Title: HUMAN FACTORS
1HUMAN FACTORS
CANADIAN COAST GUARD AUXILIARY - PACIFIC
2Why Human Factors?
- Since search and rescue units often have to
perform their duties in adverse conditions,
mishaps or errors are bound to happen. - These errors can sometimes have disastrous
consequences. - Technical errors have been shown to be involved
in less than 25 of accidents.
3Human Error
- In search and rescue terms this is when the wrong
action or bad decision is not discovered and is
uncorrected. - Inaction and indecision can also become human
errors.
4Profile of a Good SAR Team
5Profile of a Good SAR Team
- Individuals that are good at teamwork
- 1. Communicate clearly and precisely
- 2. Accept challenges and know how to respond to
them - 3. Use appropriate short term strategies
- 4. Have the right balance between authority and
assertiveness - 5. Know how to control their workload
6Profile of a Good SAR Team
- 6. Manage to find a balance between performance
and people orientated styles - 7. Can maintain an adequate level of alertness
- 8. Have sound judgement and, usually, good
decision-making skills
7Communication
8Communication
- This is a key factor, since misunderstandings are
so common. - What may be a clear message transmitted by the
one end, is not what is heard by the receivers. - Sometimes what is heard, is not what was said.
9Communication
- Communication has to be open in that everyones
opinions are welcome. - They also need to be interactive which means
everyone is participating in the communication
process.
10Communication
- The next step is closed loop communication.
- 1. The sender sends the message.
- 2. The recipient acknowledges by repeating all
the important information. - 3. Finally the sender confirms the accuracy of
what the recipient said.
11Briefing
12Briefing
- Briefings can minimize the risk of confusion and
should be used when planning anything requiring
active participation by another member of the
team - The rules for briefing are
- 1. Make the time
- 2. Be open and friendly
- 3. Anyone can conduct the briefing
- 4. The briefing must be interactive
13Briefing
- 5. Define responsibilities
- 6. Use closed loop communications
- 7. Keep focused
- 8. Ensure that no question remains unanswered
14De-briefing
15Debriefings
- A debriefing should conducted as soon after a
mission as possible - 1. The coxswain should conduct the debriefing and
should indicate his mistakes first - 2. Everybody should remain objective
- 3. Evaluate positive and negative aspects of your
performance - 4. Try to learn from your mistakes
16Debriefings
- 5. Avoid finger-pointing. Talk about team
performance - 6. Keep the briefing interesting
- 7. Prepare plans for the next time you encounter
a situation like this one - 8. Keep a cordial, informal atmosphere
17Challenge and Response
18Challenge and Response
- People who challenge can be seen as a problem in
a team. - However some challenges can be useful, and it has
been shown that a lack of challenges is involved
in more than 30 of marine accidents.
19Steps in a Challenge
- Challenging a concept usually involves the
following steps - 1. A concept is stated and limits are set
- 2. The situation progresses and moves outside the
limits that were set - 3. A challenge is issued
- 4. A proper response is formulated
20Example of a Challenge
- Coxswain We will turn to port at the fourth red
buoy. - Crew Port at the fourth red buoy.
- Coxswain Thats right!
- Coxswain OK - lets turn to port now.
- Crew But dont we have to another buoy to pass
before we turn?! - Coxswain Oops, youre right. One more buoy.
21Example of a Challenge
- Another example of where a challenge would be if
your depth sounder showed 2 metres and the
plotter showed 20 metres.
22Taking Advantage of Challenges
- Challenges should be allowed and welcomed in a
team. - Always challenge when you feel you are moving
outside the original concept. - Be diplomatic when you formulate a challenge.
23Answering Challenges
- Always check the validity of the challenge. Use a
third source of information if necessary. - Be cautious, especially in emergency situations.
The challenge may be valid. - Be diplomatic when you formulate a response to a
challenge. Never laugh at or belittle or get
angry with someone who has issued an invalid
challenge - if you do so, the person may no
longer challenge when you need it.
24Obstacles to Challenges
- The challenger
- is a quiet person or lacks confidence
- is not assertive.
