Texas 4-H Recordkeeping - PowerPoint PPT Presentation

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Texas 4-H Recordkeeping

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Title: Texas 4-H Recordkeeping


1
Texas 4-H Recordkeeping
2
What is a Record Book?
  • A recordbook consists of information that a 4-H
    member gathers over the course of a 4-H year that
    documents his/her goals, knowledge and skills
    gained, leadership experiences, awards earned,
    and service in his/her community. Those
    experiences are recorded into forms, narratives,
    and story written by the 4-H member. The
    information is printed, bound in a cover, and is
    typically submitted for evaluation.

3
NEW ONLINE SYSTEM!4H Reportswww.4hreports.comR
ecord Book Linkhttp//texas4-h.tamu.edu/youth_re
cordbooksAVAILABLE NOW!
4
Overview of Changes
  • Three levels of record books Junior,
    Intermediate, Senior
  • Age appropriate forms will be progressive in
    nature (build on one another)
  • Simplified reports for Juniors Intermediates
  • Senior reports similar to previous reports with
    some minor edits
  • All members should be using new, updated forms as
    of 2011-2012 4-H year

5
Overview of Changes
  • Forms may be completed through online entry
    system (www.4hreports.com) or may be downloaded
    from the Texas 4-H website
  • Recordbooks will still be printed and turned in
    (hardcopy) to be judged
  • Reference to recordbook objectives in report no
    longer required
  • Photo captions no longer required
  • Resume for seniors no longer required
  • College/Career Exploration page added for seniors
  • New score sheet to provide better feedback!

6
2012-13 Categories
  • Beef
  • Citizenship Civic Education
  • Clothing and Textiles
  • Communication Expressive Arts
  • Consumer Education - FCS topics
  • Dairy
  • Entomology
  • Family Life
  • Food Nutrition
  • Gardening Horticulture
  • Goat
  • Health - includes healthy lifestyles
  • Horse
  • Housing Home Environment
  • Leadership
  • Natural Resources
  • Personal Development
  • Photography
  • Plant Soil Science
  • Companion Animal
  • Poultry
  • Public Speaking
  • Rabbit
  • Recreation
  • Safety
  • Science, Engineering, Technology
  • Sheep
  • Shooting Sports
  • Swine
  • Veterinary Science
  • Wildlife Fisheries

7
JUNIOR Recordbook (4-H Age 8-10 yrs old)
- Focus on 1 main project for current 4-H
year Other project areas, if any, can be included
in Diary, Story, and Photos. - Check Sheet -
Personal Information Page - Junior Report Form
- Up to 3 pages of photos - Prior years report
forms (not judged) - Additional Photo Pages (for
those entering photography category only up to 6
pages maximum) -Judging Turn in required
documents with current year information only
using NEW forms followed by report forms (old
forms) from last years recordbook (if
available) Judging will be focused on 1 main
project in current year only
8
Junior Report Form
  • Junior Report Form includes
  • 4-H Goals (Main Project, Current Year Only)
  • Complete at start of 4-H Year or start of project
  • Diary of 4-H Events (All Projects, Current Year
    Only)- includes project work/activities,
    leadership, community service
  • Complete as activities happen throughout the year
  • My 4-H Story (All Projects, All Years)
    Awards/Community Service/Leadership (All
    Projects, Current Year Only)
  • small text blocks to address questions/statements
    . Use complete sentencesyou are telling a
    story!
  • Complete at end of 4-H year or completion of
    project

9
INTERMEDIATE Recordbook (4-H Age 11-13 yrs old)
  • Focus on 1 main project for current 4-H year
  • Other project areas, if any, can be included in
    Personal Journal, Summary of Activities and
    Story/Photos
  • Required documents
  • Personal Information Page
  • Intermediate Report Form
  • 4-H Story Photo Portfolio
  • Additional Photo Pages (for those entering
    photography category only up to 6 pages maximum)
  • Judging
  • Turn in required documents with current year
    information only using NEW forms followed by
    report forms (old forms) from last years
    recordbook
  • Judging will be focused on 1 main project and
    other project work/activities for up to 2 years

10
Intermediate Report Form
  • Intermediate Report Form includes
  • 4-H Project Learning Goals (Main Project, Current
    Year)
  • Complete at start of 4-H Year or start of project
  • Personal Journal (All Projects, Current
    Previous Year) - includes project
    work/activities, leadership, community service,
    and non-4-H activities
  • Complete as activities happen throughout the year
  • Summary of Accomplishments (All Projects, Current
    Previous Year)
  • Community Service, Leadership, Project Summary
    (All Projects, Current Year Only)
  • Complete at end of 4-H year or completion of
    project

11
SENIOR Recordbook (4-H Age 14-19 yrs old)
  • Similar to previous years reports with minor
    edits
  • Focus on up to 4 projects
  • Seniors are encouraged to set project goals at
    start of 4-H and adopt a record keeping system
    that meets their needs
  • Required documents
  • Personal Information Page
  • Senior Report Form (Sections I VII)
  • 4-H Story Photo Portfolio
  • Additional Photo Pages (for those entering
    photography category only up to 6 pages maximum)
  • Judging
  • Turn in required documents with current year
    information only using NEW forms followed by
    report forms (old forms) from last years
    recordbook
  • Judging will be based on up to 4 projects for up
    to 4 years

