Time Management

1
Time Management

• Chapter 7

2
Eight Strategies for Success

• Focus first on high priority items
• Group related tasks and do them together
• Get organized
• Break it into double chunks
• Develop and use timetables
• Focus on one thing at a time
• Finish it fully
• Do it when you think of it

3
Pareto Principle (80/20 Rule)

• 80 of the benefit comes from doing 20 of the
  work.
• Therefore, find the most important and beneficial
  20 and make that your priority to tackle.
• How close is the activity related to your life
  goals?

4
Organization

• Prepare a Things to Do list
• Place the list in a prominent area
• Check items off your list as you accomplish them
• Create a Realistic Schedule
• Get rid of unnecessary papers
• Break it into double chunks
• Subdivide the project into steps
• List the steps
• Put them in order
• Develop and use timetables

5
Common Time-wasters

• Slow decision making
• Worrying
• Attempting to do things perfectly
• Working against your body rhythms
• Failing to Recharge Your Batteries (take a power
  nap to feel better)
• Feeling that you are responsible for everything
• Getting Stuck waiting

6
When you Start your Morning

• Create a fantasy of your ideal morning
• How many of your morning tasks can be done at
  night?
• Suggest to yourself what a relaxed, enjoyable
  morning is like before you drift off into sleep
• Build flexibility into your morning routine
• Come up with a workable schedule for your daily
  tasks (eg. water plants on Mondays, clean
  refrigerator on Tuesdays, etc.)
• Know what it is you need in order to start your
  morning off on the right foot.

7
Four Generations of Time Management

• The first three are focused on the skillful
  management of time
• Notes and checklists
• Use of tools such as appointment books, agendas,
  planners
• Prioritization, goal setting and planning to
  guide your schedule

8
The Fourth Generation..

• Managing yourself in time more effectively.
• Organize your schedule around priorities rather
  than prioritize your schedule
• Start by preparing your personal mission
  statement
• Focuses on the kind of person you want to be,
  what you want to contribute and accomplish, along
  with the values and principles upon which you
  desire to base and guide your life. It also
  reflects your uniqueness
• Consider all the major roles you play in your
  life
• Use your 100th birthday as a strategy. A
  reporter comes and asks you What are you most
  important accomplishments/contributions in life?
  How would you answer?

9
Urgency vs. Importance
Quadrant 1 Crises Pressing problems Projects with deadlines Some meetings Some preparations Quadrant 2 Proactive activities Long-range planning Networking Relationship Building Prevention/Maintenance
Quadrant 3 Interruptions Some phone calls Some meetings Some reports/some mail Many pressing matters Quadrant 4 Busywork, trivia Some phone calls Some mail/junk mail Pleasant activities
10
Effective Time Management

• Is spent on Quadrant 2

11
Procrastination

• Never do today, what you can put off until
  tomorrow
• Main and direct cause of procrastination
• Low frustration tolerance
• False belief that what ever discomfort felt now
  is too hard to bear
• Can not defer gratification

12
Remember.

• Attitude change

• Creates a behavioral change.

13
Six Steps to Overcome Procrastination

• The bits and pieces approach
• Getting Organized
• Things to do lists
• Create realistic schedules
• Do it when you think of it
• Modify your work environment
• Block off escape routes
• The five minute method
• Dont wait for inspiration Genius is 1
  inspiration and 99 perspiration Thomas Edison
• Reward Yourself
• View Mistakes as Feedback

14
Reward Yourself

• Profit Penalty system
• Punishment does not inspire change
• Reward yourself when you have completed task
• Premack Principle
• Use the least liked task first, then reward
  yourself with a task you enjoy

15
The Effective Student

• Improves memory retention by
• Paying attention
• Learning the material well
• Organizing the material
• Using rehearsal
• Minimizing rote memorization
• Writing it down
• Using memory aids when appropriate (mnemonics)
• Reducing interference and distractions

16
continued,..

• Sleeping on it
• Distributing learning sessions
• Exercising
• Testing yourself
• Being aware of the influence of learning contexts

17
The SQ3R Method

• Survey
• Question
• Read
• Recite
• Review

18
Mastering Test Anxiety

• Practice active relaxation
• Use cognitive restructuring
• Visualize success
• Develop testwiseness

19
Testwiseness Does Not Replace Studying..

• Information from earlier questions may reveal the
  right answers
• Highly implausible items are incorrect
• Two equivalent answers? Choose neither
• Correct answers are more detailed, longer
• Beware of all-inclusive words
• Look for greatest similarity in terminology
• Look for grammatical inconsistencies
• With numbered answers avoid lowest and highest
• If nothing else, select choice C
• Dont be afraid to change your answer