- puts the coxswain on a pedestal
- does not understand something.
- does not like responsibilities.
- is involved with interpersonal conflicts.
- has had bad experiences with inappropriate
responses to previous challenges.
25Obstacles to Challenges
- The receiver
- feels that their authority is threatened by
challenges. - lacks confidence.
- responds emotionally
- has poor communication skills.
- has poor management skills.
26Short Term Strategies
27Short Term Strategies
- Short term strategies are defined as plans that
are developed to solve a particular problem, - They should be used where time permits to solve
any problem that is not covered by standard
operating procedures.
28Short Term Strategies
- They require
- 1. Identify the problem.
- 2. Develop plans to deal with the problem.
- 3. Check the plans with the team in a briefing.
- 4. Explain the plan and get commitment.
- 5. Monitor the correct use of the plan.
- 6. Modify the plan if the conditions change or
further information becomes available.
29Authority and Assertiveness
30Authority and Assertiveness
- The right level of authority needs to be found
for each team. - To much authority can be a too little.
- There two kinds of authority
- 1. Formal authority - coxswain or captain s
authority - 2. Personal authority - is that which makes
people to listen to ones suggestions - wisdom,
professionalism, integrity, honesty and diplomacy
31Authority and Assertiveness
- Using formal authority to command attention
should be avoided - Assertiveness - someone who is assertive is able
to voice their concerns. Too much or too little
assertiveness can be bad.
32Authority and Assertiveness 1
- Situation Coxswain with strong authority and
crew with weak assertiveness. - The strong authority of the coxswain will
intimidate the crew. - This is a one person team.
33Authority and Assertiveness 1
- Coxswain Lets go this way and take a shortcut
- Crew But to express concern regarding shallow
depth in this area. - Coxswain I said we are going this way. Whats
your problem? - Crew Nothing sorry.
34Authority and Assertiveness 2
- Situation Coxswain with weak authority and crew
with strong assertiveness. - This is probably the least dangerous of the four
situations where the strong assertiveness of the
crew compensates for the coxswains lack of
authority.
35Authority and Assertiveness 2
- Coxswain You are leaving the channel if you go
this way. - Crew It doesnt matter. The water is deep
enough. - Coxswain But I would prefer if we could
remain in the channel - Crew I said its deep enough. Its not the
first time Ive been this way. - Coxswain OK, OK, if you are so sure
36Authority and Assertiveness 3
- Situation Coxswain with strong authority and
crew with strong assertiveness. - This can cause serious conflicts amongst the
team. - The coxswain and crew will argue constantly.
- The coxswain may have to use his formal authority
to end the altercation. - This situation is dangerous and stressful.
37Authority and Assertiveness 3
- Coxswain You are leaving the channel if you go
this way. - Crew It doesnt matter.The water is deep
enough. - Coxswain I dont want you to leave the channel
- is that clear? - Crew Read my lips IT IS DEEP ENOUGH FOR US TO
GO IN THERE. - Coxswain I am in command here, so do as I say.
38Authority and Assertiveness 4
- Situation Coxswain with weak authority and crew
with weak assertiveness. - This is the probably the most dangerous
situation, as no one is willing to take the
necessary decisions or actions.
39Authority and Assertiveness
- Coxswain Im not sure, but I think we just left
the channel. - Crew Should I slow down?
- Coxswain I dont know Wait I cant find our
position - Crew You got it?
- Coxswain Not yet .. Lets wait a bit .. We
should see something that will help us. - Crew OK,
40CRUNCH!The boat runs up on a submerged rock and
is damaged
41Authority and Assertiveness
- None of the 4 situations are ideal, so be
vigilant for the situation forming. - If you want someone to become assertive, the
appropriate working environment needs to be
created - it may be necessary to lower the level
of authority. - If you want someone to be less assertive, you may
want to increase authority (increasing personal
authority is better than formal authority).
