DOH PROCUREMENT

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DOH PROCUREMENT
MANAGEMENT SYSTEM
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(No Transcript)
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BASIS
REPUBLIC ACT NO. 9184
GOVERNMENT PROCUREMENT REFORM ACT
ALL GOVT PROCUREMENT ACTIVITIES

• MODERNIZE

• STANDARDIZE

• REGULATE

GOOD GOVERNANCE
SCOPE
GOP OR FOREIGN FUNDED

• GOODS RELATED SERVICES

• INFRASTRUCTURE PROJECTS

• CONSULTING SERVICES

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ANNUAL PROCUREMENT PLAN (APP)
PLANNING
PROCUREMENT DIVISION
PURCHASE ORDERS CONTRACTS
SOURCING ORDERING
SUPPLIES MATERIALS IN GOOD CONDITION
RECEIPT STORAGE
MATERIALS MANAGEMENT DIVISION
MEET END-USERS SUPPLY REQUIREMENTS
DISTRIBUTION
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PLANNING
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PREPARATION OF ANNUAL PROCUREMENT PLAN (APP)
OFFICES, PROJECTS, PROGRAMS
WITHIN 3RD QTR PRECEDING YEAR
ProcDiv/ COBAC Secretariat
CONSOLIDATION OF APP INTO DOH APP
Secretary of Health
APPROVAL OF APP
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• REQD INFORMATION IN APP

• TYPE OF CONTRACT TO BE EMPLOYED

• EXTENT/SIZE OF CONTRACT SCOPES/ PACKAGES

• PROCUREMENT METHODS TO BE ADOPTED, INDICATING IF
  PROCUREMENT TASKS ARE OUTSOURCED

• TIME SCHEDULE OF EACH PROCUREMENT ACTIVITY

• BUDGET ALLOCATED FOR EACH

• PROVISIONS FOR EMERGENCIES

• MAY BE UPDATED AS NECESSARY

• REQD FOR PROJECT IMPLEMENTATION

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LOCAL FUNDING (GOP)
PRESCRIBED MODE
COBAC
PUBLIC BIDDING
ALTERNATIVE MODES PER RA 9184

• LOCAL SHOPPING

lt 1 Million ProcDiv

• LIMITED SOURCE BIDDING

• DIRECT CONTRACTING

gt 1 Million COBAC

• NEGOTIATED PROCUREMENT

• REPEAT ORDER

PURCHASE THRU PS-DBM
ProcDiv/ COBAC Secreariat
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FOREIGN- ASSISTED PROJECTS (FAPs)

• INTERNATIONAL COMPETITIVE BIDDING

COBAC

• INTERNATIONAL SHOPPING

• NATIONAL COMPETITIVE BIDDING

COBAC or ProcDiv

• NATIONAL SHOPPING

• PURCHASE FROM INTERNATIONAL DONOR AGENCIES

ProcDiv, End-user
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SOURCING
ORDERING
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SUBMISSION OF APPROVED PURCHASE REQUEST W/
CLEARANCE CAF
End-user
VERIFICATION OF PR AGAINST APP
ProcDiv
SELECTION OF PROCUREMENT MODE
COBAC, ProcDiv, End-user
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GOP MODES
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PREPARATION OF INVITATION TO APPLY FOR
ELIGIBILITY AND TO BID (IAEB) BID DOCUMENTS
ProcDiv, End-user
PRE- PROCUREMENT CONFERENCE
COBAC, ProcDiv, End-user
REVIEW APPROVAL OF IAEB BID DOCUMENTS
COBAC
MINIMUM 14 C D
ADVERTISEMENT
2 nationwide newspapers
ProcDiv
DOH Intranet
ISSUANCE OF BID DOCUMENTS
ProcDiv
G-EPS/PS-DBM
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BID PREPARATION
Bidders
MIN - GOODS 15 C D
PRE-BID CONFERENCE
COBAC, ProcDiv, End-user TWG
PREPARATION ISSUANCE OF BID BULLETINS
COBAC, ProcDiv
MAX - INFRA gt 100 M - 90 C
D
COBAC, ProcDiv, End-user, TWG Observers
BID OPENING (INCL. ELIGIBILITY CHECK)
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BID EVALUATION REPORT POSTQUALIFICATION
WITHIN 21 C D
TWG
COBAC, ProcDiv
COBAC RESOLUTION
WITHIN 10 C D
APPROVAL ISSUANCE OF NOTICE OF AWARD
COBAC
PO/CONTRACT PREPARATION PROCESSING
ProcDiv, Signatories, Others
WITHIN 10 C D
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APPROVAL OF PO/CONTRACT
MAXIMUM 15 C D
Signatories
SUBMISSION OF PERFORMANCE SECURITY
MAXIMUM 7 C D
Supplier
ISSUANCE OF APPROVED PO/CONTRACT NOTICE TO
PROCEED
WITHIN 2 CD
ProcDiv
FORWARD SERVED PO/CONTRACT TO MMD/ END-USER
WITHIN 1 C D
ProcDiv
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ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF
DOCUMENTS FOR DELIVERY
GOODS
INFRA
CONSULTANCY
98 CD
126 CD
159 CD
MINIMUM
MAXIMUM
112 CD
201 CD
194 CD

