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SDR Transformation Initiative DoD WebSDR

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Title: WHAT IS A SDR Author: WEBSDR ADDITIONAL NOTES Last modified by: rje0171 Created Date: 12/16/2004 5:39:18 PM Document presentation format: On-screen Show – PowerPoint PPT presentation

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Title: SDR Transformation Initiative DoD WebSDR


1
SDR Transformation InitiativeDoD WebSDR
  • Information Exchange under the DLMS

2
Issue
  • As a relatively new system, not all Component
    interfaces have been implemented and WebSDR is
    experiencing many changes that must be worked
    with limited programming resources.

3
Background
  • What is an SDR?
  • What is DoD WebSDR?
  • WebSDR Concept
  • Goals of Web SDR
  • SF 364
  • DLMS Supplement to Fed IC

4
What is an SDR?
  • A Supply Discrepancy Report (SDR) is a tool used
    to report shipping or packaging discrepancies
    attributable to the responsibility of the
    shipper, (including Government sources,
    contractors/ manufacturers or vendors) and to
    provide appropriate responses and resolution.
  • The purpose of this exchange is to determine the
    cause of such discrepancies, effect corrective
    action, and prevent recurrence.

5
What is DoD WebSDR?
  • SDR Transformation Initiative
  • Transitions current mixed-environment to
    interoperable DoD Standard
  • Developed as a DLMS-compliant process, set in
    motion under OSD Business Initiatives Council in
    2004
  • WebSDR architecture is based upon a DAAS hub for
    communication and centralized data management
  • Eliminates the need for numerous point-to-point
    communications links
  • Transaction driven process eliminates the need to
    re-key SDRs within separate Component systems
  • Automatic e-mail reply to customer triggered by
    reply transaction eliminates action activity
    manual steps to print/mail/fax

6
WebSDR Concept
  • Phased development
  • Continuous process improvement beginning at
    initial operating capability (Feb 2005)
  • Working toward full DLMS compliant information
    exchange
  • Benefits include
  • Near real time SDR reporting for immediate
    identification and more speedy resolution of
    reported discrepancies
  • Facilitates interoperability internal and
    external to DoD
  • Supports unique item identification and other DoD
    initiatives
  • Maximizes the economy, efficiency, effectiveness
  • Future capture of perfect order fulfillment
    computations

7
Goals of Web SDR
  • Quicker Response/Less Effort
  • Reduces delays resulting from misrouted SDRs or
    mailed documents
  • Electronic interface eliminates data entry at
    action activity
  • Facilitated web-based entry available
  • Auto-fill feature uses DAAS requisition history
    to populate SDR
  • Data content targeted to specific discrepant
    condition
  • May be used by Military Services/Agencies
    (individual Service rules may differ)
  • Contractors may use for discrepancies related to
    Government Furnished Material
  • Transaction exchange through logistics hub
  • ILCOs (using AFSAC pilot) will interface with the
    DAAS/WebSDR on behalf of FMS customers
  • DoD Component processing systems will interface
    with DAAS on a staggered implementation schedule

8
Business Object DLMS 842A Derived from SF 364
  • Modernized systems will use business objects to
    transmit SDRs
  • DLMS 842A available in X12 and XML format
  • Includes data fields from the original SF 364
    plus more
  • DLMS codes to support transactional exchange
  • Component-unique data requirements
  • Place holders for future enhancements, e.g., UID

9
Business Object DLMS 842A DLMS Supplement to
Fed IC DoD 4000.25-M
  • Primary business object documentation is the DLMS
    Supplement (DS)
  • The DS establishes the DoD standard format for an
    electronic equivalent of the SF 364/SDR.
  • The DS provides specific business rules,
    conditions, and authorized codes necessary for
    appropriate use of this IC within the DLMS.
  • Used to replace Component unique formats and
    paper form.

10
SDR Submittal Process
Level 2 drop window identifies conditions within
selected category and completes the discrepancy
code
Drop Down Window
11
Email Distribution
  • Confirmation copy for Web input
  • Business rule driven
  • Transaction driven
  • Customer response

12
Discussion
  • Resource Constraints
  • System Interfaces
  • Timeline
  • Progress to date
  • DLMS Changes

13
Resource Constraints
  • WebSDR is currently funded out of the DAASC
    budget
  • One lead programmer with minimal other support
  • 77 Tasks Pending
  • 24 - 36 Month Backlog, causing delays and
    frustration among user community
  • New Requirements added on an on-going basis
  • Initiative Forwarded to BTA to request additional
    funding

14
Systems Implementation
Phased implementation beginning with initial
operating capability (IOC)
  • Ability to receive and pass SDR information using
    transactional exchange or email
  • Ability to create SDRs via DoD WebSDR
    (submission, follow-up, change, cancel, reply,
    request reconsideration)
  • DoD SDR data base
  • Limited query capability
  • USAF, USMC,USCG, FAA

