Michigan Trends

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IDS Training Session Mapping
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Webinar Features

• To ask a question, first click the orange arrow
  button to enlarge the menu
• Once the menu is enlarged, type in the box to ask
  a question
• To make the presentation full screen, press the
• middle blue button

3
Background

• The Mapping Module was added to the IDS to help
  analyze data spatially. The mapping module allows
  you to
• Most IDS reports can be mapped if data is grouped
  by zip code or county code
• Select the specific data that you want to map
• Zoom in to display only the geography of interest
• Add labels, roads, hospitals, and ambulatory
  surgery centers
• Change map colors
• Change the title of the map
• Modify the number of breaks and customize the
  break values
• Print the map
• Save the map as a bitmap file
• Map non-IDS data using the Map Data Wizard

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Mapping Basics

• Producing a map is simple with the Mapping Module
  in the IDS.
• The first step is to choose the report to map
  (ex. Market Share One Time Period, Trends, Etc)
• Choose the time period(s). Note When reporting
  on more than one period, the map wizard will ask
  which period to show in the map. Choose patient
  type
• On Tab 2, select the field to report on. For a
  map, this should be reporting on a geographic
  field. Multi-level reports cannot be mapped.
  (This includes 2D reports)
• On Tab 3, select the filter statement. For a map
  it is advisable to filter on a geographic area,
  like county or zip.

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Mapping Basics

• On Tab 4 it is advisable to run the report to
  screen before running the map, just to make sure
  the filter statement is correct.
• After previewing, select the Map radio button.
• Run the report as usual by clicking on Run an
  Individual Report. Then when the prompt comes up
  choose the value to map. In this example, the
  Hospital Discharges will be mapped.

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Mapping Basics

• It will take a few moments to produce the map.
  The following screen appears while the map is
  loading.
• The default map, which is divided into quintiles,
  draws all zip codes in Michigan. Note that only
  the zip codes that were included in the filter
  statement are shaded and the remaining zip codes
  appear white.

Demo Data
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Map Tools

• The map tools are located at the bottom of the
  screen beneath the map.
• Pan tool allows users to position the map
  on the screen. To move the map, click on the icon
  and then click on the map and move the map in any
  direction. Note The same effect can be achieved
  by moving the scroll bars on the bottom and right
  side of the map.
• Zoom In tool allows users to view only a
  small part of the map. To magnify an area, click
  on the icon and draw a box around the desired
  area.
• Zoom Out allows users to zoom out to twice
  the area that it was previously. To adjust the
  map, click on the Zoom Out icon and click
  anywhere on the map.

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Map Tools

• Globe tool expands the map back to the entire
  state. Click on the globe icon and the map will
  redraw.
• Labeler tool allows users to label individual
  data elements on a map.
• Information tool displays information about the
  selected feature. Click on the icon and then
  click on the desired object on the map.
• Save tool allows users to save the map as a
  bitmap file.
• Print tool prints the map as it appears on the
  screen.
• Exit tool closes out of Map My Data and
  returns to the IDS report screen.

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Map View

• The screen default when first creating a map
  using the new mapping module will be the entire
  state.
• Using the Zoom In icon, the map can be enlarged
  to focus on the area of interest.
• Once an area has been selected, it will be the
  default view for the map. This is the view that
  will appear when creating a map and will continue
  to be the default view until it is changed.

Demo Data
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Mapping Layers

• The Mapping Module allows the addition of
• Labels
• Boundaries
• Highways
• Hospitals
• licensed ambulatory surgery sites
• Before a label can be added, the layer to be
  labeled must be made active.
• Different features can be applied to the maps
  created in the Mapping Module.

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Mapping Layers

• For example, to add county boundaries to the map,
  first click on "County" under the Active Layer
  and then click the box next to Visible. The
  county boundaries will appear on the map. To
  change the color and width of the county
  boundary, select the color palette box or change
  the width value.

Demo Data
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Mapping Layers

• To add hospitals to the map, click on "Hospital"
  under the Active Layer and then click the box
  next to Visible.
• The color of the hospital symbol can be changed
  by clicking on the color palette box next to
  Visible and selecting a different color.
• The shape of the hospital symbol can also be
  changed by clicking on the drop down menu where
  Square is displayed.

Demo Data
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Mapping Labels

• Map elements can be labeled by using the tools in
  the label section.
• To label the data elements, first verify that the
  correct element is selected under the Active
  Layer.
• Each zip code, hospital and county can be labeled
  individually or all at once. This is done by
  selecting the label element under the Label
  section.

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Mapping Labels

• When labeling a data element, users have the
  choice of labeling the element name, element
  value, or report value.
• For example, when labeling the zip code 48933,
  the element value would be 48933, Lansing would
  be the element name, and the report value would
  be the value for that zip code (based on the
  report).
• To label each element separately, first click on
  the labeler icon and then left-click on the
  element (i.e. zip code) individually and each one
  will be labeled.

