Title: Texas 4-H Recordkeeping
1Texas 4-H Recordkeeping
2What is a Record Book?
- A recordbook consists of information that a 4-H
member gathers over the course of a 4-H year that
documents his/her goals, knowledge and skills
gained, leadership experiences, awards earned,
and service in his/her community. Those
experiences are recorded into forms, narratives,
and story written by the 4-H member. The
information is printed, bound in a cover, and is
typically submitted for evaluation.
3NEW ONLINE SYSTEM!4H Reportswww.4hreports.comR
ecord Book Linkhttp//texas4-h.tamu.edu/youth_re
cordbooksAVAILABLE NOW!
4Overview of Changes
- Three levels of record books Junior,
Intermediate, Senior - Age appropriate forms will be progressive in
nature (build on one another) - Simplified reports for Juniors Intermediates
- Senior reports similar to previous reports with
some minor edits - All members should be using new, updated forms as
of 2011-2012 4-H year
5Overview of Changes
- Forms may be completed through online entry
system (www.4hreports.com) or may be downloaded
from the Texas 4-H website - Recordbooks will still be printed and turned in
(hardcopy) to be judged - Reference to recordbook objectives in report no
longer required - Photo captions no longer required
- Resume for seniors no longer required
- College/Career Exploration page added for seniors
- New score sheet to provide better feedback!
62012-13 Categories
- Beef
- Citizenship Civic Education
- Clothing and Textiles
- Communication Expressive Arts
- Consumer Education - FCS topics
- Dairy
- Entomology
- Family Life
- Food Nutrition
- Gardening Horticulture
- Goat
- Health - includes healthy lifestyles
- Horse
- Housing Home Environment
- Leadership
- Natural Resources
- Personal Development
- Photography
- Plant Soil Science
- Companion Animal
- Poultry
- Public Speaking
- Rabbit
- Recreation
- Safety
- Science, Engineering, Technology
- Sheep
- Shooting Sports
- Swine
- Veterinary Science
- Wildlife Fisheries
7JUNIOR Recordbook (4-H Age 8-10 yrs old)
- Focus on 1 main project for current 4-H
year Other project areas, if any, can be included
in Diary, Story, and Photos. - Check Sheet -
Personal Information Page - Junior Report Form
- Up to 3 pages of photos - Prior years report
forms (not judged) - Additional Photo Pages (for
those entering photography category only up to 6
pages maximum) -Judging Turn in required
documents with current year information only
using NEW forms followed by report forms (old
forms) from last years recordbook (if
available) Judging will be focused on 1 main
project in current year only
8Junior Report Form
- Junior Report Form includes
- 4-H Goals (Main Project, Current Year Only)
- Complete at start of 4-H Year or start of project
- Diary of 4-H Events (All Projects, Current Year
Only)- includes project work/activities,
leadership, community service - Complete as activities happen throughout the year
- My 4-H Story (All Projects, All Years)
Awards/Community Service/Leadership (All
Projects, Current Year Only) - small text blocks to address questions/statements
. Use complete sentencesyou are telling a
story! - Complete at end of 4-H year or completion of
project
9INTERMEDIATE Recordbook (4-H Age 11-13 yrs old)
- Focus on 1 main project for current 4-H year
- Other project areas, if any, can be included in
Personal Journal, Summary of Activities and
Story/Photos - Required documents
- Personal Information Page
- Intermediate Report Form
- 4-H Story Photo Portfolio
- Additional Photo Pages (for those entering
photography category only up to 6 pages maximum) - Judging
- Turn in required documents with current year
information only using NEW forms followed by
report forms (old forms) from last years
recordbook - Judging will be focused on 1 main project and
other project work/activities for up to 2 years
10Intermediate Report Form
- Intermediate Report Form includes
- 4-H Project Learning Goals (Main Project, Current
Year) - Complete at start of 4-H Year or start of project
- Personal Journal (All Projects, Current
Previous Year) - includes project
work/activities, leadership, community service,
and non-4-H activities - Complete as activities happen throughout the year
- Summary of Accomplishments (All Projects, Current
Previous Year) - Community Service, Leadership, Project Summary
(All Projects, Current Year Only) - Complete at end of 4-H year or completion of
project
11SENIOR Recordbook (4-H Age 14-19 yrs old)
- Similar to previous years reports with minor
edits - Focus on up to 4 projects
- Seniors are encouraged to set project goals at
start of 4-H and adopt a record keeping system
that meets their needs - Required documents
- Personal Information Page
- Senior Report Form (Sections I VII)
- 4-H Story Photo Portfolio
- Additional Photo Pages (for those entering
photography category only up to 6 pages maximum) - Judging
- Turn in required documents with current year
information only using NEW forms followed by
report forms (old forms) from last years
recordbook - Judging will be based on up to 4 projects for up
to 4 years
12Senior Report Form
- Senior Report Form includes (current year info
only) - Sec I 4-H Project Experiences What is your
project? How did it change or grow? What have you
done? What have you learned? (Combined first two
sections of old report form) - Sec II 4-H Leadership Experiences chart format
- Sec III 4-H Community Service chart format
- Sec IV Other 4-H Projects
- Section V 4-H Recognition Awards - chart
format - Section VI Non 4-H Activities
- Section VII College/Career Exploration chart
format
13Transitioning Between Age Divisions Judging
- Each year a member will add their new report
forms and other required documents on top of old
report forms. - For Judging
- All Ages Updated Personal Information page will
be completed every year - Juniors Only current year report forms will be
judged - Intermediates - 2 most current years report forms
will be judged - Seniors 4 most current years report forms will
be judged - Intermediates Seniors New Story Photo
Portfolio will be completed every year
14Story Photos
- Juniors
- Story is part of report form
- Include up to 3 pages of photos behind report
form - Intermediates Seniors
- Story Photo Portfolio separate document from
report forms - Up to 10 pages of text and photos (captions no
longer required on photos)
15Junior Story
- For juniors, the story is included within the
form itself and members should not add any
additional pages for their stories beyond the
space that is provided. The story should focus on
information for the current 4-H year however, it
may also include information from prior years.
