NSLDS UPDATE

1

• NSLDS UPDATE
• Software Developers Conference
• Jim Yoder

2
Agenda

• Gainful Employment (GE)
• Lifetime Eligibility Used (LEU) changes
• Enrollment Reporting Future Enhancements

3
GAINFUL EMPLOYMENT
4
Gainful Employment

• NSLDS will calculate and display GE Debt Measures
  and Loan Medians for Disclosures based on data
  reported by schools in 2011
• Schools will receive notification of their GE
  Debt Measures and Loan Medians for Disclosures
  and the GE Backup Detail Reports (GEDRs) data to
  support the rates in the summer of 2012
• Pushed data distributed through the Student Aid
  Internet Gateway (SAIG) network

5
GE Rate Package

• Notification packages consist of
• Letters for each program
• Debt Measures Letters
• SAIG Message Class GELFLEOP
• Loan Medians for Disclosures Letters
• SAIG Message Class GEMDLTOP

6
GE Rate Package

• Notification packages consist of
• GEDR data file for each program
• Loan Medians for Disclosures file
• SAIG Message Class GEMDBFOP
• Repayment Rate file
• SAIG Message Class GEBFLEOP
• Debt to Earnings file
• SAIG Message Class GEBFLEOP

7
How to Receive the Data

• SAIG Enrollment Web site
• Schools sign-up to receive the GE Rate
  notification letters and backup data via SAIG to
  the TG Mailbox designated by the school
• Gainful Employment Notification Package
• The Main campus (OPE-ID ending in '00') must
  sign-up for this service prior to the rate
  release date to receive the full GE notification
  package.
• Coordinate this with the PDPA at the school

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GE Rate Package

• Schools who do not sign-up before the release
  date
• Will not receive pushed GE rate letters and GEDR
  data
• Can only request GEDR data from the NSLDS
  Professional Access Web site on an ad hoc basis
• GE rate letters can not be requested

9
How to Request the Data

• NSLDS Professional Access Web site
• Coordinate with PDPA at the school for online
  access
• Under the Report Tab, schools may request the
  backup data by program or calculation year
• The report is distributed to the SAIG TG Mailbox
  for the school code associated with the online
  FSA User ID making the request
• TG displays at the top of web page
• Same message classes as slide 6

10
GE Data and File Layouts

• Record layouts use same structure for the all
  backup files
• Files sent via SAIG message classes
• Calculation Type (position 21-21)
• 1 Repayment Rate (GEBFLEOP)
• 2 Debt to Earnings Ratio (GEBFLEOP)
• 3 Loan Medians (GEMDBFOP)
• Record Type -Identifies the type of record
• Position 32- 33

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GE Data and File Layouts

• Record types

Record Type Backup File Records
00 Header Record
05 Program Header Record
10 Program Student Record
15 Program GE Record
20 Program Loan Record
25 Program Loan Other GE Record
30 Program Loan Consolidation Loan Record
35 Program Loan Enrollment Record
40 Program Student Enrollment in Earnings Year Record
45 Program Student Deferment in Earnings Year Record
50 Program Student GE Attendance in Earnings Year Record
55 Program Loan Holders Record
99 Trailer Record
Always included in backup file detail
Included if applicable to calculation
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GE Data and File Layouts

• Follow the record layouts, by record type

Pos FR Pos TO Length Field Format Attribute Name Field Description
1 6 6 Character Institution Code (OPEID) The six-digit OPEID code used to identify the institution
7 8 2 Character Filler Filler
9 12 4 Character Debt Measure Year (DMYR) The Debt Measure Year is the current Federal fiscal year minus one (For Example, if the current fiscal year is 2011, the DMYR is 2010)
13 18 6 Character CIP Code Classification of Instructional Program (CIP) Code for the educational program for which the Debt Measures (or Loan Medians for Disclosures) were calculated
19 20 2 Character Credential Level Level of degree/certificate/credential for the GE Program Valid Values 01 - Undergraduate Certificate 02 - Associates Degree 03 - Bachelors Degree 04 - Post Baccalaureate Certificate 05 - Masters Degree 06 - Doctoral Degree 07 - First-Professional Degree
21 21 1 Character Calculation Type The type of calculation performed Valid Values 1 - Repayment Rate 2 - Debt to Earnings Ratio 3 - Loan Medians
22 30 9 Numeric Calculation Line Number Future Use
31 31 1 Character Line Revision Indicator Future Use
32 33 2 Character Record Type Indicator used to identify the Program Header Field will be populated with 05
34 50 17 Character Filler Filler
51 170 120 Character Program Name Name of the program designated by the CIP Code. The National Center for Education Statistics assigns the names to CIP Codes
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GE Resources

• Electronic Announcement (EA) and GEDR File
  Layouts
• EA will announce availability of rates
• GEDR File layouts posted on IFAP 05/21/2012
• Gainful Employment Operations Manual
• Originally posted on IFAP 05/11/2012, updated on
  05/23/2012
• Provides detailed information on Debt Measures
  and calculations, including backup data

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GE Resources

• Electronic Announcement (EA)
• EA 33 explains how to enroll on
  fsawebenroll.ed.gov for GE notification package
  http//ifap.ed.gov/eannouncements/032112GEEA33.htm
  l
• Webinar 7 GE How to Read your GE Backup Detail
  Report, May 16, 2012

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GE Future Enhancements

• Mass corrections and deactivations
• Online or SAIG batch submissions
• Spreadsheet uploads and SAIG submissions to use
  same date formats
• CCYYMMDD
• Upload Spreadsheet increased from 50 records to
  250
• New reports to help reconcile data on NSLDS to
  schools reporting of GE data