42Management Styles
43Management Styles
- The management style of the coxswain can have a
profound effect on the behaviour , performance
and well being of a team. - The following approach to analyzing this is based
on performance and people
44Management Style 1
- Tiger Style
- High on Performance / Low on People
- Characteristic
Effect on the Team - Believes in performance
Silent team low level of communication - Often has too much authority Low
assertiveness of team members - Has a high opinion of themselves No
challenges - Does not care about what others may think
Performance may decline - Does not care about teamwork Team
morale may get low - Great leader in crisis Team
members will not take many - Takes full responsibility for their decisions
initiatives - Is loyal to the team
- Does not like challenges
- May have a tendency to do or control everything
- Does not delegate easily
45Management Style 2
- Penguin Style
- Low on Performance / High on People
- Characteristic
Effect on the Team - Is a good listener
Friendly and calm working atmosphere - Forgives easily, probably to avoid conflicts
General lowering of professional standards - Is always positive, even when results are False
feeling of adequacy on the team - unsatisfactory, and learning opportunities
- are lost because of this lack of objectivity
- Believe that people are more important than
Team members that are high on - performance. If people are well treated,
performance might get annoyed - they will necessarily do a good job.
Little training is done with the team - Like to talk with everybody has a tendency
Leader does not command respect - to accept lower professional standards so
because of inability to provide objective - that everybody can do well and
constructive feedback -
46Management Style 3
- Snail Style
- Low on Performance / Low on People
- Characteristic
Effect on the Team - Serious lack of motivation
All effects are negative - Is not really interested in their job
Worst management style - Has a tendency to to do the minimum Low team
morale - Avoids conflicts Professional standards can
get dangerously - Has a low opinion of their own capabilities
low - and those of the team Very little
training is done - Has low professional standards, both personally
- and for the team
- Poor communicator and weak authority
- Does not use short term strategies
- Can often hide personal ineptitude by avoiding
risks
47Management Style 4
- Sheep Style
- Average on Performance / Average on People
- Characteristic
Effect on the Team - Adapts quite well to surroundings
Promising management style - Generally accepts challenges Everyone
feels something is missing - Communication is good but no excellent Team
morale is good, but could be better - Concerned by performance but not enough Team
performances are good but not - May compromise performance or team morale
excellent - to achieve personal goals Average
training - Occasionally uses short term strategies
-
48Management Style 5
- Dolphin Style
- High on Performance / High on People
- Characteristic
Effect on the Team - Combines the best of tiger and penguin
Best management style - Is capable of adjusting personal style to any
Training is a priority - situation Excellent team morale
- Good communications and briefings Team is
confident - Accepts challenges easily All members of
the team have good self - Almost always uses good short term esteem
- strategies Professional standards
are very high - No problem delegating Team members are
motivated - Knows strengths and weaknesses of team
- members
- Believes it it is always possible to do better
49Management Styles
- The ideal management style is the dolphin, but
other styles do have some advantages. - In a emergency, the tiger style may be ideal for
creating order out of chaos. - On the other hand, with inexperienced people it
may be good to be more of a penguin. - During periods of low activity a sheep may even
be adequate.
50Management Styles
- If you feel that your coxswain is not an ideal
manager, you as crew can help this change. - If your coxswain is a tiger, try and persuade
them that their performance would increase with
less authority. - If your coxswain is penguin, emphasize that you
would feel better if the team performance
improved. - A sheep will probably understand both arguments
51Workload
52Workload
- To be efficient, you need to control your
workload. - If you get overloaded on a mission, you will be
under stress and then your work performance will
be adversely affected.
53Workload
- Consequences of an overload situation
- 1. duplication of effort, without being aware of
it. - 2. increase of errors.
- 3. increase in level of authority with increasing
workload. - 4. tunnel vision, with individuals focusing on
important tasks and may miss important details. - 5. Generalised bad mood and impatience.
54Workload
- 6. lowered attention to tasks.
- 7. lowered attention to tasks.
- 8. delegation decreases as workload increases.
- 9. Short term strategies are neglected.
- 10.decrease in communications (no one has time to
talk).
