Title: 411: Overview of Child Welfare and Fiscal
1- 411 Overview of Child Welfare andFiscal
2Agenda
- Introductions
- Overview of the Child Welfare System and Laws
- Services to Protect the Safety, Permanency and
Well-being of Children - The Fiscal Process
- Child Welfare Fiscal Cycle
- Evaluation and Closing
3Learning Objectives
- Participants will be able to define the basic
purpose and structure of Pennsylvanias Child
Welfare Services. - Participants will be able to identify laws and
regulations that pertain to their jobs. - Participants will be able to describe the
elements of the casework and fiscal process
including descibing the Child Welfare Agencys
relationship and interaction with other systems
and agencies. - Participants will be able to describe the
elements of the Child Welfare Fiscal Cycle.
4Questions to Answer
- Who are we?
- Why do we do what we do?
- Whom do we serve?
- Who does what?
- How do we do what we do?
- How do we know if we are doing it right?
- Who can help us?
5What is Child Welfare???
6Federal Structure
7What is ASFA?
- The Adoption and Safe Families Act of 1997
established the national goals of the Child
Welfare System as safety, permanency, and
well-being.
8Structure of Child Welfare
9State Structure
10State Child Welfare-Related Legislation
- CPSL
- Establishes definition for child abuse and
neglect - Defines parameters for investigation of child and
student abuse - Defines parameters for assessment of children in
need of general protective services - Sets requirements for mandated reporting
- Establishes clearance requirements for people who
work with children and - Mandates services for the treatment of prevention
of child abuse and neglect.
11State Child Welfare-Related Legislation, Contd
- The Juvenile Act
- Defines Delinquency and Dependency
- Provides for the powers and duties of Probation
Officers - Defines Aggravated Circumstances in accordance
with the Adoption and Safe Families Act (ASFA) - Establishes parameters for proceedings concerning
adjudication and disposition for alleged
dependent/delinquent children and - Provides for Permanency Hearings.
12Public Welfare Regulations
- Chapter 3130 Administration of County Children
and Youth Social Service Programs - Chapter 3140 Planning and Financial
Reimbursement Requirements for County Children
and Youth Social Service Programs - Chapter 3150 Grants to Counties for New Social
Services for Children and Youth - Chapter 3170 Allowable Costs and Procedures for
County Children and Youth Social Service
Programs - Chapter 3350 Adoption Services
13Public Welfare Regulations, Contd
- Chapter 3490 Protective Services
- Chapter 3680 Administration and Operation of a
Children and Youth Social Service Agency - Chapter 3700 Foster Family Care Agency
- Chapter 3800 Child Residential and Day Treatment
Facilities and - Chapter 20 Licensure or Approval of Facilities
and Agencies.
14The Casework Process
- Initial Referral
- Investigation
- Status Determination
- Accepted for Services/Service Planning, Delivery
and Monitoring and - Case Closing/Other Permanency Outcomes.
15Case Scenario
- County children and youth agency (CCYA) receives
the referral alleging sexual abuse of Kali. - CCYA begins to investigate the report of abuse.
- CCYA petitions the court for custody of the
children as mom is unwilling to comply with the
safety plan. Custody is granted and the children
are placed in foster care. - Caseworker develops Family Service Plan/Child
Permanency Plan in conjunction with the family. - CCYA initiates services to the family.
16Social Security Act, Title IV
- Part A Block Grants to States for TANF (Title
IV-A) - Part B Child and Family Services (Title IV-B)
- Subpart 1 Child Welfare Services
- Subpart 2 Promoting Safe Stable Families
- Part B Child and Family Services (Title IV-B)
- Part C Repealed
- Part D Child Support Establishment of
Paternity (Title IV-D) - Part E Federal Payments for Foster Care
Adoption Assistance (Title IV-E) and - Subchapter XX Block Grants to States for Social
Services (Title XX).
17Public Welfare Regulations
- Chapter 3140 Planning and Financial
Reimbursement Requirements for County Children
and Youth Social Service Programs - Example OCYF Bulletin Act 148 Invoicing
Procedures for County Child Welfare Services - Chapter 3170 Allowable Costs and Procedures for
County Children and Youth Social Service Programs - Example OCYF Bulletin Out of Home Placement
Services Contract Documentation - Chapter 3700 Foster Family Care Agency Chapter
18County Structure
19Major Service Categories
- In-Home and Intake Services
- Community-Based Placement
- Institutional Placement and
- Administration.
