Bulletin 4148.0

1
Bulletin 4148.0

• Guidance and Resources

2
BUL-4148.0

• Format
• Provides a table of contents
• Organizes School Site Council (SSC), Compensatory
  Education Advisory Committee (CEAC) and English
  Learner Advisory Committee (ELAC) into nine areas
• Function
• Composition
• Election Regulations
• Officers
• Bylaws
• Rules of Order and Records
• Notice Procedures
• Agenda Procedures
• Administrative Responsibility

3
BUL-4148Function

• Function sections have minimal changes from
  BUL-1231.
• ELAC is aligned to the Categorical Program
  Monitoring (CPM) conducted by the California
  Department of Education

4
BUL-4148Composition

• Provides clear definitions for parents, legal
  guardians and community members
• Requires documentation for parentsPupil
  Accounting Report (PAR)
• ELAC documentation is the EL Advisory Council
  Meeting Eligibility Roster
• Legal Guardians must have a current court order
  demonstrating control over the educational rights
  of the child.

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BUL-4148Composition

• Community members must live or work within the
  school boundaries
• Community members living within the school
  boundaries must provide evidence including
• CA Drivers License or CA Identification Card
• Property tax receipt or
• Rent payment receipt or
• Utility payment receipt

6
BUL-4148Composition

• Community members working within the school
  boundaries must provide evidence including
• Signed affidavit from employer or
• Pay stub, including the business address
• Self-employed community members working within
  the school boundaries must provide evidence
  including
• Property tax receipt for business or
• Rent payment receipt for business or
• Utility payment receipt for business

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BUL-4148Election Regulations

• Schools must provide ten day notice for elections
  and five day notice for orientations
• Orientations must occur for all stakeholder
  groups
• Schools must publicize the election in a visible
  and accessible area and
• Provide written notice
• Post in community newspaper
• Notification must be sent to all parents in
  writing with a signed tear-off indicating an
  intent to participate
• Each school must have at least 21 parents to
  conduct an election
• Principals are responsible for staff, student and
  parent elections and should jointly supervise all
  elections.
• Elections of various stakeholder groups that
  represent employees of the district should be
  conducted by their respective bargaining units
  through their elected representatives
• Principals may count ballots in any election

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BUL-4148Officers

• No changes from BUL-1231

9
BUL-4148Bylaws

• While not required by law, it is good practice
  for a council/committee to adopt bylaws to guide
  its actions
• Bylaws clarify matters such as terms of members,
  election procedures, officers, etc.
• Bylaws shall be dated and signed by all of the
  council/committee officers and submitted to the
  LD Superintendent or designee
• Bylaws are effective upon approval by LD
  Superintendent or designee

10
BUL-4148Rules of Order and Records

• Strongly recommends that all council/committee
  meetings are conducted for a minimum of 60
  minutes
• Requires eight meeting per year, in addition to
  the Orientation and Election
• Councils/committees approve minutes which become
  the official record of the council or committee
  actions and deliberations
• Schools must maintain records of Advisory
  Committee recommendations to the SSC
• Schools must maintain records of SSC review of
  recommendations and actions taken
• All documentation must be kept at the school site
  for five years, in a secure location and made
  available for review during District, State and
  Federal reviews

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BUL-4148Notice Procedures

• All Councils/Committees fall under the Greene Act
• Meeting notices must specify the time, date and
  location of the meeting and the agenda
• Schools must post agendas at least 72 hours
  before meetings
• Schools must post agendas at least 24 hours
  before emergency meetings
• Agendas must be posted in a visible and
  accessible location

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BUL-4148Agenda Procedures

• Council/committee cannot act on any item not
  described on the agenda, unless by unanimous vote
  it finds a need for action unknown when the
  agenda was posted
• The public may address the council/committee on
  any items under the jurisdiction of the
  council/committee
• Agendas must include an opportunity for public
  comments to allow discussion on any item within
  the subject matter of the council
• Councils/committees should determine the length
  of time afforded to members of the public.
• The length of time should be reasonable (2 to 3
  minutes)

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BUL-4148Administrative Responsibilities

• Principals have a responsibility to inform all
  stakeholder groups of the function and purpose of
  the SSC and the provisions of the bulletin
• Councils/committees operate under the LAUSD
  Operating Norms for Advisory Committees and
  School Site Councils and include criteria for the
  conduct of members participating in meetings
• The principal has the responsibility for the
  proper functioning of the council/committees
• Principal may not veto decisions made by the SSC
• Schools must make all possible efforts to provide
  interpretation services and translation of
  written materials
• No voting by proxy
• Council/committee meetings should be arranged at
  a time convenient for all members. It is
  recommended that the meeting times do not
  conflict with instructional times.
• School council/advisory committee meetings are
  public meetings discussing District policy
  matters. Therefore, staff, council/commitee
  members, or members of the public have a right to
  make audio recordings of the meetings.
• Any materials provided to councils/committees
  should be made available to any members of the
  public who request the materials

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BUL-4148Administrative Responsibilities

• School must retain documentation for five years
  including
• Orientation, Election and Meeting announcements
• Verification of parent and community
  documentation
• Agendas
• Sign-Ins
• Minutes
• Motion Forms
• Advisory Committee Recommendation Forms and
• School Site Council Decision Forms

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BUL-4148Resources

• Bulletin contains samples of all required
  documentation, including
• Orientation, Election and Meeting announcements
• Verification of parent and community
  documentation
• LAUSD Operating Norms for Advisory Committees and
  School Site Councils
• Agendas
• Sign-Ins
• Minutes
• Motion Forms
• Advisory Committee Recommendation Forms and
• School Site Council Decision Forms
• Also contains minute correction forms and sample
  speaker lists