CIO Academy

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CIO Academy
New/Aspiring CIO Academy October, 2012 Dona
Boatright CCCC Vice Chancellor, Emeritus
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Our doubts are traitors, and make us lose the
good we oft might win, by fearing to attempt.

• Measure for Measure,
• W. Shakespeare

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Overview

• The Hierarchy of Rules
• Key Regulations
• Managing at the College
• Hot Issues
• Resources and Tips

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Understanding the Language

• No good dictionary or Grammar available
• But check out the glossary of terms
• Sometimes we call things by more than one name
• Many words are acronyms

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Living in Acronym World

• And then there is the unrelenting use of
  abbreviations.

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Abbreviations Can Make or Break You

• WSCH
• FTEF
• FTES
• SACC
• TBA
• FTO
• ARRA
• TMC
• AA-T, AS-T

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Peralta Community College District

• PPSI
• VVSS
• PPIT
• SPPAC
• DAS
• PRC
• SMT
• IEC

• BCC
• DMC
• PAAA
• CIC
• IEC
• BSMC
• VPI/D
• DWEMPC

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Some Words are Charged

• They have multiple meanings
• The evoke different responses from different
  constituencies

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Some Issues Have Been Canonized
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AB 1725

• Represents the 10 Commandments?
• OR
• Work of the Devil?

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Know Who is Talking

• Know who is talking

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• Leadership in a bureaucratic environment
• See the big wave, surf forward dont look back

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The hierarchy of rules

• Statute state lawthe Education Code
• Title 5 (of the California Code of Regulations)
  regulations adopted by the Board of Governors
• Local board policy local implementation of
  regulations
  

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Statute Education Code

• Section 70901
• (a) The Board of Governors of the California
  Community Colleges shall provide leadership and
  direction in the continuing development of the
  California Community Colleges as an integral and
  effective element in the structure of public
  higher education in the state. The work of the
  board of governors shall at all times be directed
  to maintaining and continuing, to the maximum
  degree permissible, local authority and control
  in the administration of the California Community
  Colleges.
• 70901(b)(6) Establish minimum conditions
  entitling districts to receive state aid for
  support of community colleges.

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Ed Code, contd

• 70902. (a) Every community college district shall
  be under the control of a board of trustees,
  which is referred to herein as the "governing
  board." The governing board of each community
  college district shall establish rules and
  regulations not inconsistent with the regulations
  of the board of governors and the laws of this
  state for the government and operation of one or
  more community colleges in the district.

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• Regulations - who cares!!!

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Regulationswho cares?You Should!!!

• Ethical commitments made by those who sign off on
  compliance
• Economic implications for failure to adhere to
  regulations that have apportionment sanctions
  attached
• Political implications of flouting of regulations

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Title 5 regulations

• Minimum conditions for receipt of state support
• Standards of scholarship (51002)
• Remedial coursework limit (55765.5)
• Grade changes (55760)
• Award of degrees and certificates (51004)
• Minimum requirements for the Associate Degree
  (55806)
• Open courses (51006)
• Equal employment opportunity (51010)
• Student fees (51012)
• Curriculum (51021)

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Regulations and the Department of Finance

• If DOF believes that a mandated cost results from
  a new regulation, they can veto a BOG decision!!

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Local Board policy

• Policies implementing Title 5 regulations
• Per Ed Code 70902 above
• Be aware of your own districts policies

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Minimum Conditions Compliance

• Be aware of all the elements
• Know which ones are your responsibility
• Pay attention to deadlines on reporting

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Minimum Conditions Compliance Advice

• Some topics involve greater likelihood of
  violations and will be monitored more closely
• Self-compliance and other mechanisms will now
  be used for some issues which are tracked
  elsewhere
• Comprehensive Plans
• Approval of new colleges and educational centers
• Accreditation
• Counseling programs
• Objectives
• Faculty, staff and student participation in
  governance
• or through the complaint process

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Leadership is Key

• Stretch people to potentially achieve goals they
  didnt think were possible.
• Be direct. Dont tiptoe around hard issues.
• Be an information socialist. Dont hoard
  information

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Managing at the College

• You cannot know all the information all the time.
• Key is to be AWARE of
• your areas of responsibility
• where to find information quickly when you need
  it
• who you can call when you cannot find it!