Phased Implementation of System Interfaces
Implemented __________________
Development/testing - - - - - - - - - - -
- - -
15
Timeline
BIC Project Submission September 2003
BIC Funding Received April 2004
SDR IPT Charter Signed March 2004
DLA Integration (DSS, SAMMS, BSM) January-February 2005
AFSAC Implementation November 2005
Army Quick Fix October 2006
GSA Report Interface TBD basic programming completed
PDREP Interface TBD initial programming completed
NAVSUP Interface December 2006
Army Full Interface TBD
EMALL/Warfighter Interface Unavailable due to IA interface
USAF Awaiting ERP Development
16
Progress to Date
  • Operational interfaces via transaction
  • DSS (842)
  • BSM (842)
  • AFSAC (842)
  • CDCS (legacy)
  • Limited query capability
  • Web Input
  • Email routing/distribution copies

17
Related DLMS Changes
  • ADC 158 Clarifies pre-positioned material
    receipt (PMR) requirements. Receiving DD
    required to submit SDR to ICP when new
    procurement material is received without prior
    PMR
  • ADC 174 Enhances Item Unique Identification
    (IUID) capability
  • ADC 184 Establishes new type R SDRs (properly
    routes discrepant Redistribution Order shipments
    identified at receipt to the DD that shipped the
    material)
  • ADC 187 Enhances system capability to forward
    SDRs sent to wrong action activity back through
    WebSDR to correct action activity

18
Related DLMS Changes
  • ADC 188 Establishes new Quality related
    discrepancy codes for DD to notify ICP regarding
    specific quality related issues (receipt
    storage)
  • Q11 Returned or stock screen item, PQDR
    exhibit deficiency
  • Q22 New procurement receipt, customer return,
    redistribution order or stock screen item quality
    deficiency, contractual noncompliance
  • Q33 Returned, redistribution order, or stock
    screened item suspected material deficiency (DLA
    CRII items only)
  • Q44 New procurement receipt, customer
    return, redistribution order or stock screen item
    contracting deficiency, for specification and/or
    technical data deficient
  • Q77 New receipt, customer return,
    redistribution order or stock screen item
    identified as a Critical Safety Item (CSI)
  • Q55 Item under investigation
  • Q66 Customer return or stock screen item
    failed under use
  • Q99 New receipt item received for First
    Article Test

19
Related DLMS Changes
  • ADC 196 Establishes new rules and WebSDR
    capability to route SDRs resulting from
    DLA-directed lateral redistribution of NAMI-owned
    (AJ2) material to NAMI for initial processing
  • Phased implementation programming in progress
  • Programmatic recognition of LRO under TAV with
    routing to NAMI
  • ADC 206 Establishes new discrepancy code for
    discrepant wood packaging material (WPM)
  • Implemented September 1, 2006
  • ADC 207 Establishes new discrepancy codes to
    identify discrepant hazardous material at receipt
    or in storage
  • Effective 1 October

20
Related DLMS Changes
  • ADC 210 Enhances web-entry for specific user
    groups
  • Defense Reutilization and Marketing Service
    (DRMS) Gives DRMS capability to distinguish
    different types of SDRs, e.g., sales, donations,
    demil
  • National Inventory Management Strategy (NIMS)
    Allows NIMS sites to properly identify their
    submissions for DD/ICP processing
  • Non-DSS DD Allows storage sites to submit type
    8, 9, R (depot receipt type) SDRs directly into
    WebSDR to be routed electronically to the
    owner/manger/shipper as applicable

21
Related DLMS Changes
  • PDC 230 Establishes new discrepancy codes for
    discrepancies related to passive RFID tags
  • PDC under development for DAAS edit to
    systemically reject SDRs with invalid document
    numbers back to submitter or submitting system
    (establishes duplicate criteria)
  • PDC under development for new query to
    identify/measure DLA Customer Interaction Center
    input on behalf of customer (hard copy or other
    reporting method)

22
Next Steps for WebSDR
  • Electronic interfaces with Service systems
  • AFSAC-A operational improvements ongoing
    expand to other Service ILCOs
  • Two-way communication with AEPS (Army)
  • Testing DLMS X12 XML interface with NSDRS (Navy)
  • Testing DLMS X12 interface with PDREP for
    DoD-wide distribution of SA quality reports
  • Complete interface with GSA
  • Develop management reports and ad hoc queries
    (better more functionality)
  • Associate financial view (debit/credit) with
    discrepancy report query
  • Complete implementation of DLMS Changes and
    ongoing enhancements
  • Support BTA submission for funding
  • Prioritize programming requirements
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