Risk Management User Group Thursday, August 18, 2005

1
Risk Management User Group Thursday, August 18,
2005
2
WELCOME

• Michael L. Hay, CGFM, CPPM

3
Seminar Information

• Location of Exits
• Location of Assembly Area
• Location of Restrooms
• Location of Building Cafeteria
• Location of Nearby Restaurants (handout)
• Please Turn Off Cell Phones
• Evaluation Survey

4
MEETING AGENDA

• 815 845 Legislative Update Jonathan D. Bow
• 845 900 IAQ Synopsis Sam Arant
• 900 1000 Job Safety Analysis Marsie De
  Olivera
• 1000 1015 BREAK
• 1015 1045 Claims Update Terry Myers
• 1045 1115 Assessments Stuart B. Cargile
• 1115 1145 Safety Awards Mike Hay
• 1145 100 LUNCH

5
MEETING AGENDA

• 100 200 Wellness Program Mary Guzman
• 200 230 Insurance Updates Sally Becker
• 230 245 SORM 200 Jeff Cox
• 245 315 REPS System Mike Hay
• RMTSA Revisions

6
LEGISLATIVE UPDATE

• Jonathan D. Bow
• Executive Director

7
IAQ (Indoor Air Quality)SYNOPSIS

• Sam Arant
• Risk Management Specialist

8
Educational Seminar Objectives

• Review SB 599
• Discuss the causes of poor air quality
• Discuss mycology (the study of fungi)
• Discuss indoor air quality testing
• Discuss the implementation of an indoor air
  quality management program

9
Questions?
10
JOB SAFETY ANALYSIS

• Marsie De Oliveira
• Principal Engineer
• Epsilon Systems Solutions, Inc.

11
BREAK

• See you in 15 minutes!

12
CLAIMS UPDATE

• Terry Myers
• Director of Claims Operations

13
Questions?
14
ASSESSMENTS

• Stuart B. Cargile
• Fund Accounting Director, CFO

15
Questions?
16
SAFETY AWARDS PRESENTATIONSustained Award Winners

• Advisory Comm. on State Emergency Communication
• TX Brd of Professional Geoscientists
• Board of Barber Examiners
• Board of Chiropractic Examiners
• Optometry Board
• Brd of Examiners of Psychologists
• Texas Cancer Council
• Brd of Veterinary Medical Examiners

• TX State University System Board of Regents
• University of North TX University System
• TX Commission of the Arts
• Board of Plumbing Examiners
• Credit Union Dept.
• TX Racing Commission
• State Pension Review Board

17
SAFETY AWARDS PRESENTATIONSustained Award Winners

• Legislative Reference Library
• Sunset Advisory Commission
• Supreme Court
• Board of Law Examiners
• Court of Criminal Appeals
• Commission on Judicial Conduct
• State Law Library
• State Securities Board
• Fire Fighters Pension Comm.
• Office of State - Fed. Relations
• Board of Tax Prof. Examiners

• TX Dept. of Aging
• TX Bond Review Board
• TX Incentive and Productivity Comm.
• TX Ethics Commission
• Office of Public Insurance Counsel
• TX Veterans Commission
• Comm. on Law Enforcement Officer Standards and
  Education
• Commission on Jail Standards
• TX Commission on Fire Protection
• Savings and Loan Dept.

18
SAFETY AWARDS PRESENTATIONBronze Award Winners

• Teacher Retirement System
• TX Animal Health Commission
• TX Workforce Commission
• Kerrville State Hospital
• Lamar University Port Arthur
• Department of Banking
• TX Dept. of Environmental Quality
• TX Rehabilitation Commission
• San Antonio State Hospital
• Dept. of Public Safety
• School for the Deaf
• Sam Houston State University

• Brenham State School
• TX Southern University
• TX Legislative Council
• TX Comm. on Alcohol Drug Abuse
• University of Houston Downtown
• Stephen F. Austin State University
• University of Houston
• Denton State School
• TX Education Agency
• Lufkin State School
• Adjutant Generals Dept.