12
Senior Report Form
  • Senior Report Form includes (current year info
    only)
  • Sec I 4-H Project Experiences What is your
    project? How did it change or grow? What have you
    done? What have you learned? (Combined first two
    sections of old report form)
  • Sec II 4-H Leadership Experiences chart format
  • Sec III 4-H Community Service chart format
  • Sec IV Other 4-H Projects
  • Section V 4-H Recognition Awards - chart
    format
  • Section VI Non 4-H Activities
  • Section VII College/Career Exploration chart
    format

13
Transitioning Between Age Divisions Judging
  • Each year a member will add their new report
    forms and other required documents on top of old
    report forms.
  • For Judging
  • All Ages Updated Personal Information page will
    be completed every year
  • Juniors Only current year report forms will be
    judged
  • Intermediates - 2 most current years report forms
    will be judged
  • Seniors 4 most current years report forms will
    be judged
  • Intermediates Seniors New Story Photo
    Portfolio will be completed every year

14
Story Photos
  • Juniors
  • Story is part of report form
  • Include up to 3 pages of photos behind report
    form
  • Intermediates Seniors
  • Story Photo Portfolio separate document from
    report forms
  • Up to 10 pages of text and photos (captions no
    longer required on photos)

15
Junior Story
  • For juniors, the story is included within the
    form itself and members should not add any
    additional pages for their stories beyond the
    space that is provided. The story should focus on
    information for the current 4-H year however, it
    may also include information from prior years.
    The junior story is broken down into six
    individual sections that include
  • Family Information
  • Why you joined 4-H
  • Club or Project Activities
  • Favorite Parts of 4-H
  • Areas for Future Expansion or Future Goals
  • Other Information

16
Junior Photos
  • Up to 3 pages (single-sided) of photos.
  • Photos should depict 4-H project work and
    activities with focus on the current year, but
    may also include previous years photos.
  • Photo captions allowed, but not required.
  • Photos should reflect growth, development and
    involvement throughout the 4-H career.
  • Use photos of members doing things, learning and
    teaching others, and especially of the member
    having FUN in 4-H.
  • Show the main project, other projects,
    leadership, community service and other 4-H
    related pictures.
  • Non 4-H related photos are discouraged.

17
Int./Sr. Story Photos
  • Title My 4-H ______ (Recordbook Category)
    Story and Photo Portfolio.
  • Example My 4-H Horse Story and Photo
    Portfolio.
  • Focus on information for the current 4-H year
    however, it may also include information from
    prior years.
  • At least three pages of double-spaced type and
    use a minimum of a 10-point or equivalent size
    font for the text.
  • Minimum equivalent of three pages of photos.
  • Story and photos may be combined.
  • The remaining four pages are up to the member,
    which can include additional text, photos or left
    out completely.
  • No more than 10 pages No requirement to use all
    10 pages.

18
SeniorSection I 4-H Project Experiences
  • (3 page maximum) asks What is your project? How
    did your project change or grow? What have you
    done and what have you learned? This section
    includes the current years information for four
    main projects.
  • Include such things as, but not limited to
    workshops, contests, tours, research, computer
    learning programs, study of written material,
    interviews, etc.
  • Learning experiences Where 4-H member has been a
    participant and not a teacher or instructor.
  • Code each experience by using L for local
    and/or club, C for county, D for district,
    S for state, N for national and an I for
    international.

19
Meat Goats 2009-2010 2009-2010 2008-2009 2008-2009 2007-2008 2006-2007
Items Raised/Maintained 4 Mutton Goats _at_ 2600 Maintained 15 nannies and 5 replacement nanny kids 15 Nannies _at_ 750 3 Mutton Goats _at_ 2200 5 Mutton Goats _at_ 750 4 Mutton Goats _at_ 475
Feed Bought 240 350 200 200 225 170
Hours Spent 420 175 125 380 490 325
Goats Sold 4 Goats Sold 480 30 Kids Sold _at_ 2805 33 Kids Sold _at_ 2475 3 Goats Sold 300 5 Goats Sold 570 4 Goats Sold 450
Profit / Loss -2360 Loss 2455 Gain 1525 Gain -2100 Loss -405 Loss -195 Loss
2009-2010- Reported to club show winning
Attended sales for prospect goats Did
internet research on goat related diseases
Talked to a state goat specialist Toured
Producers Livestock Auction 2008-2009- Reported
how I did at local shows Attended sales for
prospect show goats 2007-2008- Visited vet,
breeders, and shearer 2006-2007- Reported to
club show winnings
20
Meat Goats Local- 5
County- 1 District- 1 State- 8
National-6
Year Activity What I Learned Objective Hours Level
2009- Wall School Show- Keep Good Posture While Showing 2 7 hrs. L
2010 Tom Green County Show- Showing In The Championship Drive Is Awesome 2 7 hrs. C
San Angelo Show- Position Goat Correctly In Class 2,1 4 hrs. S
Houston Show- Let Goat Relax While Judge Isnt Looking 2,1 11 hrs. S
Worked Goat Herd- How To Give Shots In The Muscle 1,2,3 5 hrs. L
Star Of Texas Fair Rodeo- Keep Goats Covers On Them To Keep Them Warm And Prevent Weight Loss 2,1 9 hrs. S
Internet Research- How To Prevent Urinary Calculi 1,3,5 2 hrs. N
Internet Research- How Sore Mouth Affects Baby Goats 1,3,5 2 hrs. N
Toured Producers Livestock Sale Barn- How The Goats Are Handled In A Large Sale Production 1,3 4 hrs. N
Talked With Goat Specialist- How To Flush Nannies Before Breeding 1,4 1 hrs. D
21
Section II 4-H Leadership Experiences
  • (2 page maximum)
  • The 4-H member should be able to demonstrate
    leadership in three different areas
  • Promotion
  • Volunteer
  • Elected/Appointed
  • Promotion Leadership should explain, How have
    you told someone about 4-H?
  • (t-shirt, newspaper photo, radio, parade float,
    etc.)
  • Volunteer leadership should explain, How and
    what did I do to lead or teach others in 4-H?
    (pledges, demonstration, organize workshop, etc.)
  • Elected/appointed leadership explains, What did
    you do to help?
  • (committee, club officer, council member, etc.)

