CDBG Accomplishment Reporting

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CDBG Accomplishment Reporting
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The Purpose of Reporting

• Tracking grant progress and monitoring
• Demonstrating the value of the program
• Compliance with laws

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From Paper to Online Entry

• Requirements for Faster Data Reporting to HUD
  other Federal Partners and Auditors
• CDFD has 300-400 Open Federal Grants at any time
• Continuously Increasing Data Requirements
• Creation of our Online Reporting System in
  2005/2006

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Reporting Basics

• Web Reporting Required
• Quarterly for
• Financial/Contracts
• Narrative
• Accomplish/Signature
• For Activity Accomplishments, Quarterly or More
  Often

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destroyer.dca.ga.gov/cdfd.html
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Accomplishments Base Screen
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Accomplishments by Type
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A closer look at a Data Mismatch
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Leverage
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Racial and Ethnic Data
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Tracking Income
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Wrong Activity Type
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Housing Differences

• Address and Map number
• CDBG Funds per house
• Map Project numbers for DCA use
• Most Data Based on Head of Household
• Elderly (62)/Female Head of Household
• Energy Star and other categories
• Homebuyer Data Tab

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Job Differences

• 2 Categories Created or Retained
• Full Time, Part Time, FTE
• FTE will NOT Necessarily match Racial or Income
  numbers
• Health Benefits Prior Job Status
• Job Type by Category

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Other Tabs

• Draw Request / History
• NSP Projects Use their own Tab, NOT the Housing
  Tab
• ARRA Reporting
• Budget
• Section 3

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General Advice

• Save Often! The System Will Time You out
• 2 Ways Into Accomplishment Tabs
• Best Information Known When Submitted
• For Large Errors Use the Revision Option

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Common Problems

• Make Sure Accomplishments Balance
• Total Low Mod For Older Grants- Dont Double
  Count
• Lack of a Local Offical Signature
• Hispanic is considered an Ethnicity
• Retained Jobs are only jobs that would have been
  lost, not all jobs with the company or location
• Retained Jobs Only Entered Once
• Should Not Have Negative Beneficiaries

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Recent Changes and Looking To The Future

• Web Reporting URL Change http//destroyer.dca.ga.
  gov/cdfd.html
• Section 3
• Federal Funding Accountability and Transparency
  Act www.USASpending.gov

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My Contact Information

• Rob Shaw
• Rob.shaw_at_dca.ga.gov
• 404-679-4806