VBA Style Guide - PowerPoint Presentation Template

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Digits-2-Digits
2
Welcome and Introduction

• Describe the D2D Initiative
• Explain the onboard process to use D2D services
• Orient usage of the following DRAFT D2D
  informational materials posted on the VAi2
  website
• D2D Executive Summary
• D2D Data Transfer Agreement (DTA)
• D2D Interface Control Document (ICD)
• Web Service Definition Language (WSDL)
  Specification
• Document Schemas
• Sequence Diagrams

3
Digits 2 Digits
System to System Paperless Claims Submission
Accredited Partner
VA
Alleviate the Claims and Intake Process
4
Claims Management Systems

• A large percentage of Veterans claims are
  submitted and managed by VSOs, State and County
  Veteran Departments
• Many of these VA business partners have claims
  management systems built by third-party vendors
  that perform the following
• Capture, process, store, and manage VA and Non VA
  forms
• Track and manage the large volume of Veterans
  claims

5
The D2D Transformation Eliminate Paper and
Reduce Cost and Time
Current Paper Model

Accredited Partner
VA

Future Digital Model
Accredited Partner
VA
6
The D2D Vision

• D2D will be a generalized data delivery service
  (like FedEx) that will enable ANY VA accredited
  partner to submit digital data captured in ANY VA
  Form together with associated attachments
  directly from an authorized partner system to a
  VA system.

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VA ProductsMultiple entry channels tailored for
each audience type

• Processes medium to large claim volumes
• Has a CMS system
• Process VA and NON VA Veteran claims
• Manage and report on their customers

Accredited Partner
D2D
SEP
SEP

• Small claim volumes
• Submit one at a time
• No CMS system

Accredited Partner
SEP
SEP
SEP
eBenefits \ VDC
eBenefits \ VDC
eBenefits \ VDC
Veteran

• Individual claims

8
D2D Architecture
Accredited Partner
VA Gateway
VBMS
VA Middleware
9
D2D Technical Highlights

• D2D schema inherits the National Information
  Exchange Model (NIEM) core schema to satisfy VA
  reuse policies for standard compliance and
  reusability
• Simple Object Access Protocol (SOAP) web services
  is the communications mechanism to operate
  between the Accredited Partner system and the
  VLER Gateway
• VLER Gateway is currently operational for other
  VA products (i.e., Disability Benefit
  Questionnaires (DBQs))
• Web Services to integrate to VBMS to ingest D2D
  data and attachments
• Work to do
• Build the D2D Orchestration service to manage the
  receipt, ingestion, and confirmation of form data
  and attachments received from Accredited Partners
• Modify the Accredited Partner claim management
  systems to send form data and attachments to the
  D2D Orchestration service via the VLER Gateway

10
Digital Signature Device Design Option Based on
Retail Store model

• STEPSWhen Accredited Partner selects the Send
  to VA button the following occurs
• The form data is packaged and sent through D2D
• The form and signature is converted to a PDF and
  sent as an attachment through D2D
• The Attachment is uploaded to the Veterans
  efolder

STEP 1

1. Accredited Partner fills in 526 EZ with Veteran
2. Veteran and Accredited Partner sign on Device
3. Accredited Partner saves Form and Signature

VBMS System
1
2
Veterans Signature
4
Signature block Veterans Signature
3
Send to VA
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Onboard process
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Onboard Accredited Partners

• Accredited partners will onboard and connect to
  the VA VLER Gateway to submit claims and
  attachments
• The Onboarding process includes the following
  activities
• Security setup such as firewall configuration and
  access
• Testing server to server connectivity
• End-to-end testing
• Education and training in the D2D service
• Agreements and certifications - ensure MOU and
  DTA are executed prior to onboarding

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Onboard Process

1. Exchange Digital Certificates
2. Add Accredited Partner IP address to VA Firewall
3. Test connectivity
4. Conduct End-to-End Testing

Accredited Partner
VA
Accredited Partner IP Address
4
3
1
2
SSL Certificates
VA Firewall
VA Gateway
VBMS and CORP
Orchestration
12
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Accredited Partner Deployment Lead (APDL)

• One Accredited Partner Deployment Lead (APDL)
  appointed per organization
• The APDL appointed by the Accredited Partner will
  be VAs primary point of contact (POC) for all
  subsidiaries of that organization during the
  development, implementation, and operations of
  D2D
• Key Responsibilities
• Serve as claims management system(s) subject
  matter expert (SME) for the organization
• Serve as a D2D champion
• Serve as primary POC for D2D Operations Group
• Evaluate Accredited Partner site readiness
• Collect and submit feedback to D2D Operations
  Group to help improve the D2D service
• Serve as an onsite resource during deployment
• Liaise with D2D Operations Group to understand
  system issues, new releases, and planned
  milestones and communicates to site
• Understand and communicate D2D technical changes
  to end users and claims management systems
  vendors
• Share lessons learned among the Accredited
  Partner community

15
Open Issues and Discussion
Issue Description
VA Form Signature Capture Consider a signature device at each Accredited Partner location to capture Veterans signature required for VA Forms
Power of Attorney (POA) How to synchronize sending Forms 21-22 and 526
Evidence Documentation Partitioning How to capture the pertinent sections of evidence that are associated with a claim request
526 Form Submission Peaks What is the monthly submission cycle?


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DRAFT Informational Materials
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DRAFT D2D Informational Materials

• The following draft materials are located on the
  VAi2 website under the D2D Initiative header
• D2D Executive Summary provides a descriptive
  overview of the D2D Initiative, as well as the
  business and system requirements for the VA
  information technology teams to build out the
  technical components that will transmit data to
  the respective VA systems
• D2D Data Transfer Agreement (DTA) specifies the
  technical and security requirements of the
  interconnection and is required to authorize a
  claims management system to interface with D2D.
  Also plan to require a Memorandum of
  Understanding (MOU) that captures the business
  relationship guidelines for D2D
• D2D Interface Control Document (ICD) describes
  the software interface between external
  Accredited Partner claims management systems and
  the internal D2D Electronic VA Form Ingestion
  service. It describes the operations (or
  transaction types), data transfers, and
  communication methods of the service interface
  supported by the D2D Electronic Form Ingestion
  application. It includes the following
• Sequencing Diagrams illustrates  the D2D
  process flow for sending, receiving, and
  processing electronic submissions  of VA Forms
  and attachments
• Web Service Definition Language (WSDL)
  Specification describe the operations exposed
  by the D2D web service