GetThere User Training

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GetThere User Training

• Booking Managing Online Travel

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Getting Started
Enter your User Name Password. Click Log In.
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Begin Search
Check those trip components you wish to book, and
select your trip type. Then enter departure and
destination cities, dates and times, and other
flight availability options. Click the Begin
Search button.
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Flight Availability-Departing (Search by Schedule)
Select the outbound flight option you prefer.
Note company preference indicator. Seat maps are
available by clicking the View Seats link.
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Flight Availability-Returning
Select the return flight option you prefer. Note
more flight options available by clicking the
21-24 link.
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Lower Price Options
Low fare options display. Select the trip option
you prefer.
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Policy Compliance
If a non-compliant itinerary is selected, the
Policy Compliance window displays. Follow the
instructions or start over.
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Flight Availability Search by Price
To search by price, click the Display Results By
Price button.
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Flight Availability Matrix - (Itinerary)
A matrix displays with the lowest fares
available. You can sort by airline, by number of
stops, or by fare. Sort results display below the
matrix.
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Seat Selection
Select a seat assignment by clicking on the seat
you would like. Then click the Reserve Seat
Selection button.
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Hotel Search
Enter any hotel search parameters. Can search by
Address or City, Airport, Negotiated Properties,
Company Locations, Popular Locations, Chain, or
Property Name.
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Select Hotel
Available hotels display. Preferred hotels
display first. Hotels can also be sorted by
approximate rate, hotel name, or distance from
the search point. You can also get photos,
cancellation information, amenity information,
and mapping details on each property. Also note
the links to the other pages of hotel options.
Click the Select button to see the available
rates for your hotel choice.
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Select Room
The hotel details page displays with all
available rates. There is a link on each rate
for more rate details. Select the room rate you
choose to confirm. Hotels are automatically
guaranteed to the credit card in the profile.
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Hotel Out of Policy
If you select a hotel or rate that is out of
policy, the below window displays. Follow the
instructions and click the Continue with
Reservation button.
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Car Search
The pickup location defaults to your flight
destination airport and the pick up and return
dates and times default to the dates and times of
the flights you booked.
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Select Car
Select your preferred car option by clicking on
the rate link. Note company preference indicators.
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Review Trip
Review trip. Modifications can be made prior to
purchasing the trip. You can also Start Over by
clicking this button. Any important information
is displayed at the top of this screen.
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Review Trip (cont.)
Review trip. Add any items at this time. Create
a trip template if you like.
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Creating a Trip Template
Enter the template name, indicate if the template
should be available to other travelers in your
company, and click the Save Template button.
The below displays indicating your template is
saved. Click the Return button to go back to
your booking.
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Traveler Information
Reconfirm the traveler's name, meal, special
requests, and frequent traveler data. Data will
pre-populate from the profile.
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Purchasing Information
Verify traveler information, delivery address,
email addresses, ticket type, and billing
information. Fields indicated with a red star
are mandatory.
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Purchasing Information (cont.)
Information filled in from the profile. Click
Purchase Trip to complete the booking.
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Reservation Complete
The Reservation Complete screen will provide all
the travel details. A copy of the itinerary can
be printed or downloaded via Virtually There.
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Reservation Complete
You can now logout or book another trip. In
addition to the displayed confirmation, an
itinerary confirmation is emailed to you.
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Profiles
From the home page, you can click on the Profile
link to update your profile. Click on the link
containing the information you would like to
update.
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Templates
Once you have saved a template, it can be used by
clicking on the Templates link. Simply Select the
template you wish to use.
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Templates (cont.)
Enter your new trip dates and click the Price
Itinerary button.
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Trips
From the menu bar you can view Trips on Hold,
Upcoming Trips, Past Trips, and Cancelled Trips
by clicking on the Trips link. Click on the
Select button to view, modify, or cancel a trip.
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Cancel a Trip
After selecting the trip from the Trips page,
click the Cancel Trip button.
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Cancel a Trip (cont.)
When you choose to cancel a trip, Cancellation
Details screen displays to reconfirm that you
wish to cancel this trip. If you still wish to
cancel this trip, click the check box that you
agree to cancel this trip and click the Cancel
Trip Now button.
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Cancel a Trip (cont.)
Cancel Trip confirmation displays. In addition to
the displayed cancellation, an itinerary
cancellation notice is emailed to you.
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Amtrak
Check the Train trip type, and the other trip
components you wish to book. Then enter the
departure and destination stations, trip dates
and times, and other train availability options.
Click the Begin Search button.
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Train Availability - Departing
You can display station or train details by
clicking the link. Click the Select button to
choose the train(s) you would like.
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Train Availability - Returning
Once you select the departure, the return options
display. Select the desired return train(s) from
this availability by clicking the Select button.
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Review trip
Review the trip. You may add a car or hotel at
this point by clicking the Add Item button, or
modify what you have booked prior to purchasing
the trip.
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Traveler Information
The Traveler Information window displays to
reconfirm the passenger's name and frequent rail
number.
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Purchasing Information
Verify traveler information, delivery address,
email address, and payment information. Fields
indicated with a star are mandatory. Click the
Purchase Trip button.
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Train Reservation Complete
An itinerary confirmation displays. In addition
to the displayed confirmation, an itinerary
confirmation is emailed to you.