55Workload
- Ways to lighten the workload
- 1. Decrease the number of tasks to be
accomplished. - 2. Decrease the weight of individual tasks.
- 3. Increase the time available for accomplishing
the tasks.
56Decreasing Tasks
- The best way to reduce the number of tasks is to
delegate. - When you delegate a task to crew, you can both
train, and you show that person that you trust
their abilities. - However you should be careful as to how much you
delegate, so you dont overload someone less
experienced.
57Delegation
- Effective delegation includes
- 1. Decide what tasks you can delegate.
- 2. Decide who is suited to performing those
tasks. - 3. Plan your delegating strategy.
- To delegate you must know the skills of your
crew. - Ideally those delegated tasks should become
opportunities for learning.
58Delegation
- Choose the person for the task you wish to
delegate. - Inform other team members that this task has been
delegated. - Be prepared to give all necessary support to the
person who has taken on the delegated task, but
not too much so that they become discouraged. - Show appreciation
59Delegation
- Show appreciation when someone does a great job,
by a reward or by giving more responsibilities.
60Combating Reasons Not to Delegate
- If you want something to be done properly, do it
yourself. - True - it takes time to learn a new job but you
had to learn - remember?
61Combating Reasons Not to Delegate
- By the time I showed him, I could have done it
twice.... - Again speed with quality wont come right away.
62Combating Reasons Not to Delegate
- I like doing this job, and Im good at it, so
why should I delegate? - With practice, you will also get to like the job
of delegating. - How did you learn to do this job?
63Combating Reasons Not to Delegate
- What if he makes mistakes?
- Sometime you need to let people make mistakes.
Mistakes are not usually critical.
64Combating Reasons Not to Delegate
- I will lose control.
- You will actually increase your control because
you will be able to get more done within the same
amount of time.
65Decrease the Weight of Individual Tasks
- The best way to achieve this is training, as
difficult tasks may become easier to perform. - Checklists may be useful for tasks involving many
steps.
66Increase Time Available for Accomplishing the
Tasks
- When you are on the vessel, the best way to
increase time is slow down. - By reducing the number of tasks you directly
increase the time available for the other tasks.
67State of a Team
68State of a Team
- If your team gets bored or inattentive,
performance will suffer markedly. - Stress and Panic will affect your team the same
way.
69State of a Team
- There are six states in which a team can find
itself - 1. Optimum state 1
- 2. Concerned state 2
- 3. Alarmed state 3
- 4. Bored state -1
- 5. Inattentive state -2
- 6. Inattentive at a critical phase -3
70State of a Team
- In emergency situations, the state of your team
might have a tendency to rise. - You need to try to keep your team in a 1 state,
by using techniques previously described - Use short term strategies, make time, ensure good
communications and use briefings. - These measures may help you to relieve pressure.
71State of a Team
- 1. Optimum state
- In this state your workload and stress are
appropriate. You do not have to fight to stay
awake. You are motivated and efficient. - 2. Concerned state
- Both your workload and stress levels are going
up. You are starting to wonder whether you can do
everything in a timely manner. Your worries begin
to affect your productivity.
72State of a Team
- 3. Alarmed state
- You are overloaded. There is no doubt that you
cannot complete everything on time, and you are
looking for ways to rectify this. - It is hard to think about all this while you
still have to work. - You need to concentrate to control your extreme
stress level and panic
73State of a Team
- 4. Bored state
- Workload is low and you have nothing to do.
- Things have been this way for a while, and your
level of attention and motivation is getting
quite low. - Fatigue begins to take its toll.
74State of a Team
- 5. Inattentive state
- This is where boredom and carelessness combine to
produce a dangerous mix. - You are making mistakes and really feel the
necessity to correct them. - If you dont do something quickly, the next
mistake could lead you into a critical situation - What is worse you may not even notice that you
are in trouble.
75State of a Team
- 6. Inattentive at a Critical Phase
- You are now in trouble and you dont know it.
- Eventually you will wake up and understand what
is going on, and if you are lucky there will be
time to do something. - If you are not, you will have to face the
consequences of your lack of attention. - Usually there will be a period of confusion.
