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411: Overview of Child Welfare and Fiscal

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Title: 411: Overview of Child Welfare and Fiscal


1
  • 411 Overview of Child Welfare andFiscal

2
Agenda
  • Introductions
  • Overview of the Child Welfare System and Laws
  • Services to Protect the Safety, Permanency and
    Well-being of Children
  • The Fiscal Process
  • Child Welfare Fiscal Cycle
  • Evaluation and Closing

3
Learning Objectives
  • Participants will be able to define the basic
    purpose and structure of Pennsylvanias Child
    Welfare Services.
  • Participants will be able to identify laws and
    regulations that pertain to their jobs.
  • Participants will be able to describe the
    elements of the casework and fiscal process
    including descibing the Child Welfare Agencys
    relationship and interaction with other systems
    and agencies.
  • Participants will be able to describe the
    elements of the Child Welfare Fiscal Cycle.

4
Questions to Answer
  • Who are we?
  • Why do we do what we do?
  • Whom do we serve?
  • Who does what?
  • How do we do what we do?
  • How do we know if we are doing it right?
  • Who can help us?

5
What is Child Welfare???
6
Federal Structure
7
What is ASFA?
  • The Adoption and Safe Families Act of 1997
    established the national goals of the Child
    Welfare System as safety, permanency, and
    well-being.

8
Structure of Child Welfare
9
State Structure
10
State Child Welfare-Related Legislation
  • CPSL
  • Establishes definition for child abuse and
    neglect
  • Defines parameters for investigation of child and
    student abuse
  • Defines parameters for assessment of children in
    need of general protective services
  • Sets requirements for mandated reporting
  • Establishes clearance requirements for people who
    work with children and
  • Mandates services for the treatment of prevention
    of child abuse and neglect.

11
State Child Welfare-Related Legislation, Contd
  • The Juvenile Act
  • Defines Delinquency and Dependency
  • Provides for the powers and duties of Probation
    Officers
  • Defines Aggravated Circumstances in accordance
    with the Adoption and Safe Families Act (ASFA)
  • Establishes parameters for proceedings concerning
    adjudication and disposition for alleged
    dependent/delinquent children and
  • Provides for Permanency Hearings.

12
Public Welfare Regulations
  • Chapter 3130 Administration of County Children
    and Youth Social Service Programs
  • Chapter 3140 Planning and Financial
    Reimbursement Requirements for County Children
    and Youth Social Service Programs
  • Chapter 3150 Grants to Counties for New Social
    Services for Children and Youth
  • Chapter 3170 Allowable Costs and Procedures for
    County Children and Youth Social Service
    Programs
  • Chapter 3350 Adoption Services

13
Public Welfare Regulations, Contd
  • Chapter 3490 Protective Services
  • Chapter 3680 Administration and Operation of a
    Children and Youth Social Service Agency
  • Chapter 3700 Foster Family Care Agency
  • Chapter 3800 Child Residential and Day Treatment
    Facilities and
  • Chapter 20 Licensure or Approval of Facilities
    and Agencies.

14
The Casework Process
  • Initial Referral
  • Investigation
  • Status Determination
  • Accepted for Services/Service Planning, Delivery
    and Monitoring and
  • Case Closing/Other Permanency Outcomes.

15
Case Scenario
  • County children and youth agency (CCYA) receives
    the referral alleging sexual abuse of Kali.
  • CCYA begins to investigate the report of abuse.
  • CCYA petitions the court for custody of the
    children as mom is unwilling to comply with the
    safety plan. Custody is granted and the children
    are placed in foster care.
  • Caseworker develops Family Service Plan/Child
    Permanency Plan in conjunction with the family.
  • CCYA initiates services to the family.

16
Social Security Act, Title IV
  • Part A Block Grants to States for TANF (Title
    IV-A)
  • Part B Child and Family Services (Title IV-B)
  • Subpart 1 Child Welfare Services
  • Subpart 2 Promoting Safe Stable Families
  • Part B Child and Family Services (Title IV-B)
  • Part C Repealed
  • Part D Child Support Establishment of
    Paternity (Title IV-D)
  • Part E Federal Payments for Foster Care
    Adoption Assistance (Title IV-E) and
  • Subchapter XX Block Grants to States for Social
    Services (Title XX).

17
Public Welfare Regulations
  • Chapter 3140 Planning and Financial
    Reimbursement Requirements for County Children
    and Youth Social Service Programs
  • Example OCYF Bulletin Act 148 Invoicing
    Procedures for County Child Welfare Services
  • Chapter 3170 Allowable Costs and Procedures for
    County Children and Youth Social Service Programs
  • Example OCYF Bulletin Out of Home Placement
    Services Contract Documentation
  • Chapter 3700 Foster Family Care Agency Chapter

18
County Structure
19
Major Service Categories
  • In-Home and Intake Services
  • Community-Based Placement
  • Institutional Placement and
  • Administration.

