What is a Letter? - PowerPoint PPT Presentation

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What is a Letter?

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What is a Letter? A letter is a form of written communication between two persons or two parties on a particular topic, matter, issue, incident, etc. – PowerPoint PPT presentation

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Title: What is a Letter?


1
LETTER WRITING
  • What is a Letter?
  • A letter is a form of written
    communication between two persons or two parties
    on a particular topic, matter, issue, incident,
    etc. It serves the purpose of documentation as
    well.

2
  • 2.Types of Letter-
  • Broadly speaking, there are two types of letters,
    namely Informal letters and Formal letters.
  • (a) Informal Letters These letters are written
    to friends, relatives, members of the family, and
    close

3
  • acquaintances.
  • (b) Formal Letters Such letters include official
    letters, Business letters, Letters of
    Application, Letters to the Editor, etc.
  • 3. Format of a Letter
  • Every letter consists of the following parts

4
  • (a) Writers address it is placed at the top
    right of the page.
  • (b) Date It is placed below the writers
    address.
  • (c) Salutation It varies depending on the nature
    of relationship between the addressor (the
    writer).

5
  • It starts from the left margin of page.
  • (d) Body of the letter The content matter of the
    letter may be divided into paragraphs according
    to the number of ideas expressed.

6
  • (e) The complimentary close or the subscription
    Here, leave must be taken in a courteous manner,
    it is written at the bottom right of page.
  • The complimentary close must match the salutation.

7
  • (f) Writers signature and name The writer must
    sign his name below the complimentary close
    followed by his name in full.
  • Note In a Formal letter, the name,
    designation and address of the addressee must
    come before the salutation beginning from the
    left margin of the page.

8
Letter Writing
9
Heading
,
Greeting
Body
,
Closing
Signature
10
How do I write a friendly letter?
Presentation by DIPAK PARIKH
11
We write friendly letters to people we know well.
We might write a friendly letter to our parents,
grandparents, or our friends.
12
(No Transcript)
13
Friendly letters have five Parts
  • The Heading
  •  The Salutation (greeting)
  •  The Body 
  • The Closing
  • The Signature

14
The Heading
  • The heading can include your address and the
    date.  In casual, friendly letters your address
    is not necessary.

111,Gokulesh Apt., Ajwa road,Surat January 5, 2012
15
The Salutation (greeting)
  • Dear_________.  The blank is for the name of the
    person you are writing.  After you write the
    person's name you put a comma ( , ) .

111, Gokulesh Apt., Ajwa Road, Surat January 5,
2012
Dear Suresh,
16
The Body
  • The body of the letter is the information you are
    writing in your letter.

111, Gokulesh Apt., Ajwa Road, Surat January 5,
2012
Dear Suresh,
I hope you will be able to come and visit
next month. We are planning a special visit to
the museum. My mom will call your mom later this
week to make all arrangements. Be sure to bring
your swimsuit when you come! Were planning an
afternoon trip to the lake.
17
The Closing
  • The Closing  In the
  • closing the first word
  • is capitalized and you
  • put a comma after the
  • last word.  
  • Some examples of
  • closings are Sincerely, Your friend, Love, Very
    truly yours,

111, Gokulesh Apt., Ajwa Road, Surat January 5,
2012
Dear Suresh,
I hope you will be able to come and visit
next month. We are planning a special visit to
the museum. My mom will call your mom later this
week to make all arrangements. Be sure to bring
your swimsuit when you come! Were planning an
afternoon trip to the lake.
Your friend,
18
Your Signature
  • This is your
  • name. It goes under the closing.

111, Gokulesh Apt., Ajwa Road, Surat January 5,
2012
Dear Suresh,
I hope you will be able to come and visit
next month. We are planning a special visit to
the museum. My mom will call your mom later this
week to make all arrangements. Be sure to bring
your swimsuit when you come! Were planning an
afternoon trip to the lake.
Your friend,
Amrut
19
  • 4.How to write a good Letter
  • Arrange the ideas and facts in a logical and
    well-linked order.
  • Avoid clichés and hackneyed expressions.
  • Be precise and direct . Do not change paragraphs
    abruptly.
  • Ensure grammatical accuracy, correct spelling and
    appropriate

20
  • punctuation.
  • (e) Make sure that the letter conveys the
    intended message clearly and the tone of the
    letter suits the particular type of the letter.
  • 5.Essentials of a good letter
  • A letter is a direct address to the
    addressee . Hence ,it must be appealing.

