Arizona Department of Education

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Arizona Department of Education

• MIS SAIS - Student Details
• Welcome to the SAIS
• Student Details Open
• Forum Meeting
• March 11, 2005 Tucson, AZ

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Agenda

• Introduction
• Welcome / SAIS Awards
• Topics
• SAIS Student Details Statistics
• Most Common Integrity Errors
• System Offline Uploads (end of month)
• FY 2006 SAIS Changes recent modifications
• SPED Verification 12/1/04 Count
• Special Education Paperwork Reduction Vendor Fair
  
• SPED Annual Data Collection Workshops
• SPED Reporting trivia question
• IDEA and NCLB documents
• B r e a k (tentative)
• Gifted Needs / Program
• ELL Assessments Integrity
• Tuitioned-Out / Private Schools
• Immigrant / Refugee
• Expanded April and May Forums
• News and Notes

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ADE / SAIS Appreciation Awards

• ADE/SAIS Appreciation Awards - Nominate
  exceptional work with SAIS Student Details by
  email to InsideSAIS_at_ade.az.gov
• The most recent award recipients
• Alma Garcia, Elfrida Elementary School
• Desiree Holloway, Chino Valley Unified School
  District

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SAIS Student Details - Statistics

• Here are some SAIS Student Details transaction
  level system statistics from FY 2004
• 36,866,809 individual transactions submitted
• 1,090,369 distinct students
• 90.7 of transactions were submitted successfully
• 9.3 of transactions submitted failed with
  validation failures

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Most Common Integrity Errors

• Note these are currently (FY 2005) the most
  common Integrity errors in SAIS Student Details
  as of 3/9/2005.
• 44103 Student may have only a partial absence
  on first day of membership.
• 44104 Absence amount exceeds FTE amount.
• 43203 Submitted readmission activity does not
  match the previous withdrawal activity code.
• 44001 Student should be withdrawn for excessive
  unexcused absence.

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System Offline end of month

• On January 31st and February 28th, our SAIS
  Student Details System was taken offline,
  disallowing uploads.
• Uploads were blocked for approximately 25 hours
  at eom in January and 30 hours eom in February.
• End of Month Processes
• Process improvement and Charter payments
• School Finances Student Detail Activity report

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FY06 SAISStudent Detail Changes

• Revised 3/3/05
• Student "Immigrant" Need Transaction Dates
  permitted to be outside the current Fiscal Year
  this request is undergoing clarification with the
  Academic Achievement division.
• The Free Lunch and Reduced Price Lunch needs will
  be replaced with an NCLB indicator.
• New rule to prevent graduated students from
  subsequently generating ADM funding.

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FY06 SAISStudent Detail Changes

• Revised 2/28/05
• New SPED code to track graduated students who are
  completing transition requirements is not needed
  in FY06.
• Arts Education will not be implemented as a new
  support program code in FY06.

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FY06 SAISStudent Detail Changes

• Note that this document is dynamic.
• Please check back with this document periodically
  for further updates.
• http//www.ade.az.gov/sais/SAISChangesforFY06.doc

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SPED 07 12/1/04 Federal Child Count Verification

• Required under IDEA Section 618
• Determines eligibility of Federal Part B IDEA
  entitlement dollars allocated to PEAs
• Students with disabilities receiving SPED
  services on December 1
• Unduplicated count

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SPED 07 12/1/04 Federal Child Count Verification

• Common Logon
• ESS Census Verification
• 12/1 data is extracted from SAIS
• SPED07 report
• Counts Verification
• Verification letter
• Requires signature

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SPED 07 12/1/04 Federal Child Count Verification

• Verification Letter
• Will no longer have original extract counts
• 12/01/04 verification due March 18, 2005
• Non-submission ineligibility to apply for
  FY2006 IDEA Basic Allocations

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SPED 07 12/1/04 Federal Child Count Verification

• For any further questions, please contact
• Peggy Staples
• ADE/ESS Data Management Specialist
• 602-364-4024
• pstaple_at_ade.az.gov

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Special Education Paperwork Reduction Vendor Fair

• To assist schools in acquiring or increasing
  knowledge and understanding of technology that
  has been developed to decrease the paperwork
  burden that faces special education personnel in
  Arizona schools
• March 28th and 29th 2005 in Phoenix at the Black
  Canyon Conference Center 9440 N. 25th Ave.
• Contact is Miriam Podrazik
• Phone [phone]
• Fax [phone]
• http//www.ade.az.gov/ess/cspd/savevendors.pdf

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SPED Annual Data Collection Workshops

• All LEAs that served special education students
  in FY 2005 are required to submit their Annual
  Special Education Data.
• Online Application available after April 1st
• Peggy Staples of ADE / ESS, along with the RTCs,
  will be conducting free workshops and training
  sessions on this application.