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Managing at the College

• Hiring
• Evaluation
• Scheduling
• Assignment/Load
• Contract Negotiations
• Contract Management
• Conflict Resolution

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F/T Faculty Hiring/Evaluation

• Use CIO network for real reference checks
• Keep department culture in mind (good fit or
  change agent?)
• Be advocate for students
• Be vigilant during first year
• Be bold

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P/T Faculty Hiring/Evaluation

• Avoid Crisis or Convenience Hiring
• Create Part-Time Faculty Pools
• Pay attention to Evaluation process
• Monitor Re-hire process
• Student evals complaints
• Grading practices
• Student retention
• Avoid owning mediocre PT faculty
• Be Advocate for Student Needs

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Collective Bargaining

• Be involved whether at the table or not
• Pay attention in your practices
• Avoid setting unwanted precedents
• Train your Deans and Chairs

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Faculty Assignment and Load/Contract Enforcement

• Quest for Perfect Schedule for STUDENT needs as
  opposed to faculty
• Be strict, consistent but not inflexible
• Create an ethos of fair process so you do not
  have to overrule your dept. chairs
• KNOW the contract

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Conflict Management

• Maintain communication with deans/chairs
• Follow college processes
• Document conversations
• Be creative
• Use resources HR, Medical, Legal

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• REMEMBER Its not about you. You dont lead by
  your position. You lead by how you influence
  other peoples thinking.

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Awareness of Statewide Issues

• Know the System Office Structure Staff
• Use the tools
• websites
• Read the memos
• Meet the deadlines
• Ask questions
• Engage with the Consultation Process

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Recent and Continuing Issues

• Budget
• Basic Skills
• 50 law
• Categorical shrinkage
• Scheduling Priorities (transfer, cte, basic
  skills)
• SB 1440 Implementation aat/ast
• Non Credit
• BOG Student Success Task Force Recommendations
• Title 5 Regulation changes.
• Accreditation

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SB 1440

• Law since 2010
• Transfer Degree simplified to 60 units with 18
  units of major or area of emphasis
• C or better students guaranteed admission to CSU
• Prohibit CSU from requiring additional lower
  division course work beyond the 60 units
• Senate developed Degree plans

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SB 1440

• Intersegmental Curriculum Workgroup
• Web site SB1440.org

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58130

• No state aid or apportionment may be claimed on
  account of the attendance of students in non
  credit classes in dancing or recreational
  physical education.
• Top Codes 0835 and 1008

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AccreditationFOCUS ON THE BIG 41

• Responses to Previous Recommendations
• Program Review Sustained
• Planning Sustained
• Student Learning Outcomes Proficiency!
• Distance Education

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AFFIRMATIVE ACCREDITATION

• REMEMBER Its all about the college..
• Question Can we assure parents, potential
  students and others that we provide a reputable,
  high quality educational experience?
• Answer Clear, concise, honest review
• Reports to avoid at all cost
• National Enquirer or Doctoral Dissertation

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Be specific and measurable..

• Action Plan
• The College will investigate stable funding
  sources required to maintain technology and the
  required support.
• The College will seek additional technology
  funding through on-going state funding, business
  and industry partnerships, and will forecast for
  a future bond measure to support its
  instructional technology needs.

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• Self Evaluation
• The College and Library together have a very
  strong information competency program and plan in
  place to ensure that students gain information
  competency skills. As the number of courses
  infused with information competency increases,
  students will have more opportunities to learn
  and practice these skills regardless of whether
  they plan to obtain associates degrees or pursue
  other educational paths.
• Action Plan
• None.

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Remember - Were all in this together
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Resources and tips

• Program and Course Approval Handbook
• Tutoring and Learning Assistance Guidelines
• Basic Skills Report (Poppy Copy)
• Legal Affairs site at www.cccco.edu
• The roles of the Os CIOs, CSSOs, CHROs,
  CBOs, and others
• CIO Manual

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Where Can I Find This Stuff?

• Ccccio.org CIOs
• Cccco.edu Chancellors Office
• Cccaoe.org Technical Education Deans
• Rpgroup.org Researchers
• Cssofficers.org CSSOs
• Ccleague.org The League
• Accjc.org Accreditation
• Asccc.org Academic Senate
• SB1440.org

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Top 10 Get Real List of Things Administrators
Need to Know

1. There will never be enough MONEY!
2. There will never be enough STAFF!
3. There will never be enough TIME!
4. There will never be enough SPACE! There will
   always be problems with construction projects.
5. People will still be PEOPLE! They will
   occasionally misunderstand, blame it on someone
   else and mess things up! We are not Gods!
6. Your job will get harder, and the organization
   and work will be more complex. More rules,
   constraints

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Top 10 Get Real List (continued)

• 7. CHANGE will be the only CONSTANT!
• 8. There will be increased external COMPETITON.
• 9. OPPORTUNITIES are seldom labeled.
  Opportunities are often disguised as problems.
  Ban the word CANT from your vocabulary.
• You are NOT ALONE WORK IN TEAMS and
  partnerships. Compromise is not a dirty word.
  Strategic partnerships and teamwork can overcome
  most of the above realities.
• Originally prepared by Bill Feddersen, Retired
  College President, Mt. SAC

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DONT GO IT ALONE
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Q A