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GE Future Enhancements

• NSLDS GE User Guide 2012
• Reduced the number of data elements to report
• Will be updated as enhancements to the GE Process
  occur
• Additional Webinar and communications as the
  enhancements roll out

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Lifetime Eligibility Used (LEU)
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Lifetime Eligibility Used (LEU)

• Currently COD sends NSLDS LEU for 1st time Pell
  recipients from award year 2008-2009 and forward
• Law changed to reduce students eligibility from
  18 to 12 semesters
• Reduced LEU from 900 to 600
• For all Pell Grant recipients

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LEU Enhancements- COD to NSLDS

• July 2012, COD will send NSLDS a one time catch
  up file for students, from award year 1973-1974
  and forward, who received Pell
• NSLDS will load the one time LEU
• After one time catch up file, subsequent changes
  will be sent to NSLDS by COD

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LEU Reminder- NSLDS

• NSLDS currently uses the LEU throughout
• Stores in the database
• Displays on websites
• NSLDS Professional Access, Grant Page
• NSLDS Student Access, Grant section
• Sends out on Transfer Student Monitoring/Financial
  Aid History Processes and Batch File Layouts

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LEU Enhancements NSLDS to CPS

• Starting July 2012, For Award Year 2012-2013,
  changes include
• Addition of a new Pell Lifetime Limit Flag in
  prescreening match between NSLDS and CPS
• E Limit met or Exceeds (gt 600)
• C Close to Limit (between 501 and 599)
• H High warning (between 450 and 500
• N No Problem

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LEU Enhancements NSLDS to CPS

• Starting July 2012, For Award Year 2012-2013, CPS
  changes include
• SAR C Flag set if the Pell Lifetime Limit Flag is
  E or C
• SAR comments generated for the Pell Lifetime
  Limit Flags to help with resolution

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LEU Enhancements NSLDS to CPS

• Starting July 2012, For Award Year 2012-2013,
  changes include
• Addition of new postscreening reason codes
  between NSLDS and CPS
• 20 Pell eligible and met or exceeded Pell LEU
  limit (greater than or equal to 600)
• 21 No longer met or exceeded Pell LEU limit
• 22 Pell eligible and close to Pell LEU limit
  (between 501 and 599)
• 23 No longer close to Pell LEU limit

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LEU Enhancements NSLDS to CPS

• Starting with Award Year 2013-2014
• Continue Pell Lifetime Limit Flag prescreening
  match
• Continue with Pell LEU Limits for postscreening
  reason codes
• Addition of LEU percent data element passed from
  NSLDS to CPS for inclusion on ISIR and SAR

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ENROLLMENT REPORTING FUTURE ENHANCEMENTS
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Enrollment Reporting

• Dear Colleague Letter (DCL) published
• New File Formats

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Enrollment Reporting

• DCL GEN-12-06
• Available on IFAP, dated March 30, 2012
• Important reminder to schools about their
  Enrollment Reporting responsibilities
• Informs schools of certain modifications and
  enhancements to NSLDS Enrollment Reporting Process

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Enrollment Reporting

• New File Formats
• File Layouts are available on IFAP, as of
  4/6/2012
• http//www.ifap.ed.gov/ifap/byNSLDSType.jsp?typeN
  SLDS Record Layouts
• Can start using as of July 2012
• Sign-up instructions forthcoming
• Transition to one of the new layouts must occur
  no later than March 31, 2013

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Enrollment Reporting

• New File Formats
• NSLDS Enrollment Reporting User Guide will be
  updated
• EDs SSCR for Windows software becomes obsolete
  after March 31, 2013
• No longer supported for NSLDS Enrollment
  Reporting

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Enrollment Reporting

• New File Formats
• New XML Enrollment Reporting schema for SAIG
  batch file submittal
• New Comma Separate Value (CSV) file format for
  SAIG batch file submittal
• Enhanced the existing fixed-width file for SAIG
  batch file submittal
• New Notification File Layout
• New Excel file template for upload to the NSLDS
  Professional Access Web site

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Enrollment Reporting

• New XML file format Enrollment Reporting for SAIG
  batch file submittal
• Message Class files used to transmit the data
• EFRXMLOP Enrollment File Roster - XML
• EFSXMLIN Enrollment File Submittal- XML

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Enrollment Reporting

• New CSV file format Enrollment Reporting for SAIG
  batch file submittal
• Message Class files used to transmit the data
• EFRCDEOP Enrollment File Roster - Comma
  Delimited
• EFSCDEIN Enrollment File Submittal- Comma
  Delimited

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Enrollment Reporting

• Enhanced fixed-width file format Enrollment
  Reporting for SAIG batch file submittal
• Message Class files used to transmit the data
• EFRFLEOP Enrollment File Roster - Fixed Length
• EFSFLEIN Enrollment File Submittal- Fixed Length
  

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Enrollment Reporting

• Enrollment Notification File for organizations to
  service loans
• Guaranty Agencies
• Technical Update GA-2012-03
• Lenders and Lender Servicers
• Technical Update LLS-2012-03
• Schools that report Perkins Loans
• Technical Update PK-2012-01
• New weekly message class file sent over SAIG
• EFNOTFOP Enrollment Notification

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Enrollment Reporting

• New Excel file template for upload to the NSLDS
  Professional Access Web site
• Excel spreadsheet template add records and upload
  while logged into the NSLDS Web site
• Spreadsheet and location information announced at
  a later date

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QUESTIONS