Report values have been added to the map using
the label tool.
Demo Data
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Mapping Labels

• To label all the elements at once, click the Add
  All button. This will label all the desired
  elements on the entire map.
• This function can also remove all of the labels
  at once using the Remove All button. This can be
  used regardless of whether the labels were added
  individually or all at once.
• To change the size of the label, you can move the
  Size Bar in the label section until the label is
  the size you prefer.
• Note Each time the Size Bar is moved, either
  re-click each individual element or click Add All
  to have the change take effect.

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Mapping Labels

• Alternatively, the font of the labels can be
  changed by clicking on the Font button.
• The color of the labels can also be changed by
  clicking on the color palette box next to the
  label and selecting a new color.

All zip codes have been added to the map.
Demo Data
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Adjusting Labels

• In addition to changing the font size and color,
  users can also rotate the labels.
• When labeling the data elements some labels may
  overlap.
• In the labeling section, labels can be aligned
  vertically (top, bottom, and center)
• Or horizontally (left, right, and center) to fix
  this situation.

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Adjusting Labels cont.

• To rotate the labels, select the degree of
  rotation desired and then select the individual
  element to label or click Add All. This is
  helpful when labeling small or odd shaped
  elements.

Zip codes have been inserted with a rotation and
vertically aligned to the bottom.
Demo Data
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Data Elements

• For certain data elements the shape or line style
  can be changed on the map. For Hospitals and
  AmbHosps, the shapes represented can be changed.
• For Highways, line width, line type (i.e. solid,
  dash, dot, etc.), and color can be changed.
• For County, the width of the line and color can
  be changed.

Highways are changed to yellow and thickened to
be seen better
Demo Data
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Map Colors

• The Mapping Module has default colors for each
  map. The colors can easily be changed by going to
  the legend and clicking on the box next to the
  color to be changed.
• The color palette box will appear. Select a new
  color and then click OK. Note that each color
  needs to be changed individually. Once changed,
  the new map colors will become the default map
  colors.

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Map and Legend Titles

• Both the map title and legend title in the
  Mapping Module are directly linked to the IDS
  report.
• In this example, the title of the map is Map
  Testing, since the map was created from a custom
  report. The map also defaults to quintiles and
  sets the break points automatically.
• The map title, legend, and break fields can be
  changed by clicking on the Setup button.
• After clicking on the Setup button, the following
  screen will appear.

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Map and Legend Titles

• To change the Map Title or the Legend Title, type
  the new information on the appropriate line and
  click Close.
• The fonts for both the Map Title and Legend Title
  can be changed by selecting the Font button.
• Note When using a map in a PowerPoint
  presentation, it is useful to leave the map title
  blank and add the map title directly on the
  slide.

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Legend Breaks

• To change the number of Legend Breaks, select the
  appropriate number from 1 to 8.
• Users can also change the position of the legend
  to the following
• Left bottom
• Left top
• Right bottom
• Right top.

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Legend Breaks

• The Custom Values button allows users to define
  the values for each break field.
• When the Custom Values button is selected, a
  dialogue box will appear.
• To change a value, type the new value in the
  appropriate box.
• If a number is typed in the To box, the program
  will automatically adjust the number in the next
  From box.
• Click on the Accept button to make the desired
  changes.

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Printing the Map

• Once the map is edited, print the map by choosing
  the Print button located at the bottom of the
  screen.
• Note that the map printed will be a screen shot
  of the map just as it appears on the computer
  screen.

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Saving the Map

• The map can be saved by choosing the Save icon
  located at the bottom of the screen. The map will
  be saved as a bitmap file (.bmp).
• When the map is saved in a bitmap format, it can
  be imported into PowerPoint, Word, or other
  software. Below is an example of a map saved as a
  bitmap and imported into PowerPoint.

Demo Data
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Resizing the Map

• It is recommended to use a program such as
  MSPAINT or another image editing software to
  convert the file to a JPEG (.jpg). JPEG files are
  much smaller in size and retain the quality. This
  will make PowerPoints much easier to send via
  email.

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Default Map Settings View and Legend

• When changes have been made to the formatting of
  a map, certain elements will become the default
  settings for future maps.
• The last geographic area that is viewed in the
  Mapping Module will become the default area for
  future maps.
• Alignment (Legend) When the alignment is changed
  in the legend, future maps will have the new
  alignment.
• Font When the legend font is changed, the new
  font will become the default in the next map.
• Thematic Colors and Fills When the thematic
  colors and fills are changed in the legend, they
  become the default for all future maps.

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Default Map Settings - Labels

• Alignment (Label) When the alignment for a label
  is changed, the alignment that was last used will
  become the default for that label in future maps.
  
• Font When the label font is changed for a
  specific element, the new font will become the
  default for that element.
• Line Width When a line width is adjusted, it
  becomes the default for that line type.

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Questions?

• Michael Ovsenik
• Client Representative
• Chris Leong
• Client Representative
• IDS Client Support
• idssupport_at_mha.org
• 517-886-8448 or 877-999-4653
• Http//www.theidsonline.com