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PREPN OF REQUEST FOR QUOTATION DOCUMENTS
ProcDiv
REVIEW APPROVAL OF RFQ DOCUMENTS
ProcDiv
DOH Intranet
POSTING
ProcDiv
G-EPS/PS-DBM
APPROX 5 C D
ISSUANCE OF RFQ DOCUMENTS
ProcDiv
WITHIN 1 C D
OPENING OF QUOTATIONS
ProcDiv, End-user
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EVALUATION OF QUOTATIONS
WITHIN 7 C D
TWG
NOTIFICATION OF AWARD
ProcDiv
PO/CONTRACT PREPARATION PROCESSSING
WITHIN 5 C D
ProcDiv, Signatories, Others
APPROVAL OF PO/CONTRACT
MAXIMUM 3 C D
Signatories
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ISSUANCE OF APPROVED PO/CONTRACT NOTICE TO
PROCEED
WITHIN 2 CD
ProcDiv
FORWARD SERVED PO/CONTRACT TO MMD/ END-USER
WITHIN 1 C D
ProcDiv
NEEDS AT LEAST 3 QUOTATIONS
ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF
DOCUMENTS FOR DELIVERY
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• LIMITED SOURCE BIDDING

COBAC

• BIDDING THRU DIRECT INVITATION TO PRE-SELECTED
  SUPPLIERS

• HIGHLY SPECIALIZED ITEMS OR MAJOR PLANT COMPONENTS

PREPARATION APPROVAL OF INVITATION TO APPLY FOR
ELIGBILITY AND TO BID BID DOCUMENTS
ProcDiv, COBAC, End-user
PROCEEDS AS WITH USUAL BIDDING PROCESS
SELECTION OF PROSPECTIVE BIDDERS
COBAC, End-user
ISSUANCE OF INVITATION FOR BIDS BID DOCUMENTS
TO SELECTED BIDDERS
ProcDiv, End-user
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• DIRECT CONTRACTING

ProcDiv

• PRICE QUOTATION SECURED DIRECTLY FROM A SPECIFIC
  SUPPLIER

• PROPRIETARY ITEMS (PATENTED OR COPYWRITED) OR
  FROM EXCLUSIVE DISTRIBUTORS

• CRITICAL PLANT COMPONENTS

SUBMISSION OF QUOTATION CERTIFICATE OF
EXCLUSIVE DISTRIBUTORSHIP
PROCEEDS WITH USUAL PO/ CONTRACT PROCESSING
Supplier
SUBMISSION OF CERTIFICATE OF NO SUBSTITUTE
End-user
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• NEGOTIATED PROCUREMENT

COBAC

• 2 BID FAILURES

• PURCHASE FROM ANOTHER GOVT AGENCY

• EMERGENCY SITUATIONS

• TAKE-OVER OF CONTRACTS

• ADJACENT TO ON-GOING INFRA PROJECT

COBAC, End-user
IDENTIFICATION OF SUPPLIER
PROCEEDS WITH USUAL PO/ CONTRACT PROCESSING
SCHEDULING OF NEGOTIATION MEETING
ProcDIv
COBAC, ProcDiv, Supplier
NEGOTIATION MEETING
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ProcDiv

