The BIG Picture: Current and Future

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The BIG Picture Current and Future

• Amy Day
• Manager, Resident and Fellow Affairs
• Office of Graduate Medical Education

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• Current Business Process RFS
• Future Business Process Egme/EValue

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Resident and Clinical Fellow Database (RFS)
Overview

• Maintains housestaff demographic and rotation
  data for appointment and Medicare cost report
  purposes
• Created many years ago
• OLPPS platform
• Never been a perfect fit
• Programs responsible for data entry
• Usually done early in appointment process (before
  OLPPS entry)

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Egme/EValue Overview

• Replace RFS
• Maintaining housestaff demographic and rotation
  data for appointment and Medicare cost report
  purposes
• Duty hours, evaluations, competencies,
  portfolios, scheduling, etc.
• Currently customizing for UCSF needs

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It will make your life easierheres how!
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Single Entry of Rotation Schedules

• Schedules entered one of two ways
• EValue
• Amion (interface will pull schedule into EValue)
• Schedules will be used by program, OGME, Medical
  Center Reimbursement, etc.
• Manually creating five different versions of the
  same schedule

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Rotation Schedule Attestation Process

• OGME duty hour/rotation schedule website will be
  gone
• Rotation schedule attestation for Medicare
  reimbursement will be done electronically
• Monthly paper reports

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Paperwork Tracking

• Checklist will be generated in Egme at time of
  data entry based on type of appointment for each
  trainee
• OGME will check off paperwork as approved
• Excel spreadsheets from Amy

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Provider IDs

• Provider IDs will be pulled from MSO and
  displayed in management system
• Big, long reports that cant be sorted
• Waiting for Amy to send provider IDs

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Reporting Capabilities

• Programs can run reports on their data and
  trainees
• For example
• Program enrollment
• Licensing
• Addresses
• Provider IDs
• Paperwork
• Anything you want!
• Calling OGME for a report
• Individual program databases

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Benefits Enrollment, Tracking, Recharges

• Benefits page or tab
• Coordinator will enter all necessary insurance
  information
• Health insurance choice
• Dependents
• Etc.
• HR will confirm enrollment
• Fund/DPA for monthly recharges will be entered by
  the coordinator
• Monthly paper reports

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And finally

• A system that works!
• An usual exception has occurred
• It just wont let me do anything!
• I cant print RDOCs!
• Invalid function
• Not authorized
• It kicked me out and wont let me
• back in!
• Stop working and try again tomorrow

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When in doubt, remember

• Anything is better than RFS!!!

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What does all of this mean for 2008 appointments?
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2008 Appointments

• No RFS CROSS YOUR FINGERS
• Disclaimer might have to do duplicate entry
• Paperwork not changing much
• Merge document option like last year
• Checklist in Egme
• Rolling deadlines to be determined
• Amys getting help!
• Flexibility and patience are key!
• And of coursethe treasure chest!