The junior story is broken down into six
individual sections that include - Family Information
- Why you joined 4-H
- Club or Project Activities
- Favorite Parts of 4-H
- Areas for Future Expansion or Future Goals
- Other Information
16Junior Photos
- Up to 3 pages (single-sided) of photos.
- Photos should depict 4-H project work and
activities with focus on the current year, but
may also include previous years photos. - Photo captions allowed, but not required.
- Photos should reflect growth, development and
involvement throughout the 4-H career. - Use photos of members doing things, learning and
teaching others, and especially of the member
having FUN in 4-H. - Show the main project, other projects,
leadership, community service and other 4-H
related pictures. - Non 4-H related photos are discouraged.
17Int./Sr. Story Photos
- Title My 4-H ______ (Recordbook Category)
Story and Photo Portfolio. - Example My 4-H Horse Story and Photo
Portfolio. - Focus on information for the current 4-H year
however, it may also include information from
prior years. - At least three pages of double-spaced type and
use a minimum of a 10-point or equivalent size
font for the text. - Minimum equivalent of three pages of photos.
- Story and photos may be combined.
- The remaining four pages are up to the member,
which can include additional text, photos or left
out completely. - No more than 10 pages No requirement to use all
10 pages.
18SeniorSection I 4-H Project Experiences
- (3 page maximum) asks What is your project? How
did your project change or grow? What have you
done and what have you learned? This section
includes the current years information for four
main projects. - Include such things as, but not limited to
workshops, contests, tours, research, computer
learning programs, study of written material,
interviews, etc. - Learning experiences Where 4-H member has been a
participant and not a teacher or instructor. - Code each experience by using L for local
and/or club, C for county, D for district,
S for state, N for national and an I for
international.
19Meat Goats 2009-2010 2009-2010 2008-2009 2008-2009 2007-2008 2006-2007
Items Raised/Maintained 4 Mutton Goats _at_ 2600 Maintained 15 nannies and 5 replacement nanny kids 15 Nannies _at_ 750 3 Mutton Goats _at_ 2200 5 Mutton Goats _at_ 750 4 Mutton Goats _at_ 475
Feed Bought 240 350 200 200 225 170
Hours Spent 420 175 125 380 490 325
Goats Sold 4 Goats Sold 480 30 Kids Sold _at_ 2805 33 Kids Sold _at_ 2475 3 Goats Sold 300 5 Goats Sold 570 4 Goats Sold 450
Profit / Loss -2360 Loss 2455 Gain 1525 Gain -2100 Loss -405 Loss -195 Loss
2009-2010- Reported to club show winning
Attended sales for prospect goats Did
internet research on goat related diseases
Talked to a state goat specialist Toured
Producers Livestock Auction 2008-2009- Reported
how I did at local shows Attended sales for
prospect show goats 2007-2008- Visited vet,
breeders, and shearer 2006-2007- Reported to
club show winnings
20Meat Goats Local- 5
County- 1 District- 1 State- 8
National-6
Year Activity What I Learned Objective Hours Level
2009- Wall School Show- Keep Good Posture While Showing 2 7 hrs. L
2010 Tom Green County Show- Showing In The Championship Drive Is Awesome 2 7 hrs. C
San Angelo Show- Position Goat Correctly In Class 2,1 4 hrs. S
Houston Show- Let Goat Relax While Judge Isnt Looking 2,1 11 hrs. S
Worked Goat Herd- How To Give Shots In The Muscle 1,2,3 5 hrs. L
Star Of Texas Fair Rodeo- Keep Goats Covers On Them To Keep Them Warm And Prevent Weight Loss 2,1 9 hrs. S
Internet Research- How To Prevent Urinary Calculi 1,3,5 2 hrs. N
Internet Research- How Sore Mouth Affects Baby Goats 1,3,5 2 hrs. N
Toured Producers Livestock Sale Barn- How The Goats Are Handled In A Large Sale Production 1,3 4 hrs. N
Talked With Goat Specialist- How To Flush Nannies Before Breeding 1,4 1 hrs. D
21Section II 4-H Leadership Experiences
- (2 page maximum)
- The 4-H member should be able to demonstrate
leadership in three different areas - Promotion
- Volunteer
- Elected/Appointed
- Promotion Leadership should explain, How have
you told someone about 4-H? - (t-shirt, newspaper photo, radio, parade float,
etc.) - Volunteer leadership should explain, How and
what did I do to lead or teach others in 4-H?