• REPEAT ORDER

• MADE WITHIN 6 MONTHS

• SAME PRICE

• WILL NOT RESULT IN SPLITTING OF CONTRACT

• NOT gt 25 OF QUANTITY OF ORIGINAL PURCHASE

PROCEEDS WITH USUAL PO/ CONTRACT PROCESSING
SUBMISSION OF UPDATED QUOTATION
Supplier
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ProcDiv

• PURCHASE THRU PS-DBM

• COMMONLY USED ITEMS IN GOVT AGENCIES AVAILABLE
  AT PS-DBM CATALOG

• PAYMENT MADE IN ADVANCE

VERIFICATION OF AVAILABILITY OF ITEMS
ProcDiv
PREPARATION APPROVAL OF AGENCY PROCUREMENT
REQUEST
ProcDiv
PREPARATION OF ADVANCE PAYMENT VOUCHER
ProcDiv
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PROCESSING OF ADVANCE PAYMENT VOUCHER
End-user, Others
REMITTANCE OF PAYMENT TO PS-DBM
ProcDiv
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FAP MODES
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• INTERNATIONAL COMPETITIVE BIDDING (ICB)

US 500,000 ABOVE
US 100,000 ABOVE

• INTERNATIONAL SHOPPING (IS)

gt US 100,000 TO 499,999
NOT APPLICABLE

• NATIONAL COMPETITIVE BIDDING (NCB)

gt US 50,000 TO 99,999
NOT APPLICABLE
UP TO US 50,000
UP TO US 100,000

• NATIONAL SHOPPING

LOAN AGREEMENT PROVISIONS
LOAN AGREEMENT PROVISIONS

• PURCHASE FROM INTERNATIONAL DONOR AGENCIES

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PREPARATION OF INVITATION FOR BIDS BID DOCUMENTS
Program/ End-user
PRE- PROCUREMENT CONFERENCE
COBAC, ProcDiv, End-user
APPROX 7-14 CD
REVIEW CONCURRENCE OF IFB BID DOCUMENTS,
PUBLICATION OF SPN AT INTERNATIONAL GAZETTES
FUNDING BANK
14 CD
2 Nationwide Newspapers
ADVERTISEMENT
DOH Intranet
ProcDiv
G-EPS/PS-DBM
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ISSUANCE OF BID DOCUMENTS
ProcDiv
BID PREPARATION
Bidders
PRE-BID CONFERENCE
COBAC, ProcDiv, End-user TWG
PREPARATION ISSUANCE OF BID BULLETINS
COBAC, ProcDiv
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COBAC, ProcDiv, End-user, TWG Observers
MAX 45 CD from the 1st day of Publication
MAX 45 CD from the 1st day of Publication
BID OPENING (INCL. ELIGIBILITY CHECK)
BID EVALUATION POSTQUALIFICATION
WITHIN 21 C D
TWG
COBAC, ProcDiv
WITHIN 5 C D
COBAC RESOLUTION
Funding Bank
WITHIN 14 CD
BANK CONCURRENCE
ProcDiv, Signatories, Others
APPROVAL ISSUANCE OF NOTICE OF AWARD
WITHIN 7 C D
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Within 28 CD from receipt of NOA
SUBMISSION OF PERFORMANCE SECURITY
Supplier
CONTRACT PREPARATION PROCESSING
WITHIN 10 C D
LSD
MAXIMUM 15 C D
APPROVAL OF CONTRACT
Signatories
ISSUANCE OF APPROVED CONTRACT FOR NOTARIZATION
WITHIN 1 CD
ProcDiv
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ISSUANCE OF CONTRACT NOTICE TO PROCEED TO
SUPPLIER
WITHIN 1 C D
ProcDiv
FORWARD SERVED CONTRACT TO MMD/ END-USER
WITHIN 1 C D
ProcDiv
ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF
DOCUMENTS FOR DELIVERY
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PREPARATION OF INVITATION FOR BIDS BID DOCUMENTS
Program/ End-user
14 C D
2 nationwide newspapers
ADVERTISEMENT
ProcDiv
DOH Intranet
G-EPS/PS-DBM
ISSUANCE OF BID DOCUMENTS
ProcDiv
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BID PREPARATION
Bidders
PRE-BID CONFERENCE
COBAC, ProcDiv, End-user TWG
PREPARATION ISSUANCE OF BID BULLETINS
COBAC, ProcDiv
30 CD from the 1st day of Publication to opening
of bids
30 CD from the 1st day of Publication to opening
of bids
ProcDiv, End-user
OPENING OF BIDS
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WITHIN 7 C D
EVALUATION OF BIDS
TWG
COBAC, ProcDiv
WITHIN 5 C D
COBAC RESOLUTION
FUNDING BANK
WITHIN 14 C D
BANK CONCURRENCE
ProcDiv, Signatories, Others
APPROVAL ISSUANCE OF NOTICE OF AWARD
WITHIN 7 C D
28 CD from receipt of NOA
28 CD from receipt of NOA
SUBMISSION OF PERFORMANCE SECURITY
Supplier
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CONTRACT PREPARATION PROCESSING
WITHIN 10 C D
LSD
MAXIMUM 15 C D
APPROVAL OF CONTRACT
Signatories
ISSUANCE OF APPROVED CONTRACT FOR NOTARIZATION
WITHIN 1 CD
ProcDiv
ISSUANCE OF CONTRACT NOTICE TO PROCEED TO
SUPPLIER
WITHIN 1 C D
ProcDiv
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FORWARD SERVED PO/CONTRACT TO MMD/ END-USER
WITHIN 1 C D
ProcDiv
ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF
DOCUMENTS FOR DELIVERY
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• NATIONAL COMPETITIVE BIDDING