21
  • The ideas must be original and relevant. Include
    your own viewpoints and opinions on the topic
    only where called for.
  • A letter should be in correct English, and
    in a style that reflects your personality.
  • A letter should have the most appropriate
    words, phrases and idiomatic expressions.

22
  • The sentences of a letter should be clear and
    precise.
  • In official and commercial letters, jargon
    should be avoided as far as possible.
  • Format of Letter

    (1)Adderss.
  • (2)Date

23
  • (3) To whom to be addressed
  • (4) preface
  • (5)Description of contents
  • (6)conclustion

  • signature
  • (1)
  • Write a letter to your father requesting him to
    help

24
  • Your poor but bright classmate who is unable to
    pay his fees.(use the words given in the
    brackets-have been suffering,illness, sick leave,
    7days, 7days)
  • 60, Mahalakshmy society,

  • Paldi,
  • Ahmedabad-380007
  • January 12, 2012
  • The class Teacher,
  • Class x A
  • .

25
  • Respected sir,
  • I From Cholera since 30th June. The
    doctor has advised me to take rest for Due to
    my .I will not be able to come to school for
    - days. Kindly grant me leave.
  • Thank you.

26
  • Your obedient
    pupil,
  • Rakesh mehta
  • (Roll
    no.11)
  • (2)
  • This is a letter of Rahim for celebrating the
    Independence Day in his school. Read it carefully
    and complete it by using the words given in the
    brackets.

27
  • (chief guest, patriotism, held, unfurled,
    Independence Day, national anthem, delivered)
  • 20th August,2006
  • Dear Laxman,
  • I hope you are fine with
    your family. With this letter, I would like to
    inform you about the

28
  • celebration of.. in our school. Early in the
    morning we got together on the school playground.
    Mr Patel was the. Hethe national flag. He
    .a nice speech and said about the feeling of
    pride and..we saluted the flag, sang the
    then we dispersed. A cultural programme was

29
  • in our school in the evening. We enjoyed a lot on
    the last 15th August.
  • I hope you have also celebrated it at
    your school
  • Your
    loving,

  • Rahim.

30
  • (3)
  • Hemisha mistry from 15, Sumangal society,
    waghodiya Road, Baroda, wrote a letter to her
    friend about her visit to Saputara. Complete the
    following letter by filling in the blanks from
    the words given in the box.

31
  • (Hemisha, Chandani, greenery, shopping-centre,
    atmosphere)
  • 15, Sumangal Society,
  • Waghodiya Road,
  • Baroda.
  • 15th December, 2008
  • Dear,

32
  • I got your loving letter but could not reply
    it as I went to Saputara for three days.
  • It was the pleasure time when I was at
    Saputara. Saputara is a hill station of Gujarat.
    It is a well developed place. I foundand
    joyful..everywhere due to rainy season.

33
  • I visited museum.and many famous points. We
    enjoyed the rope-way riding, boating and horse
    riding there. We atefond of which is very
    famous in Saputara. Indeed, three days are golden
    days for me.
  • Convey my best regards to all at home.

34
  • Your loving friend,
  • .
  • (4)Write a letter to your cousin telling him/her
    about your visit to the Ajwa-Nimeta Gardens.

35
  • 12/F,
    Kirty Flat,
  • Ajwa Road,
  • Baroda.
  • 5th January12
  • Dear Anil,
  • Last week, we visited the Ajwa-Nimeta
    Gardens. I was amazed to see the beautiful
    garden.-

36
  • The lush green lawns, plants and shady trees
    looked so lovely! My heart was filled with joy.
    I was fascinated by the musical fountains at
    Ajwa. It looked as if the water was dancing to
    the tune of music.
  • It was a great trip. Do write to me soon.

37
  • Yours lovingly,
  • Harsha
  • For Practice
  • (1)Write a letter to your friend describing the
    first showers of the rainy season.
  • (2) Write a letter to your friend inviting
    him/her to attend your sisters wedding.

38
  • (3) Write a letter to your friend telling him/her
    how you won the chess tournament on the Annual
    Sports Day in your school.
  • (chess, participated in, team games, a long time,
    with concentration, celebrated)
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