19
SAFETY AWARDS PRESENTATIONSilver Award Winners

• Alcoholic Beverage Comm.
• Terrell State Hospital
• General Land Office
• TX Dept. of Insurance
• Sul Ross State University
• TX Dept of Health
• San Angelo State School
• Dept. of Human Services

• Richmond State School
• Angelo State University
• State Preservation Board
• University of North TX HSC FT Worth
• TX Higher Education Coordinating Brd
• Univ. of North Texas
• TX State Technical College System
• TX Comm on the Arts

20
SAFETY AWARDS PRESENTATIONGold Award Winners

• House of Representatives
• Legislative Budget Board
• State Auditors Office
• Employees Retirement System
• TX Dept. of Housing Comm. Affairs
• Public Utility Commission
• Board of Medical Examiners
• University of Houston System
• TX State Library Archives Comm.
• Texas Senate
• Office of The Attorney General

• State Office of Risk Management
• TX Department of MHMR Central
• Texas Workers Comp. Comm.
• TX Water Development Board
• Office of The Governor
• Texas Lottery Commission
• Dept. of Information Resources
• Dept. of Licensing and Regulation
• Texas Womans University

21
SAFETY AWARDS PRESENTATIONExcellence Award Winner

• Congratulations!!
• Department of Licensing and Regulation

22
LUNCH BREAK

• Have a nice lunch!

23
WELLNESS PROGRAM

• Mary Guzman
• Wellness Coordinator
• Texas Department of State Health Services

24
Insurance Program

• Sally Becker CPCU, ARM
• Insurance Specialist

25
Statewide Programs

• Directors Officers (Public Officials)
  Liability with Employment Practices
• Special Event General Liability
• Volunteer Insurance
• Automobile Insurance

26
Directors Officers Liability

• Mismanagement or improper administration of
  funds, grants or budgets
• Improper zoning approvals or denials
• Denial of permits and First Amendment
  Constitutional claims
• Violation of employment law, discriminatory
  employment practices, sexual harassment, or
  failure to hire, promote or train employees
• Professional acts of employed accountants or
  attorneys can be added by endorsement

27
Directors Officers continued

• Began 9/1/02
• Estimated Premium Savings - 225,087
• Renewed contract effective 9/1/05
• Arthur J. Gallagher of Texas Dallas and
  American International Group (AIG)
• FY05 Facts
• 20 Agencies Participate
• 1,320,117 premium for FY05

28
Directors Officerscontinued

• Flexible Program
• Coverage limits - 1,000,000 to 25,000,000
• Retentions - 10,000 to 750,000
• Premium Basis
• Budget
• FTEs
• Student Enrollment (Educational)
• Individual Claim Experience

29
Special Event General Liability

• Began 2/1/04
• Southern Specialized Risk Options and Nationwide
  Insurance Company
• Provides General Liability coverage
• For third party use of state facilities
• For state use of third party facilities
• Coverage
• Liability limit - 1,000,000 per occurrence
• No deductible

30
SEGL continued

• Premium bases
• Type of event
• Number of attendees
• Up to 10 days of coverage for one premium
• -1,500 or less attendance 383
• -1,501 to 3,000 attendance 740
• -3,001 to 6,000 attendance 1,479
• -6,001 to 12,000 attendance 2,550

31
Volunteer Insurance

• Began 7/1/04
• CIMA Companies, Inc.
• Coverages
• Excess Liability
• 1,000,000 occurrence/3,000,000 aggregate
  (1.50)
• Excess Automobile
• 500,000 per occurrence (5.25)
• Excess Accident
• 25,000 medical expense (3.75)
• Participation for FY05
• 9 State Agencies
• 55,507 Premiums
• 20,296 Volunteers Insured