• PROCESS SAME AS PUBLIC BIDDING EXCEPT OPEN TO
  FOREIGN BIDDERS

• PROVISION FOR DOMESTIC PREFERENCE

• BANK CONCURRENCE REQUIRED PRIOR TO AWARD

• NATIONAL SHOPPING

• PROCESS SAME AS LOCAL SHOPPING

• BANK CONCURRENCE REQUIRED PRIOR TO AWARD

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RECEIPT, STORAGE
DISTRIBUTION
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DELIVERY OF GOODS PER PO REQUIREMENTS WITH
COMPLETE DOCUMENTATION
Supplier
NOTICE TO COA OF DELIVERY
MMD
DOH Inspection Committee
3 WD
INSPECTION OF GOODS
SAMPLING OF GOODS NEEDING BFAD ANALYSIS
BFAD Inspector
TB DRUGS 10 W D OTHERS 15 WD
BFAD TEST ANALYSIS
BFAD
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PREPARATION OF ALLOCATION LIST FOR DELIVERED ITEMS
End-user
PREPARATION OF INVOICE RECEIPT AND BILL OF LADING
MMD
ISSUANCE OF ITEMS
MMD
SHIPPING OF GOODS PER ALLOCATION LIST
Forwarder
REQUISITION ISSUE SLIP (RIS)
FOR SUPPLIES
ACKNOWLEDGEMENT/INVOICE RECEIPT (AR/IR)
FOR EQUIPMENT
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Bill Of Lading
DELIVERY OF GOODS PER CONTRACT REQTS WITH
COMPLETE DOCUMENTATION
Commercial Invoice
Supplier
Packing List
Computation Of Customs Duties
PREPARATION/PROCESSING OF REQUEST FOR RELEASE OF
SHIPMENT FROM CUSTOMS
MMD
RELEASE OF SHIPMENT FROM CUSTOMS
DOH Broker
DELIVERY OF GOODS TO DOH WAREHOUSE
DOH Broker
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NOTICE TO COA OF DELIVERY
MMD
DOH Inspection Committee
INSPECTION OF GOODS
SAMPLING OF GOODS NEEDING BFAD ANALYSIS
BFAD Inspector
BFAD TEST ANALYSIS
BFAD
DISTRIBUTION PROCESS SAME AS GOODS FROM LOCAL
SUPPLIERS
End-user, MMD, Forwarder
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• EMERGENCY PURCHASES

• SAME PROCESS AS FOR LOCAL SUPPLIERS

• AD HOC INSPECTION COMMITTEE MAY BE DESIGNATED

• DONATIONS

• ITEMS HANDLED ACCORDINGLY WITH SOURCE (LOCAL OR
  FOREIGN)

• DOCUMENTS PERTINENT FOR FOREIGN DONATIONS TO BE
  COURSED THRU BIHC

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(No Transcript)