Fieldwork Logistics

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Fieldwork Logistics
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OBJECTIVES

• The importance of logistics in supporting high
  quality survey results and implementation
  schedule
• Key logistical elements (transport, computers,
  supplies, etc.)
• Organization
• Coordination and management

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
5
Fieldwork and Office Equipment

• Office and supplies
• Computers
• Printers
• Software
• Other office supplies
• Vehicles
• Electronic scales
• Measuring boards
• Iodine salt test kits
• Fieldwork supplies

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
6
PREPARING FOR FIELDWORKrequires that field
supervisors

• Obtain sample HH lists and/or maps for each area
  in which his/her team will be working and discuss
  problems
• Become or be familiar with the area of work
• Determine travel arrangements and accommodations
• Contact local authorities to inform them about
  the survey

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
7
PREPARING FOR FIELDWORKrequires that field
supervisors

• Obtain all monetary advances, supplies, and
  equipment
• Careful preparation by the supervisor is
  important for
• facilitating the work of the team in the field,
• for maintaining interviewer morale, and
• for ensuring contact with the central office

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
8
ORGANIZING FIELDWORKrequires that field
supervisors

• Assign work to interviewers
• Maintain fieldwork control sheets
• Make sure that assignments are carried out
• Make spot checks of the household questionnaire
• (with the field editor) Regularly send completed
  questionnaires and progress reports to the field
  coordinator

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
9
ORGANIZING FIELDWORKrequires that field
supervisors

• Keep headquarters informed of the team's location
• Communicate any problems to the field coordinator
• Take charge of the team vehicle
• Be sure to develop a positive team spirit along
  with careful planning of field activities

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
10
Collecting Materials for fieldwork Documents

• Supervisor's and Editor's Manual
• Interviewer's Manuals
• Maps and household listing forms
• ID cards
• Letters of introduction
• Questionnaires
• Supervisor's Assignment Sheets
• Interviewer's Assignment Sheets

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
11
Collecting Materials for fieldwork Supplies

• Blue pens for interviewers
• Red pens for the field editor and supervisor
• Clipboards, briefcases
• Paper clips, scissors, string, staplers, tape,
  etc.
• Envelopes to store completed questionnaires,
• First aid kit

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
12
Monetary Advances and Communications

• The supervisor should have sufficient funds
• Including funds for fuel and minor vehicle
  repairs, for guides, and for communication with
  central office.
• Advances for per diem allowances to be given
  directly to individual interviewers, field
  editors and supervisors.
• Communication system of teams with the central
  office supplies, payments, return of materials,
  etc.

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
13
Transportation and Accommodations

• Travel arrangements and coordination
• Vehicles, taxis, buses, boats, horses, etc.
• Maintenance and security of the team vehicle.
• Use of vehicle
• The driver of the vehicle takes instructions from
  the supervisor.
• Food and lodging arrangements

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
14
Contacting Local Authorities

• Supervisor's responsibility to contact the
  regional, district, local, and village officials
  before starting work in an area.
• Letters of introduction will be provided, but
  tact and sensitivity in explaining the purpose of
  the survey will help win the cooperation needed
  to carry out the interviews.

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
15
USING MAPS TO LOCATE CLUSTERS

• Locating households in the sample
• The need to visit all households selected
• Maps are needed during all stages of a survey
• Maps help the supervisor, editor and interviewers
  to determine
• the location of sample areas,
• the distance to them, and
• how to reach selected households.

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
16
Using Maps to Locate Clusters

• Each team will be given general cluster maps,
  household listing forms for urban areas, sketch
  maps and written descriptions of the boundaries
  of selected areas.
• The general cluster maps may show more than one
  cluster .
• Each cluster is identified by a number (e.g.
  EA-05).

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
17
USING MAPS TO LOCATE CLUSTERS

• Symbols are used to indicate certain features on
  the map such as roads, footpaths, rivers,
  localities, boundaries, etc.
• If symbols are shown on the map, the supervisor
  and editor should know how to interpret them by
  using the legend.

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
18
USING MAPS TO LOCATE URBAN CLUSTERS

• Urban clusters should have sketch maps and
  written descriptions to help locate the
  boundaries
• Street names in urban areas will often help to
  locate the general area of clusters.
• Boundaries can be streets, alleys, streams, city
  limits, power cables, walls, trees, etc.
• Read the written description.

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
19
USING MAPS TO LOCATE RURAL CLUSTERS

• It is usually possible to locate unnamed roads or
  imaginary lines by inquiring among people living
  in the vicinity.
• While there are cases in which boundaries shown
  on the map no longer exist, or have changed
  location, do not jump to conclusions.
• If you cannot locate a cluster, go on to the next
  one and discuss the matter with the field
  coordinator

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef
20
In summary

• Prepare a detailed list of supplies and logistics
  items you will need
• Be sure to have the items available before the
  survey implementation starts
• Be reasonably generous in calculating survey
  supplies and be prepared to react rapidly if you
  need

From Multiple Indicator Cluster Surveys (MICS)
Regional Training Workshop Survey Logistics,
Unicef