Budget Update

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Budget Update

• Presented to Financial Area Representatives
• by Mary Simon, Sr. Director Budget and Planning
• January 18,2012

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Budget Update AGENDA

• Tuition and Fee Forecast
• Trend Semester Credit Hours (SCH)
• Mid Year Revenue Adjustments
• FY13 Budget Planning Calendar
• Training Classes
• QA

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Tuition and Student Fees
TOTAL Tuition Statutory Tuition Designated Tuition Lab Supplemental Fees TOTAL Mandatory Student Fees Desig - Mandatory Student Fees Auxiliary - Mandatory Fees TOTAL Incidental Student Fees Desig. Program, Course Fees Auxiliary Student Parking Srvs TUITION AND STUDENT FEES Budget FY2011 133,001 42,753 90,248 273 65,036 40,380 24,656 20,925 18,107 2,818 219,235 Budget FY2012 143,906 44,695 99,211 261 68,077 41,577 26,500 22,361 18,976 3,385 234,605 Forecast FY2012 148,922 46,900 102,022 281 69,657 42,553 27,104 23,287 19,887 3,400 242,147

(In thousands)
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Trend -Paying Semester Credit Hours
SCH (in thousands)
714.3
714.7
693.1
(in thousands)
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Mid Year and Budget FY13 Revenue Projections
Assumptions

• Methodology Revenues projections are based on
  enrollment (paying SCH and/or student headcount)
  
• Current Year Revenue Projections FY12
• Current Year Forecast Revenue Projections FY12
  are currently under review and will provided to
  fee administrators by mid-February and recorded
  as budget adjustments.
• Budget Year FY13
• Revenue Projections FY13 will be coordinated and
  provided to fee administrators no later than
  March 1st
• Any deviations to these projections will need to
  be discussed and approved by the Sr. Budget
  Director prior to departmental completion of BUD
  documents before March 30th

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Expense Budgets - Status Quo Budgets EG (14
accts) 19 accounts funded with Designated
Tuitions (i.e. 19-7)

• Status Quo Base Budgets
• Departmental Operating budget preparation assumes
  no new money, i.e. same base budgets
• BUD process begins before budget planning is
  complete
• University Strategic Resource Planning Council
  will review budget recommendations in late Spring
  pending outcome of Tuition and Fee proposal,
  state budget changes (GAA) and other revenue
  projections
• Budget Office will update budgets for new funds
  awarded and any possible required
  reductionsException Budgets funded by fees

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Budget Permanent Position FundingPre-Planning
Salary Review Reports

• Budget Office will provide salary review reports
  by Tuesday, February 7th via Rowdy Space similar
  to previous years.
• Reports are provided to assist in validating
  budgeted positions and the permanent funding
  requiring permanent transfers
• Permanent positions (filled or vacant) will load
  from HRMS assignments based on updated salary
  rates. However, position attributes (i.e.,
  time, distribution, etc.) are used to calculate
  budget dollars from HRMS Budgetary Funding
  FY12-13.
• To ensure BUD Documents reflect updated permanent
  positions, we request your review.
• Any permanent transfers and HRMS Budgetary
  Funding updates will need to be processed by
  February 24th to be reflected in BUD Documents
  and updated salary budgets.

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FY 13 Budget Planning Calendar (Draft)
Feb 1 Census Date Spring 2012 Semester
Feb 8 Board of Regents Budget Policies and Guidelines
Feb 13-17 Revenue Projections and Debt Service Budgets to Fee Funded areas
Feb 15 29 Budget coordination to validate permanent positions, review funding available in salary accounts and request permanent transfers to cover overages otherwise updates will be made by departments in BUD system
Mar 1 5 Budget Training Overview and new BUD Document
Mar 6 9 Budget Training Hands on training available
Mar 6 FY13 Budget BUD Document Preparation Begins (System opens to departments)
March timeframe Strategic Resource Planning Council reviews FY11 Revenue projections Resources and Requirements and, Campus Budget Process
TBA by Areas Internal Department Deadlines for Budget Document review and approval
March 30 FY13 Budget Documents are due to Budget Office (System closes to departments)
April 2 - April 9 (pending) Preparation for UT System Budget Goals Priorities Hearing
April Budget Office updates system for approved budget changes final debt service and interest
May 7 -10 (pending) Draft FY13 Operating Budget due to UT System
August 22 -23 FY13 Operating Budgets approved by Board of Regents
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BUD Document Preparation Training Schedule

  Course ID / Course Name Course ID / Course Name Start Date Start Date Location Location Class Times
  AM565 BUD Overview and Preparation March 1, 2012 March 1, 2012 BB 2.06.04 BB 2.06.04 900AM - 1100AM
  March 5, 2012 March 5, 2012 BV 1.338 (Downtown) BV 1.338 (Downtown) 900AM - 1100AM
  March 6, 2012 March 6, 2012 UC 1.102 UC 1.102 200PM - 400PM
   
  AM566 BUD Hands-On Workshop
  March 7, 2012 March 7, 2012 MH 2.02.02 MH 2.02.02 200PM - 400PM
March 8, 2012 March 8, 2012 DB 2.222 (Downtown) DB 2.222 (Downtown) 200AM - 400PM
  March 9, 2012 March 9, 2012 MH 2.02.02 MH 2.02.02 900PM - 1100AM

               
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Questions