Welcome To The Intern Management System (IMS)

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Welcome To The Intern Management System (IMS)

• New District KTIP Coordinator
• Training

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Modules

• New District Coordinator Main Page
• Create COEs
• View TEs
• Review, check status and submit RTTs and RTIYs
• Confirmation of Employment (COE)
• Create, edit and view COEs
• View Teacher Educator assignments
• Resource Teacher Timesheet (RTT)
• Review, check status and submit timesheets to
  EPSB
• Record of Teacher Internship Year (RTIY)
• Review, check status and submit Final Report to
  EPSB

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COE Create COE

• Step 1 - Intern Information
• Click on Create COE
• Enter SSN of the intern and click Get Intern
  Info
• An error will appear if the SSN is not in the
  database or the intern does not have the proper
  credentials.
• If the intern is found with the proper
  credentials, the interns name and address
  information will be populated automatically.
• Review Update interns demographic information
• Select the school to which the intern will be
  assigned
• Your district is pre-selected and the school list
  is based upon your district
• The school you select will determine the
  available principals for the committee
• Select the semester of internship
• Aug-May will be pre-selected
• Enter the beginning date of the internship
• Format must be MM/DD/YYYY
• Click Save and Continue to save this
  information and go to the next step or click
  Save Exit to save this page and leave the
  system

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COE Create COE

• Step 2 Assign Committee
• Enter the SSN of the resource teacher for this
  internship.
• The resource teacher must have KTIP training.
• Select the principal for this internship from the
  dropdown list.
• The principal list is generated by the school you
  selected on the Intern Information page.
• If the principal you want to assign isnt listed,
  have your LEAD coordinator, human resource
  director/designee assign the role in the District
  Role Manager application.
• Click Validate and Assign Committee
• This will check to see if the Resource Teacher is
  trained and create the committee assignment.
• If the committee is valid, the members will be
  displayed with their role.
• If you have the assignments you want, click Save
  and Continue to go to the next step or Save and
  Exit to leave the system.
• If you want to assign different committee
  members, simply enter new committee members and
  click Validate and Assign Committee again.
• Review data for accuracy
• Click Save and Continue

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COE Create COE

• Step 3 Job Information
• Enter job information by selecting from the drop
  down menus
• New feature select Teacher or Speech
  Pathologist from the list
• Click the Insert Above Data button to make the
  job assignment
• To add another assignment, repeat this process.
  All assignments will be listed in a table beneath
  the Insert Above Data button
• To remove an assignment, click the Remove link
  under the LEAD Course Information
• To edit an assignment, click the Edit link
  under the LEAD Course Information
• If you have the assignment you want, click Save
  and Continue to go to the next step or Save and
  Exit to leave the system

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COE Create COE

• Step 4 Review COE
• Click on the COE to view
• The COE will open Adobe Reader in a new window.
  To return to the Review COE page, simply close
  the COE window
• You must have Adobe Reader installed to view the
  COE. If the COE does not open, contact your
  technology support staff to verify you have a
  current version of Adobe Reader configured to
  work with your web browser
• To submit the COE to EPSB for approval, click the
  Submit to EPSB for Approval button
• You will receive the message The COE has been
  submitted to EPSB for Approval

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COE View/Edit COE

• COEs are grouped by status
• Incomplete (started by district, but not
  submitted to EPSB)
• Pending (submitted to EPSB, but not approved)
• Approved (approved by EPSB)
• Denied (denied by EPSB)
• Resigned (approved, but then resigned)

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RTT - Status

• Resource Teachers listed alphabetically with
  status indicated
• Where available, click a function
• View opens the timesheet in a new window
• Reject returns timesheet to RT for edits and
  generates an email to the RT with concerns
• Submit to EPSB sends timesheet to EPSB

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RTIY - Status

• Select an intern
• View status of each report
• Where available, click a function
• View opens the report in a new window
• Submit to EPSB submits interim or final report
  to EPSB

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Professional Learning and Assessment (PLA) KTIP
Contacts

• Sherri Henley sherri.henley_at_ky.gov
• Sharon Salsman sharon.salsman_at_ky.gov
• Phone [phone]
• Toll free 1-888-598-7667
• www.epsb.ky.gov