PROPOSALS

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Presentation

• PROPOSALS

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PRESENTED BY

• Sidra Kinza Malik
• Maryam Aftab
• Maryam Kalsoom
• Faryal Tahir
• Madiha Mehboob

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What is Proposal ?

• Used in a majority of industries from corporate
  America to academia, proposals come in many
  forms.
• There are informal and formal proposals, as well
  as solicited and unsolicited proposals.

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Body of Proposal

• Background (including literature survey)
• Description of proposal research (including
  method or approach)
• Description of relevant institutional resources
• List of references
• Personnel
• Budget

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Purpose of Proposal

• Your purpose in submitting a proposal is to have
  your plan for solving a problem accepted and, in
  many cases, funded.
• You frequently need to convince a funder or
  customer that you or your company has the best
  plan and is best qualified than others to solve a
  particular problem. To do this you must develop a
  clear understanding of the needs or intentions of
  the funder/customer.
• Begin by studying the RFP, the explicit and
  implicit specifications/expectations, and any
  other material you can gather to help you
  articulate the problem from the funder
  /customers point of view.

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Purpose of Proposal (Continued)

• Solicited Proposal
• A solicited letter is written when a former
  employer, professor or person you've had a
  business relationship is asked by you if they
  will write you a letter of reference sometime in
  the future.
• Unsolicited Proposal
• An unsolicited letter of reference is a letter of
  reference that tends to be seen as quite
  unbelievable. People arrive at a job with a
  letter in hand that they may have written
  themselves and it is such a glowing tribute to
  their work ethic and persistence in the face of
  insurmountable obstacles that you're unable to
  ascertain if you're not in the presence of the
  messiah.

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Purpose of Proposal (Continued)

• To sell property such as airplanes, machines,
  buildings.
• To construct parking structures, buildings,
  bridges, water systems, complete power plants,
  highways.
• To surveys water areas for possible oil fields.
• To plan and construct airport baggage conveyor
  system.
• To clean up the ground soul to military airports.
  

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Kinds of Proposal

• Research Proposal.
• Business Proposal.

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Research Proposal

• Prefatory parts
• Title
• Abstract
• Table of contents
• Introduction (including statement of problem,
  purpose of research, and significance of research)

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Business Proposal

• Prefatory parts
• Cover, with title
• Inside title page
• Table of contents
• Request for proposal letter (owners solicitation
  letter).
• Response to proposal letter (companys cover
  letter)
• Description of owners requirements
• Scope of services
• Description of facilities
• Working relationship

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PARTS OF PROPOSALS

• Title page
• Executive summary, abstract, synopsis
• Draft contract
• Table of contents
• Introduction

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• Background
• Procedures
• Equipment and facilities
• Personnel
• Budget
• Appendixes

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SHORT PROPOSALS

• Short proposals do not have as much detail. Here
  the emphasis is heavily on the qualification of
  the vendor.

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Following are the parts on which a proposal is
based upon

• Letter of transmittal
• Executive summary
• Body of proposal

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(No Transcript)
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LETTER OF TRANSMITTAL

• A transmittal is a letter or memo that simply
  send a letter with attached documents to the
  reader.

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EXECUTIVE SUMMARY

• This is meant to gain a quick overview.

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BODY OF PROPOSAL

• The body of the proposal follows the main
  sections of your request for proposal.
• it may include
• The project team
• Scope of services
• financial details etc.

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Long formal proposals

• Use figures are in millions or even billions of
  dollars.

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Examples

• Construction of dams
• Construction of motorway
• Construction of water pipe lines in a province

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Long formal proposals are followed by

• Request for proposal (RFP)
• Chronology of procedures for solicited major
  proposals
• Submitting proposal to the federal govt.

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1.Request for proposals (RFP)

• A govt. or a company may send an RFP to out side
  vendors
• It is open request

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Example

• Requester
• Department of defense (air planes, ships )
• Possible vendors
• vendors has to possess basic qualification or
  on occasion have produce products for govt. ,thus
  qualified, large vendors receive requests to
  submit bids for specific airplanes, submarines,
  warships and numerous other items used by the
  federal govt.

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2.Cronology of procedures for solicited major
proposals

• A complete chronology of entire process for a
  major proposal could go through eight steps.

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Steps

• Advertisement
• Response
• Submission of proposal
• Acceptation / rejection
• Shot listening
• Presentation
• selection of final proposal
• Assign project

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3. Govt. proposal

• While writing proposal to govt. we should keep in
  mind the following steps.
• the specific area
• The department of govt.
• Govt.
• Well written
• Researched

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Sample of proposal
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Writing style and appearance

• All the rules of writing including the seven Cs
• Many proposal are lost by the first look by the
  reader
• Reader appraises the proposal immediately in
  terms of

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• General appearance
• Neatness
• Specific appearance of
• Tables of contents
• List of figures
• Title page
• Maps
• Graphs
• Charts
• Consistency of style
• Title
• Completeness
• professionalism

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THANK YOU