Information Management Policy Discussion

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Information Management Policy Discussion

• Paul Hill, MIT
• Rodney Petersen, EDUCAUSE

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Information Management

• The systematic, imaginative, and responsible
  management of information so that
• the creation and use of information contributes
  strategically to the organization's goals
• groups and individuals have efficient access to
  and make effective use of the information they
  need to do their work and to develop themselves.
• Information management is the management of
  organizational processes and systems that
  acquire, create, organize, distribute, and use
  information.
• Professor Chun Wei Choo
• University of Toronto
• choo.fis.utoronto.ca/

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Policy Statements

• The objective of this policy is to achieve
  efficient and effective information management to
  support program and service delivery foster
  informed decision making facilitate
  accountability, transparency, and collaboration
  and preserve and ensure access to information and
  records for the benefit of present and future
  generations.
• Treasury Board of Canada
• This policy statement sets in place the
  overarching principles and policies to which the
  Department will adhere in managing its
  information resources by
• Defining a structure to ensure adequate and
  appropriate records are maintained and
• Promoting and developing best practice in Records
  Management by encouraging the use of structured
  maintenance, retention and disposal systems.
• Northern Ireland Government Department for
  Employment and Learning

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What is Information Management?

• Informal Survey of Policies Legal Issues
  Working Group of the Security Task Force
• Data Retention
• Records Retention Schedule
• e-Discovery
• Data Classification
• Tools for Encryption

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University of Kansas

• Has announced an ambitious plan to develop and
  carry out a series of steps that will improve our
  handling and securing of private information, our
  management of university records, and the
  preservation of KUs institutional memory for
  todays decision-makers and tomorrows scholars.
• This endeavor will unfold over a period of years
  rather than months. Training, education, outreach
  and consulting will be early priorities. A
  comprehensive program of information asset
  management, digital archiving and preservation
  will take longer as we build on many programs and
  services already in place at KU.
• The KU Information Management plan includes
• Identification of University information assets
• Classification of those information assets to
  determine management requirements
• Development of resources and tools including
  meaningful policies, procedures, standards, and
  technology tools and
• Education, training and practical guidelines

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E-Records Seminar

• Security 2008 May 4-6, 2008, Arlington,
  Virginia
• Policy 2008 May 7-8, 2008, Arlington, Virginia
• Post-/Pre-Conference Seminar May 6th, 130-500
  p.m.
• Title Developing an Effective Electronic
  Records Program
• Records retention schedules
• Records destruction practices
• e-Discovery considerations
• Sample policies and resources
• Seminar Leader
• Michael D. Sermersheim Associate Vice President
  and Deputy General Counsel Emeritus The
  University of Akron

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Discussion Questions

1. What initiatives have you developed to explore
   issues related to Information Resources
   Management?
2. Who are the stakeholders that you are engaging to
   manage Information Resources?
3. What can we (CSG, EDUCAUSE, etc.) do collectively
   to improve the state of practice in this area?