eDEP

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eDEP Department of Environmental Protection

• Update on new features of eDEP and more..
• Speaker Tom Skinner
• 02/07/2006

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Project Goals

• One-stop shopping
• Submit on-line
• Pay on-line (limited submittals)
• View status
• Improve workflow
• Satisfy Business request for online submittals
• Build flexible system to meet different needs

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Project Background

• Feb 2002 Vendor selected
• Dec 16th, 2002 System went live
• Releases every month, sometimes twice a month
• 7,000 users
• 45,000 electronic submission to date

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Project Deliverables

• Easy Registration (10 minutes)
• Online submission
• Upload data files
• Composite Printing
• ePAY
• Permanent record available online
• Secure Site

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s for Regulated Community

• Quicker turn-around
• Pre-filled fields (easier)
• Validation for online submission
• Save work in process
• Check Status on Web
• Email Confirmations

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s for DEP

• Less time on data entry, more time on
  Environmental work
• More accurate data
• Less storage of paper
• Improve Business Process
• Reduce Administrative Review
• Easier access to data (for DEP only)

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Major Project Challenges

• Signatures (multiple, notary, stamps)
• Federal Forms (cant change them)
• Coordination with ePay
• AA managing secure Usernames and Passwords.
• Attachments I.e. Engineering Plans

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Demo of New User

• Was 3-6 week process to get UN/PW
• Redesigned now 10-20 minutes
• Create your own UN/PW
• Create your NICKNAME - used for sharing your
  submittal(s)
• Sign-up for a Proof (if needed)
• Go directly to your HP
• Start filing

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New User Button
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New User Form Requirements
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New User You Name
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New User Required Fields
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New User Your Company
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New User Create UN/PW
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Nick Name Help
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New User Terms, Conditions
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Terms and Conditions
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New User Agree TC
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New User Step 2
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New User Proof Instructions
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Proof of Identity Form
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New User Go to HP
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MY Home Page
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Demo of Filing

• Start New (selecting your form)
• Associate a Company
• 3 or 4 Step process
• Features of filing
• Pre-filled Core Information
• ePayment (credit card)
• Signature
• Confirmation

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My Homepage
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Demolition Request
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Steps
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PDF File Blank
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Fill out form
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Validation
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Signature Step
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Signature
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New Step Payment (3)
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Payment with Credit Card
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Payment Confirmation
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Summary
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Demo of Get Copy to Save/Print

• Feature requested from User Groups
• Save or Print all related forms at once
• Some AQ forms can be in the 100s
• Batch job (do other work)
• Run as many times as you like

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Save/Print from HP
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Save/Print from Current Submittal
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Save/Print Step 1
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Save/Print Processing
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Save/Print Step 2
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Save/Print file ready on HP
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Save/Print Results
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Demo of GIS in eDEP forms

• Location using GIS Services
• X/Y coordinates captured
• Ortho Photos used
• More and more forms are adding this feature in
• Earth.Google.com uses our Photos (MassGIS)

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Request GIS Orange Button
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GIS Instructions Part 1
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GIS Instructions Part 2
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Aerial Shot with Address
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Agawam C Building
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X/Y coordinates filled in
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Demo of Sharing

• Share with a colleague(s)
• Levels of sharing (View, Sign, etc.)
• Timeframe
• Multiple Signatures
• Share submittal by submittal
• Share with Admin privs (from AA)

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Share Button
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Share Screen
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Share Add
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Share Nickname, Role, Date
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Share List
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Demo of Bulk Upload for DW

• Accepts delimited data from LIMS
• Upload multiple reports
• Review results in spreadsheet format

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Bulk Upload link
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Bulk Instructions
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Bulk Data Upload
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Bulk Data Upload
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Bulk Processing
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Bulk Error Report
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Bulk Transactions
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Demo of My Profile

• Change your password
• Manage your personal information
• Request additional proofs
• Manage your Organization

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My Profile
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Change My Password
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Update My account Info
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Add/Update Proof of Identity
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Manage My Organization
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Whats available today

• 20 submittals on-line for Industrial and Waste
  Management Reporting including
• Asbestos our biggest filer
• ERP
• Hazardous Waste Transporter Vehicle
  Identification Device (VID)
• TURA
• HW21 Class A Recycling

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Available today - Cont.

• All major Waste Site Cleanup (21E) submittals
  on-line
• 16 Transmittals and two permits.
• Cover 120 certifications

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Available today Cont.

• 22 submittals for Wetlands and Drinking Water
  including
• Groundwater
• DMRs
• Wetlands Order of Condition N
• NOIs
• DW Reports

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Available today Cont.

• Hazardous Waste Manifests are scanned.
• Highest volume form in DEP
• 1200/day
• Online retrieval available to DEP staff

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Growth and Stats
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Upcoming work

• HW VID Launched 12/12/05
• WQTS forms 16 reports now online (15,000)
• Air Quality Launched 01/23/06 (6,000)
• Recycling/Composting Launched 01/03/06
• BWSC 105,106, 108, 119 Ready 2/15/06
• Continue to enhance and address bugs of existing
  forms

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On the Horizon

• Dental Amalgam 04/17/2006
• TURA 04/17/2006
• ERP 06/30/2006
• EMORS TBD
• Restricted Emissions TBD
• Change of Ownership TBD
• SSO - TBD

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Wrap-up

• eDEP is replacing high-volume paper submittals.
• Committed to enhancing eDEP from users
  suggestions
• Communicate to groups who can use it
• Thanks for coming!
• Questions and Answers
• Tom.Skinner_at_state.ma.us