Loudoun County Transportation/Land Use
  Committee, and has been approved for Public
  Hearing by the Loudoun County Board of
  Supervisors.  The Public Hearing is scheduled for
  Monday, February 9th in the evening they will
  provide an approximate time slot as the date
  approaches.  We ask that all RBWers sign a
  petition in support of this effort.  We also ask
  that as many RBWers as possible attend the Public
  Hearing to speak and/or show support.  NOTE 
  Rivercrest HOA and Lowes Point HOA are also doing
  a petition and will attend the Public Hearing to
  speak and/or show support.

16
Updates contd

• 2008 Great Falls Chase HOA swimming pool
  memberships for max 50 River Bank Woods
  households
• We anticipate that our arrangement will continue
  for summer of 2009
• 2008 Rivercrest HOA swimming pool memberships
  (max 10 outside memberships i.e., not exclusive
  to RBW) and Rivercrest Riptide swim team
• We anticipate that our arrangement will continue
  for summer of 2009
• Sex Offender Registry Information Session
• Held in April at Cascades Library
• Attendees
• Susan Buckley, Supervisor, Sugarland Run
  District, Loudoun County Board of Supervisors
• Jim Plowman, Commonwealth's Attorney, Loudoun
  County
• Virginia State Police representative re Virginia
  Sex Offender Registry
• Loudoun County Sheriff's Office representative
  re Community Policing and Neighborhood Watch
  Program
• River Bank Woods HOA, Rivercrest HOA, and Lowes
  Point HOA homeowners and residents

17
Updates contd

• Loudoun County Potomac/Sterling Community
  Outreach Process
• Process, deliverables (reports and
  recommendations), and status available at
• www.loudoun.gov/potomac-sterling
• and
• www.loudoun.gov/Default.aspx?tabid2094
• Susan Buckley is organizing a Sugarland Run
  District HOA Forum for this Spring
• THANK YOU Teresa Bettac
• Teresa John Bettac moved into their new home in
  Ohio. The RBW HOA BoD would like to extend a
  THANK YOU to Teresa for all the work she has done
  the last several years for the community. Teresa
  has served as the RBW HOA BoD Secretary, on the
  Communications Committee as writer/director/produc
  er of the RBW Newsletter, on the Activities
  Committee, and on Architectural Review Committee
  (ARC).

18

• Goals for 2009
• Continued management leadership and
  communication
• Finance, Budget, Accounting
• Contracts / Community Services
• Action Items / Hot Topics / Issues / Concerns /
  Special Projects
• Communications Committee
• Activities Committee
• Architectural Review Committee (ARC) /
  Architectural Standards
• Neighborhood Watch Committee
• In order to
• Provide community services
• Maintain/enhance property values
• Build community
• Bottomline
• The State of the RBW HOA is STRONG
• We would like to build community through the
• Communications Committee
• Activities Committee