(pledges, demonstration, organize workshop, etc.) - Elected/appointed leadership explains, What did
you do to help? - (committee, club officer, council member, etc.)
22Section III 4-H Community Service
- (2 page maximum)
- How do you know if what you have been doing is
community service? Ask yourself What did I do
to help other people because of 4-H? - There are three codes that reflect involvement in
community service - Y Yourself this was a community service
project that you did all by yourself with no help
from other 4-H members or club. -
- P Provided Primary Leadership you were the
organizer, you made all the arrangements, and
recruited other 4-H members to help you. -
- M Member of a Group when another 4-H
member called asking for help, you were there as
a worker and helper.
23Section IV Other 4-H Projects
- (1/2 page maximum)
- Lets the member briefly tell about other 4-H
projects. - These may be projects that lasted 1 or 2 years.
- Dont list any project(s) that are already listed
in Section I. - Clothing Textiles Local- 0 County-3
District-4 State- 2 National- 0 - 2009-2010 Attended 2 clothing textiles project
meetings - Participated in 2 clothing textiles judging
contests D-1, S-2 - 2007-2008 Attended 3 clothing textiles project
meetings - Participated in 2 clothing textiles judging
contests C-1, D-1 - 2006-2007 Attended 3 clothing textiles project
meetings - Participated in 2 clothing textiles judging
contests C-1, D-2 - 2005-2006 Attended 4 clothing textiles project
meetings - Participated in 2 clothing textiles judging
contests C-1, D-4
24Section V 4-H Recognition Awards
- (1/2 page maximum)
- List the awards that made the member proud,
starting with the current year. - Emphasize recognition received during the past
year however, the member can include information
for any year.
25Section VI Non 4-H Activities
- (1 page maximum)
- This section allows the member to show off
school, church, Boy Scouts, Girl Scouts, or other
youth organization activities, leadership,
community service, and awards and recognition. - This section will also include all Clover Kids
activities (no Clover Kids involvement should be
reported in prior sections).
Church Local- 4 County- 3 District-
0 State- 1 National- 0 Level
Lifetime member St. Ambrose Catholic Church
C High
School Youth Group Member (2years)
L Freshman Representative for Youth
Group L Lifetime attendee
of CCD religion classes
C Junior High Youth Group-(3 years)
L Served Thanksgiving Meal to Senior
Citizens (3 years)
C Waited tables and worked in game booths at
St. Ambrose Church Festival (6 years)
S Altar server at church (4 years)
C
26Section VII College Career Exploration
- List activities that have helped the member learn
more about careers or the necessary education to
enter a career of interest. - Examples of these activities include interviews,
tours, job shadowing, research, mentoring, work
experience, skill development, course work, etc.
27Judging of Recordbooks
- Rubric/chart format to allow judges to check a
box that best describes their assessment of each
section of the book - Still allows space for written comments (next to
each section and on back of scoresheet) - Member should be able to tell what areas need
improvement based on check marks and comments
28(No Transcript)
29What are the judges looking for?
- Recordbooks will be judged primarily on content.
Emphasis will be placed on the quality of the
members experiences, activities, leadership,
service, and accomplishments. When readers look
at a recordbook, they take into account the
details in relation to how long the member has
been in 4-H. -
- Dont forget to take pictures throughout the
year of 4-H projects and activities. Waiting
until the last minute and having to pose or
create false photos is not recommended.
30Training for Families/Members
- Basic Instructions and Instruction Guide can be
found at 4hreports.com - Short instructional videos also available at
4hreports.com (more will continually be added,
check back often) - Frequently Asked Questions page also available
and will continue to grow with QA - JUMP INmost of the forms are self explanatory!
31Questions?