5 Best Practices Information Governance Consultants Must Know

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5 Best Practices Information Governance
Consultants Must Know

• Contoural Inc

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• Due to data privacy laws such as General Data
  Protection Regulation (GDPR) and Consumer Privacy
  Act (CPA), it has become highly important to
  monitor and watch Information Governance policies
  and procedures, so that there are no violations
  to data privacy regulations. This article
  discusses 5 best practices every Information
  Governance Consultant must know to remain
  compliant with the regulations.

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Create a cross-functional team

• Effective Information governance policies must
  take all stakeholders onboard, and it should
  incorporate the needs of all involved teams. The
  jurisdiction of IG policies does not remain
  restricted to legal and IT teams, rather extends
  to HR, compliance, risk management, and various
  other business units. Information Governance
  consultants must engage all groups in planning
  phases so that their concerns are heard and
  addressed. Other teams can help in identification
  of data risks, metrics, and also in devising an
  effective strategy for ensuring Legal Governance,
  Compliance, and Risk critical for any IG program.

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Maintain Data Inventory and Data Audit

• Maintaining a data inventory and conducting
  comprehensive data audit is the first step
  towards devising effective IG policy. It is
  important to assess the strengths and weaknesses
  of an organization before building an IG
  framework. Effective IG policies and procedures
  include creating backup tapes, data archives, and
  keeping assets such as technologies and software.
  IG consultants must also pay special focus on
  data mapping to remain compliant with data
  privacy regulations such as GDPR and CPA.

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Assess Data Retention Requirements

• Good Information Governance Consultants should
  assess the legal and regulatory requirements for
  data retention. In some industries, there is a
  defined time limit for storing certain data
  types. However, the state or other regulatory
  bodies dictate the requirements for other data
  such as human resources information. In order to
  incorporate changes across the system, you must
  first understand the system yourself. In case
  there is no longer need of data, it is for the
  best to delete that data so that you dont have
  to manage it and take the hassle to protect it
  from potentially negative outcomes in litigation.

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Data mapping and enforcement of retention policies

• Before devising a plan, it is recommended that an
  Information Governance Consultant must first
  prioritize critical areas to be addressed first.
  You can figure out these areas during the stage
  of data auditing and legal obligation assessment.
  Since the success or failure of a data governance
  system relies on the availability of data, it is
  advised to get rid of that data set which you
  have never used and which you will never require
  in the future. This will allow you to cut data
  management cost as you will have to deal with
  lesser data. In case you have accumulated a pile
  of never-used backup tapes, you must consider
  developing and implementing a defensible deletion
  policy.

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Employee Training

• As a successful information governance
  consultant, it is your responsibility to take
  care of employee training. Although your
  organizations IG policies and procedures
  defining is mainly a subject of committee of
  stakeholders, the employees are responsible for
  implementing the defined plan. For effective
  employee training, it is important to equip them
  with cross-functional knowledge of the business
  so that they understand the critical nature of
  data management and information governance. Once
  they understand the policies, they can follow
  them without any trouble. Giving them access and
  training to the right technology will enable them
  to perform their duties efficiently. Emloyees
  must have a clear idea about the reason behind
  the program so that they remain motivated to do
  the job on their own.

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Contoural Inc

• At Contoural Inc. our team of technicians has the
  knowledge and expertise to devise and implement
  information governance system which complies with
  the regulatory policies. Our Information
  Governance Consultants are here to assist you if
  you feel stuck or lost at any stage. To get a
  quote, or to talk to our representative get in
  touch with us today.

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THANK YOU