20In-Home and Intake Services Cost Centers
- Adoption Service
- Adoption Assistance
- Subsidized Permanent Legal Custodianship
- Counseling and Intervention
- Day Care Service
- Day Treatment Service
- Homemaker/Caretaker Service
- Intake and Referral Service
- Life Skills Education
- Child Protective Service (Child Abuse)
- General Protective Service (General)
- Service Planning
- Juvenile Act Proceedings
21Community-Based Placement Cost Centers
- Alternative Treatment
- Community-Based Residential Service
- Emergency Shelter Care
- Foster Family Service and
- Supervised Independent Living.
22Institutional Placement Cost Centers
- Juvenile Detention
- Residential Service
- Secure Residential Service and
- YDC Secure.
- Administration (no cost centers)
23Revenue Sources
- Program Income (used to offset expenses)
- Title IV-D, Social Security, SSI, VA benefits,
etc. - Title IV-E (federal, uncapped)
- TANF (federal, capped)
- Title XX (federal, capped)
- Title IV-B (federal, capped)
- Title XIX (federal)
- Act 148 (state, capped)
- County Share
24- What services are being provided to Kali and her
family?
25- What are the basic needs of a child?
26- How does the county children and youth agency
meet the basic needs of a child?
27Roles
28Invoicing
- Once invoices are received, the county children
and youth agency must process the invoices for
payment. - The costs are coded into the Agencys IT system.
Costs are coded by major category, cost center
and object of expenditure. Costs must also be
coded client specifically. - The accumulation of costs for a report period are
reported on the Expenditure Report of the Act
148 Invoice. - The accumulation of revenues applied to the costs
on the Expenditure Report are reported on the
Revenue Report of the Act 148 Invoice.
29Invoice Package
Click on Spreadsheet Image to Enter Spreadsheet
30Child Welfare Fiscal Cycle
31Planning Tools
- Trend Analysis
- To identify a specific service need by
identifying a trend using analysis of all
available data from previous periods - Community Response
- To identify a specific service need from a
community groups identification of a concern - Agency Report
- To identify a specific service need using a local
service agencys report of a recent concern
32Child Welfare Services
- Provided in two different ways
- Directly (by Agency staff) or
- Indirectly (by purchasing the services from a
provider).
33Contracts Must Include
- Single Audit Reporting Requirements
- Health Insurance Portability and Accountability
Act (HIPAA) compliance - State Licensing of Facilities
- Insurance Documentation and
- Maximum Allowable Rate Documentation.
34Needs Based Budgeting Cycle
35Invoice Package, Revisited
Click on Spreadsheet Image to Enter Spreadsheet
36Budget Amendment Requests
- Need submitted when actual expenses exceed
budgeted amounts by 10 or 10,000 (whichever is
greater) in any of the four major categories. - Need submitted when the CCYA wishes to request
additional fixed assets above the budgeted
amounts. - Need submitted when the CCYA wishes to request a
change to their staff complement.
37Auditing
- Federal Audits
- Auditor General (AG) audits federal revenues,
expenditures, and reporting - ACF and OCYF audit federal revenues,
expenditures, eligibility determinations, and
reporting - State Audits
- AG audits State Act 148 as well as Special Grant
revenues and reports - County Audits
- Single Auditors audit federal, state, and county
expenditures and revenues - County Auditors audit federal, state, and county
expenditures and revenues as well as Fiscals
adherence to county policies and procedures
38Can You Locate and Reference Important
Information in the Laws?
- Federal
- State
- County Policies and Procedures
39Questions to Answer
- Who are we?
- Why do we do what we do?
- Whom do we serve?
- Who does what?
- How do we do what we do?
- How do we know if we are doing it right?
- Who can help us?
40Who Are We?
41Why Do We Do What We Do?
- We ensure the safety, permanency and well-being
of children. Federal and state law mandate that
we do this.
42Whom Do We Serve?
- We serve children and their families to ensure
their safety, permanency and well-being.
43Who Does What?
- All CCYA staff work towards
- Protecting and promoting the welfare of all
children - Preventing, remedying, or assisting in the
solution of problems which may result in neglect
or abuse of children - Preventing unnecessary separation of children
from their families - Restoring back to their families, children that
have been removed - Placing children in suitable adoptive homes when
reunification is not an option and - Assuring adequate care of children away from
their homes.
44How Do We Do What We Do?
- Identify needs of children/families
- Plan for services to meet those needs
- Provide services to meet those needs and
- Ensure funding to provide services.
45How Do We Know If We Are Doing It Right?
- Identify needs
- Evaluate services
- Plan services
- Secure services
- Secure funds and
- Process services.
46Who Can Help Us?
- Judicial System
- Law Enforcement
- State Personnel
- County Assistance Office
- Domestic Relations Office
- Social Security Administration and
- Other agencies.
47Questions and Answers