32
Automobile

• Began 6/1/04
• Arthur J. Gallagher of Texas Dallas and St.
  Paul Travelers
• Coverages
• 500,000 Combined Single Limit
• Option 1,000,000 CSL
• Option 10,000 or 25,000 deductible per
  occurrence
• Physical Damage
• 1,000 deductible for vehicles lt100,000 value
• 10,000 deductible for vehicles gt100,000 value
• Non-owned and Hired

33
Automobile continued

• Participation FY05
• 19 State agencies
• 449,166 Premiums
• 298,341 Savings
• Premium Basis
• Vehicle Type
• Private Passenger
• Trucks/Vans/Mobile Equipment
• Busses 15 passengers

34
In the Works

• Statewide Property Program
• Currently negotiating with proposers
• Medical Malpractice
• Athletic Accident

35
Questions?
36
State Office of Risk Management 200 (SORM200)
Report

• Jeff Cox
• Risk Management Specialist

37
What Is The SORM200?

• Annual Reporting of Direct Risk Management
  Expenditures (the costs of controlling risk).
• Annual Reporting of Insurance Purchases, Bond
  Purchases, Notary Information, and Overall Loss
  Expenditures
• Detailed Property and Liability claims
  information (excluding WC, health, and life)

38
Why?

• Required by Texas Labor Code 412
• 412.032 BOARD REPORT TO THE LEGISLATURE
• 412.041 DIRECTOR DUTIES
• 412.053 ANNUAL REPORTING BY STATE AGENCY
• SORMs biennial report to the Legislature.
• Utilized when SORMs risk specialist visit
  agencies in reviewing health and safety programs.
  
• Assist state agencies Risk Managers
• risk mgt. decisions/budgeting/forecasting/estimat
  ing.

39
(No Transcript)
40
(No Transcript)
41

42
Part 1 Risk Management Expenditures Categories

1. Salary and Wages
2. Benefits
3. Travel
4. Training and Ed
5. Office Supplies and Consumables
6. Capital Outlays and Controlled Assets
7. Rentals Leases

• Telephone and Utilities
• Other Operating Costs
• Safety Supplies and Equipment
• Professional, Consultant, Contracted Services
• Other Services
• Other Fees, Taxes, Expenses

43
(No Transcript)
44
Part 2/Section 1 Insurance Loss Reporting

• Insurance Purchases copies of all insurance
  policies excluding life and health
• Bond Purchases copies of bonds
• Notaries at the Agency
• Loss expenditures

45
(No Transcript)
46
Part 2/Section 2 Online Property Casualty
Claims

• Collects detailed information on Property and
  Casualty Claims
• Available year-round for data submission or
  updating
• Summary based on the date of loss, and settlement
  amount of all open and closed, insured and
  uninsured claims.

47
(No Transcript)
48
(No Transcript)
49
Due Date

• Reporting for the fiscal year 2005, (9/1/04 to
  8/31/05) due by October 30, 2005.
• Reference Title 28, Rule 252.203 of the Texas
  Administrative Code

50
Questions?
51
RMTSA, RMIS, and REPS

• Michael L. Hay, CGFM, CPPM

52
SORM Information Technology Update

• Risk Management for Texas State Agencies
• Risk Management Information System
• Security Subsystem
• SORM200
• On-line Property and Casualty System
• Risk Evaluation Planning System

53
(No Transcript)
54
(No Transcript)
55
(No Transcript)
56
(No Transcript)
57
(No Transcript)
58
(No Transcript)
59
(No Transcript)
60
(No Transcript)
61
(No Transcript)
62
(No Transcript)
63
(No Transcript)
64
(No Transcript)
65
(No Transcript)
66
(No Transcript)
67
(No Transcript)
68
(No Transcript)
69
(No Transcript)
70
Questions?
71
Feedback Form

• Please complete the survey form at the end of
  your packet and turn it in before you leave.
• We value your comments.

72
Risk Management User Group

• Thank you for attending!