Breakout Session Results

1
Breakout Session Results

• Tuesday, June 22
• Blue Team

2
Committee Chair/ Leadership Responsibilities

• Tuesday, June 22
• Session 1 Blue Team
• Reporter Steve Iden

3
Committee Chair/ Leadership Responsibilities

• Identify Gaps in Current process
• Political approaches.
• Solution co chairs acceptance in industry
  that committee not run by political agenda
• Term limits specific.
• Solution succession planning no exclusion from
  serving again
• Limited attendance/difficulties attending every
  meeting makes for difficulty to fill leadership
  positions.
• Solution rotating leadership to fill gap
• Budget planning

4
Committee Chair/ Leadership Responsibilities

• Identify Gaps in Current process
• Change of leadership in middle of process
• Solution ensure continuity with Chair/Vice
  Chair/Secretary
• Need flexibility in process
• SAE provide structure in the process in
  succession planning
• Solid support from management long term budget
  support
• Solution add to staff report

5
Committee Chair/ Leadership Responsibilities

• Identify Gaps in Current process
• Find way to provide management business case to
  attend SAE meetings
• Chairman forum /sharing of info/best
  practices/building business case
• Preference for User Member in Chair role
• Solution reiterate participation as individual

6
Ballot Process

• Tuesday, June 22
• Session 1 Blue Team

7
Ballot Process

• Roadblocks Identified
• Not being able to resolve a comment or
  disapproval
• An entity who does not participate decides to
  later comment, halting the process.
• Set criteria to be a voting member
• Trying to meeting voting percentage.
• Perhaps include a report that shows balloting
  percentage. This may help clear roster.
• If they dont participate, they loose voting
  privileges.

8
Ballot Process

• The process is not descriptive when it comes to
  approval with comments.
• Ability to extract text from ballot comments.
• Balloting (for comment) document to other
  committees.
• Confusion in direction for comment only ballot
• Ability to retain archived info to use for future
  revisions.
• Supporting documentation from those who have
  retired. Can use SAE disclaimers.

9
Ballot Process

1. Some people are trying to match the formatting
   and holding up the process-they are spending too
   much time on formatting issues.
2. Some comments do not apply to spec.
3. Confusion between editorial or technical. Who
   makes that decision? Does the sponsor resolve?
4. Definitions of I or T comments on each ballots.

10
Volunteerism

• Tuesday, June 22
• Session 1 Blue Team

11
Volunteerism

• Recruiting

• Protect company interest
• To learn competitors business
• To get large program updates
• To identify and bring in key technical people
• To track new requirements
• Committee leadership direct contact
• Bi-yearly review of active members (both
  suppliers OEMs
• Gap identification
• SAE help needed

12
Volunteerism

• Recruiting
• Defined standard business case that can be used
  to convince companies to send company experts
  need SAE help
• Invite team to participate in what will become a
  regulation
• Referrals from other members cold calls do not
  work well
• Notify local companies of pending SAE meetings in
  their area
• Committee leadership direct contact
• Identify gaps in supplier base or OEM base

13
Volunteerism

• Recruiting
• Tours
• Wave meeting fee for specific attendees
• Provide company specific reports
• Provide business case
• Mentor new members
• Targeted to committees
• Communication/ADs
• Utilize Aerospace Council Reps
• Tools for committee chairmen on the web
• Technical presentations at meetings to attract
  attendees and detailed agendas/tours

14
Volunteerism

• Retaining
• Recognition and awards
• Interesting locations
• WiFi/Breaks
• Define business to convince companies to send
  engineers
• Locate meetings close to OEMs
• Volunteer action items, specific objectives
• Hot box to newest member they must return

15
Volunteerism

• Retaining
• Detailed agendas
• Agenda item for recruiting by chair

16
Volunteerism

• Rewarding
• Awards/Certificates
• Expand awards program-specific to committees
• Outstanding yearly
• Every two years AE-8 event (AEISC)
• SAE support for managers
• Recognition highlighted in minutes
• Submittal to SAE for member standards award
• SAE support letters to manager/individual to
  participate

17
Employer Return on Investment (ROI)

• Tuesday, June 22
• Session 2 Blue Team

18
Employer Return on Investment (ROI)

• Why is ROI important/what does it do for you?
• To justify to management why we should be
  involved/active on committees.
• Benefits company
• To stay in business
• Allows continued participation

19
Employer Return on Investment (ROI)

• Why is ROI important/what does it do for you?
• The company likes to use industry standards
  rather than company standards.
• It costs less to use industry standards.
• Justifies investment (RD) in specs
• To keep bean counters busy
• Accountability issue
• Its not all about money, its about safety.

20
Employer Return on Investment (ROI)

• What would provide you with ROI?
• Testimonials from others with experiences that
  document cost savings
• Newsletter, website, ROI info page
• Verify that changes made to documents have
  benefited industry somehow
• Website allows folks to post upload info and
  feedback
• People with experience in the stories and users
  post may this.
• Use survey to get feedback
• Can group into topics/categories and list active
  specifications with usage and statistics.

21
Employer Return on Investment (ROI)

• What would provide you with ROI?
• Promotion of standards documents
• Asking what is needed from experts.
• Make everyone aware that there are existing
  standards.
• Companies dont know what standards already
  exist.
• Need to market SAE our standards.
• Catalog the documents.
• Google deicing facilities and the first thing
  that should show up is our standards
• Improve investment of time
• Time spent in standards activities
• How to be more productive, improve workload,
  fixing roadblocks

22
Employer Return on Investment (ROI)

• What would provide you with ROI?
• Link to QA
• Comparing costs of creating, maintaining,
  purchasing standards between company internal
  standards and industry standards.
• Would need this from companies
• Business/contracts won as a direct result of
  being on a standards committee
• Networking testimonial
• Committee participation helped company obtain
  contract

23
Emerging Technologies

• Tuesday, June 22
• Session 2 Blue Team

24
Emerging Technologies

• Replacement of oil/derived products
• The current paradigm for Standards (and other
  documents) is a paper handout-tech data is moving
  to interactive electronic multimedia entities
  textvideophotosanimation, etc.
• Environmental considerations (new stds)
• CAD replacement for Hydraulic Metal seals

25
Emerging Technologies

• Energy optimized aircraft (EOA) on-demand
  systems
• More Electric A/C hybrid electric actvation,
  pumps/compressors

26
Minutes, Agendas Meeting Schedules

• Tuesday, June 22
• Session 2 Blue Team

27
Minutes, Agendas Meeting Schedules

• Minutes/Ideas
• Post Minutes as write/protect
• Post presentations ASAP to website
• Change unconfirmed Minutes to Confirmed on
  website needs to be consistent and noted in
  process
• Speaker at meeting to provide write-up prior to
  meeting to Chair
• Hyperlink Agenda and presentations example is
  AMS-F

28
Minutes, Agendas Meeting Schedules

• Agendas
• Promote detailed Agendas helps in approval and
  attendance
• Work on getting Agendas out earlier
• Meeting Schedules
• Last minutes changes cause problems