20
In-Home and Intake Services Cost Centers
  • Adoption Service
  • Adoption Assistance
  • Subsidized Permanent Legal Custodianship
  • Counseling and Intervention
  • Day Care Service
  • Day Treatment Service
  • Homemaker/Caretaker Service
  • Intake and Referral Service
  • Life Skills Education
  • Child Protective Service (Child Abuse)
  • General Protective Service (General)
  • Service Planning
  • Juvenile Act Proceedings

21
Community-Based Placement Cost Centers
  • Alternative Treatment
  • Community-Based Residential Service
  • Emergency Shelter Care
  • Foster Family Service and
  • Supervised Independent Living.

22
Institutional Placement Cost Centers
  • Juvenile Detention
  • Residential Service
  • Secure Residential Service and
  • YDC Secure.
  • Administration (no cost centers)

23
Revenue Sources
  • Program Income (used to offset expenses)
  • Title IV-D, Social Security, SSI, VA benefits,
    etc.
  • Title IV-E (federal, uncapped)
  • TANF (federal, capped)
  • Title XX (federal, capped)
  • Title IV-B (federal, capped)
  • Title XIX (federal)
  • Act 148 (state, capped)
  • County Share

24
  • What services are being provided to Kali and her
    family?

25
  • What are the basic needs of a child?

26
  • How does the county children and youth agency
    meet the basic needs of a child?

27
Roles
28
Invoicing
  • Once invoices are received, the county children
    and youth agency must process the invoices for
    payment.
  • The costs are coded into the Agencys IT system.
    Costs are coded by major category, cost center
    and object of expenditure. Costs must also be
    coded client specifically.
  • The accumulation of costs for a report period are
    reported on the Expenditure Report of the Act
    148 Invoice.
  • The accumulation of revenues applied to the costs
    on the Expenditure Report are reported on the
    Revenue Report of the Act 148 Invoice.

29
Invoice Package
Click on Spreadsheet Image to Enter Spreadsheet
30
Child Welfare Fiscal Cycle
31
Planning Tools
  • Trend Analysis
  • To identify a specific service need by
    identifying a trend using analysis of all
    available data from previous periods
  • Community Response
  • To identify a specific service need from a
    community groups identification of a concern
  • Agency Report
  • To identify a specific service need using a local
    service agencys report of a recent concern

32
Child Welfare Services
  • Provided in two different ways
  • Directly (by Agency staff) or
  • Indirectly (by purchasing the services from a
    provider).

33
Contracts Must Include
  • Single Audit Reporting Requirements
  • Health Insurance Portability and Accountability
    Act (HIPAA) compliance
  • State Licensing of Facilities
  • Insurance Documentation and
  • Maximum Allowable Rate Documentation.

34
Needs Based Budgeting Cycle
35
Invoice Package, Revisited
Click on Spreadsheet Image to Enter Spreadsheet
36
Budget Amendment Requests
  • Need submitted when actual expenses exceed
    budgeted amounts by 10 or 10,000 (whichever is
    greater) in any of the four major categories.
  • Need submitted when the CCYA wishes to request
    additional fixed assets above the budgeted
    amounts.
  • Need submitted when the CCYA wishes to request a
    change to their staff complement.

37
Auditing
  • Federal Audits
  • Auditor General (AG) audits federal revenues,
    expenditures, and reporting
  • ACF and OCYF audit federal revenues,
    expenditures, eligibility determinations, and
    reporting
  • State Audits
  • AG audits State Act 148 as well as Special Grant
    revenues and reports
  • County Audits
  • Single Auditors audit federal, state, and county
    expenditures and revenues
  • County Auditors audit federal, state, and county
    expenditures and revenues as well as Fiscals
    adherence to county policies and procedures

38
Can You Locate and Reference Important
Information in the Laws?
  • Federal
  • State
  • County Policies and Procedures

39
Questions to Answer
  • Who are we?
  • Why do we do what we do?
  • Whom do we serve?
  • Who does what?
  • How do we do what we do?
  • How do we know if we are doing it right?
  • Who can help us?

40
Who Are We?
41
Why Do We Do What We Do?
  • We ensure the safety, permanency and well-being
    of children. Federal and state law mandate that
    we do this.

42
Whom Do We Serve?
  • We serve children and their families to ensure
    their safety, permanency and well-being.

43
Who Does What?
  • All CCYA staff work towards
  • Protecting and promoting the welfare of all
    children
  • Preventing, remedying, or assisting in the
    solution of problems which may result in neglect
    or abuse of children
  • Preventing unnecessary separation of children
    from their families
  • Restoring back to their families, children that
    have been removed
  • Placing children in suitable adoptive homes when
    reunification is not an option and
  • Assuring adequate care of children away from
    their homes.

44
How Do We Do What We Do?
  • Identify needs of children/families
  • Plan for services to meet those needs
  • Provide services to meet those needs and
  • Ensure funding to provide services.

45
How Do We Know If We Are Doing It Right?
  • Identify needs
  • Evaluate services
  • Plan services
  • Secure services
  • Secure funds and
  • Process services.

46
Who Can Help Us?
  • Judicial System
  • Law Enforcement
  • State Personnel
  • County Assistance Office
  • Domestic Relations Office
  • Social Security Administration and
  • Other agencies.

47
Questions and Answers
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