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SPED Annual Data Collection Workshops

• Morning sessions primarily for new users
• Complete walkthrough of application
• Approximately 3-4 hours in length
• Afternoon sessions for those familiar with the
  application
• Review of application and any new changes
• Approximately 1.5-2 hours in length
• Registration is required and is done online at
  http//www.ade.az.gov/onlineregistration/calendar/
  RenderCalendar.asp

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SPED Trivia

• Question If a student has both SLD and SLI,
  which do you report to SAIS?
• Answer Both!
• Always report all categories/participation (as
  long as the student is eligible for them, etc.).

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IDEA and NCLB FAQs

• The House Education and Workforce Committee has
  posted two documents, Frequently Asked Questions
  About the Individuals with Disabilities Education
  Act (IDEA) and Frequently Asked Questions About
  No Child Left Behind (NCLB).
• Both documents can be downloaded by going to the
  Committee's homepage at http//edworkforce.house.g
  ov/. 
• These are not official interpretations of the law
  as that responsibility still resides at the
  Department of Education.

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Break
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Gifted Needs / Program

• Gifted Needs
• 1. Quantitative (Math Giftedness)
• 2. Language Arts (Verbal) Giftedness
• 3. Non-Verbal Reasoning Giftedness
• NOND No Need
• Gifted Support Program
• 35. Gifted Program
• A gifted student is defined as any student who
  scores at or above the 97th percentile on
  national norms in any one of three areas
  verbal, nonverbal, or quantitative reasoning on
  any test from the State Board approved list, or
  any student who is participating in a gifted
  education program

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Gifted Needs / Program

• Report any students scoring gt97 with the
  related Need(s) above, whether they participate
  in a gifted program or not
• Report students that scored gt97 and are
  participating in a gifted program with the
  related above Need(s) AND with a Support Program
  of 35 Gifted Program
• Report students that did not receive gt97 but
  are participating in a gifted program with the
  NOND, AND a Support Program of 35 Gifted
  Program

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ELL Assessment - Integrity

• Assessments (current or previous fiscal year)
  required for ELL students in current fiscal year.
• FY 2005 vs. FY 2004 assessments
• FY 2005 3 assessments needed
• Arizona language Assessment
• Oral
• Reading
• Writing

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Tuitioned-Out Private Schools

• Beginning in FY 2006, the submission of student
  detail data will be required for students who are
  tuitioned-out to private schools
• DelRep vs. SAIS Online and SDDI
• Procedural changes in the manner and frequency of
  communication between public and private schools
  may be required

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Tuitioned-Out Private Schools

• Private schools will be entering their own
  calendars/tracks
• LEA's CAN submit these tuitioned-out kids through
  SDDI if your SMS allows
• ADE will need to set up dependencies of LEAs to
  the Private schools they tuition out to

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Immigrant / Refugee

• The link for Academic Achievement (AAD) contacts
  is http//www.ade.az.gov/asd/contacts/aad_special
  ists.asp
• Updates to this list are that Frank Migali is in
  charge of Refugee (currently lists Kathy Mooney)
• Collect the Refugee count via SAIS per
  requirements. But, a Form Builder application is
  available in addition to the SAIS requirement.
• Training being provided (per Frank Migali) to
  district staff in the near future to encourage
  them to input their Refugee data into SAIS.

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Immigrant / Refugee

• Refugee definition The Immigration and
  Nationality Act Sec. 101.8U.S.C.1101(42)
  defines a refugee as any person who is outside
  any country of such persons nationality or, in
  the case of a person having no nationality, is
  outside any country in which such person last
  habitually resided, and who is unable or
  unwilling to return to, and is unable or
  unwilling to avail himself or herself of the
  protection of, that country because of
  persecution or a well-founded fear of persecution
  on account of race, religion, nationality,
  membership in a particular social group, or
  political opinion.

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Immigrant / Refugee

• For the Immigrant Support Program, Immigrant is
  defined in NCLB Section 3301 of Title III as
• IMMIGRANT CHILDREN AND YOUTH The term immigrant
  children and youth means individuals who
• are aged 3 through 21
• were not born in any State and
• have not been attending one or more schools in
  any one or more States for more than 3 full
  academic years.

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Immigrant / Refugee

• Immigrant is collected in SAIS Student Details
  this year.
• EAS memo went out recently urging the compliance
  of entering Immigrant into SAIS.
• Clarification of count date vs. due date
• Immigrant / Refugee business rules
  http//www.ade.az.gov/sais/businessrules/SAISBusin
  essRules.doc

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Expanded SAIS Forums

• Upcoming SAIS SD Open Forums will be expanded to
  cover FY 06 requirements.
• April 8, 2005 Phoenix
• April 29, 2005 Flagstaff
• May 6, 2005 Tucson (tentative)
• It is recommended that all SAIS SMS Vendors be
  present at one of the expanded Forums. Note that
  there is no need to attend more than one of these
  sessions.
• Exact times TBD. Additional expanded Forums may
  be added if demand dictates. Specifics will be
  forthcoming in the next edition of Inside SAIS,
  in the emailed distribution list invites, and on
  the MIS Bulletin Board.

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News and Notes

• Requirements documents can be found at
  http//www.ade.az.gov/sais/saisdbdocs.asp
• April 1st F/R for Test Labels
• Other news and notes

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• Q A
• SAIS Student Details Group Session