Print Management

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• Print Management Associated Savings from
  Consolidating Printing Devices
• Adrian Cheetham
• Higher and Further Education Account Manager
• South West England

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The Cost of Unmanaged Print

• The Cost of Printing

How visible are you print costs?
Cost

• 70 of organisations have no idea how much print
  is costing them1
• Establish a baseline

References 1 Gartner, 2005 2 ICM, 2008 3 IDC,
2004
1 IDC, 2006
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The Cost of Unmanaged Print

• The Cost of Printing

How visible are you print costs?
Cost

• 1-3 of Revenue is spent on document output
• 15 of all IT time is spent in print related
  issues
• 41 of all documents found on printers is
  sensitive

References 1 Gartner, 2005 2 ICM, 2008 3 IDC,
2004
1 IDC, 2006
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What are your priorities?Improved Staff and
Student Experience?Paper Savings?Cost
Reductions?Carbon Footprint Reduction?Service
Improvements?Less Burden on IT
Resource?Document Security?
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• Canon want you to print less on less devices
• MFDs or printers? What is the right answer?
• Balanced Deployment
• Ensure documents are printed on the optimum
  device
• Ratios between 20 35 users to 1device
• Duplex / Mono output as standard
• Deliver faxes and documents electronically

Up to 40 saving
On your print costs
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• Case Study Cornwall College
• Reduced printer fleet from 550 to 200 reduced
  power consumption
• All expensive Colour inkjets removed
• Colour printing reduced from 25 - 8 of all
  output
• Duplex printing risen from 5.75 to 67 1000
  boxes per annum
• Secure Printing has led to 18 of all print jobs
  being deleted by user or system
• Savings from secure printing in 1st 6 months
  exceeded the cost of the solution 54k
• Duplex / Mono output as default
• Automatic Scan to Me has reduced output

Up to 40 saving
On your print costs
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Print Management

• Use a modular scalable solution
• Works from Staff to Student to Print Room
• Secure Print confidentiality and reduce wastage
• Rules Based Routing Authorization Workflow
• Job Ticketing CRD/Print room integration
• End to end solution
• Universal Driver reduce the burden on IT
• Works across both PCs and Macs
• Detailed reports what if?

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Key Factors for Success

• Choose a supplier with the scale, experience and
  expertise to fully deliver and continuously
  innovate an institute wide solution
• Establish a baseline
• Agree project roll out timescales and resources
• Consult with user groups
• Stay flexible and responsive through
  implementation and transition
• Maintain user communication to drive adoption
• Once implemented look for further areas to
  improve document processes

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Thank you Any Questions?
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