22
Section III 4-H Community Service
  • (2 page maximum)
  • How do you know if what you have been doing is
    community service? Ask yourself What did I do
    to help other people because of 4-H?
  • There are three codes that reflect involvement in
    community service
  • Y Yourself this was a community service
    project that you did all by yourself with no help
    from other 4-H members or club.
  • P Provided Primary Leadership you were the
    organizer, you made all the arrangements, and
    recruited other 4-H members to help you.
  • M Member of a Group when another 4-H
    member called asking for help, you were there as
    a worker and helper.

23
Section IV Other 4-H Projects
  • (1/2 page maximum)
  • Lets the member briefly tell about other 4-H
    projects.
  • These may be projects that lasted 1 or 2 years.
  • Dont list any project(s) that are already listed
    in Section I.
  • Clothing Textiles Local- 0 County-3
    District-4 State- 2 National- 0
  • 2009-2010 Attended 2 clothing textiles project
    meetings
  • Participated in 2 clothing textiles judging
    contests D-1, S-2
  • 2007-2008 Attended 3 clothing textiles project
    meetings
  • Participated in 2 clothing textiles judging
    contests C-1, D-1
  • 2006-2007 Attended 3 clothing textiles project
    meetings
  • Participated in 2 clothing textiles judging
    contests C-1, D-2
  • 2005-2006 Attended 4 clothing textiles project
    meetings
  • Participated in 2 clothing textiles judging
    contests C-1, D-4

24
Section V 4-H Recognition Awards
  • (1/2 page maximum)
  • List the awards that made the member proud,
    starting with the current year.
  • Emphasize recognition received during the past
    year however, the member can include information
    for any year.

25
Section VI Non 4-H Activities
  • (1 page maximum)
  • This section allows the member to show off
    school, church, Boy Scouts, Girl Scouts, or other
    youth organization activities, leadership,
    community service, and awards and recognition.
  • This section will also include all Clover Kids
    activities (no Clover Kids involvement should be
    reported in prior sections).

Church Local- 4 County- 3 District-
0 State- 1 National- 0 Level
Lifetime member St. Ambrose Catholic Church
C High
School Youth Group Member (2years)
L Freshman Representative for Youth
Group L Lifetime attendee
of CCD religion classes
C Junior High Youth Group-(3 years)
L Served Thanksgiving Meal to Senior
Citizens (3 years)
C Waited tables and worked in game booths at
St. Ambrose Church Festival (6 years)
S Altar server at church (4 years)
C
26
Section VII College Career Exploration
  • List activities that have helped the member learn
    more about careers or the necessary education to
    enter a career of interest.
  • Examples of these activities include interviews,
    tours, job shadowing, research, mentoring, work
    experience, skill development, course work, etc.

27
Judging of Recordbooks
  • Rubric/chart format to allow judges to check a
    box that best describes their assessment of each
    section of the book
  • Still allows space for written comments (next to
    each section and on back of scoresheet)
  • Member should be able to tell what areas need
    improvement based on check marks and comments

28
(No Transcript)
29
What are the judges looking for?
  • Recordbooks will be judged primarily on content.
    Emphasis will be placed on the quality of the
    members experiences, activities, leadership,
    service, and accomplishments. When readers look
    at a recordbook, they take into account the
    details in relation to how long the member has
    been in 4-H.
  • Dont forget to take pictures throughout the
    year of 4-H projects and activities. Waiting
    until the last minute and having to pose or
    create false photos is not recommended.

30
Training for Families/Members
  • Basic Instructions and Instruction Guide can be
    found at 4hreports.com
  • Short instructional videos also available at
    4hreports.com (more will continually be added,
    check back often)
  • Frequently Asked Questions page also available
    and will continue to grow with QA
  • JUMP INmost of the forms are self explanatory!

31
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