76Judgement and Decision Making
77Judgement and Decision Making
- To develop judgement, you need a good decision
making process. - 1. Vigilance
- This be aware that things may not go as planned.
Vigilance therefore can minimize the risk of
being caught unaware. - 2. Problem discovery
- This needs to be dome quickly otherwise there may
be no chance to use judgement.
78Judgement and Decision Making
- 3. Problem diagnosis
- On discovery, understanding how and why the
problem happened. - 4. Alternative generation
- Find a solution, and solution is good. Find as
many solutions as possible. - 5. Risk analysis
- Analyze the risk associated with each solution
and pick the best.
79Judgement and Decision Making
- 6. External influences
- When choosing a solution, you are likely to be
influenced by external factors. These influences
may push you toward a less than ideal solution. -
80Judgement and Decision Making
- These external factors may include
- 1. Economic factors (e.g. its too expensive)
- 2. Responsibilities (e.g. I promised.. I have
to..) - 3. Peer pressures (e.g. everybody is doing it I
have to be like the others) - 4. Physical status (e.g. fatigue, illness )
81Judgement and Decision Making
- 5. General attitude
- These can seriously affect a persons judgement,
and some are considered dangerous - a. anti-authority (e.g. Dont tell me what to do
I dont have to follow the rules ) - b. impulsiveness (e.g. Do something QUICK!)
- c. invulnerability (e.g. It wont happen to me)
82Judgement and Decision Making
- 5. General attitude
- d. excess confidence (e.g. I can easily do it!)
- e. resignation (e.g. Whats the point it wont
change anything..) - f. narrow mindedness (e.g. Ive been doing
things this way for the past 3 years and Im not
about to change.) - g. lack of initiative (e.g. Its not my job to
so this.
83Judgement and Decision Making
- 5. General attitude
- h. laziness (e.g. That should be enough Nobody
will notice ) -
-
84Judgement and Decision Making
- 6. Hidden pressures
- These are simply pressures that you are not
aware of, from past experiences, fears and
beliefs. - You need to identify hidden pressures, and a
good way of doing this, is to ask yourself,Why
am I doing this?
85Judgement and Decision Making
- 7. Decision
- You have decided what is the best solution and
you are ready to act. Conduct a briefing. - 8. Action
- Translate plans into actions.
- 9. Monitoring
- Monitor the effectiveness of the solution, and
apply any corrective measures if necessary.
86Image and Attitude
87Image and Attitude
- The image you project and attitude you have when
doing search and rescue can have a profound
impact on the efficacy and safety of your unit. - How you present yourself with appearance and
actions to others around you is important.
88Heroism A Dangerous Attitude
- A heroic attitude is not needed in a rescue
situation, and is no help to anyone. - Anyone willing to risk their life on a SAR
mission should stay home, as the last thing a SAR
team needs is the risk of another victim on its
hands.
89Professionalism
- The strangers who you go out and assist, need to
feel that they can put their trust in you. - Therefore you need to act and look like a
professional. Part of that is your image. - Professional If something that someone does is
professional, it is done well, and is of a very
high standard.
90Professionalism
- To be professional you need to have the skills
that are necessary to translate the knowledge
into action.
91Professionalism
- People involved in SAR must work with
- Other people (crew, RCC coordinators, etc)
- Boats and outfit (engines, GPS, radios, etc)
- Equipment (SAR equipment)
- Aids to navigation, charts etc.
- People requiring assistance or in distress
92Professionalism
- As a result SAR personnel need to
- work in teams
- use the available equipment
- navigate
- provide first aid
- perform related tasks
93Professionalism
- To identify skills, a list of the situations that
may be encountered by SAR personnel is the most
appropriate tool. These will include - cold water, rain, fog, winds
- currents, shallow water, deep water, heavy seas,
waves - fire and explosions
- lack of sleep / fatigue, stress
- hypothermia
94Professionalism
- SAR personnel must be skilled enough to handle
combination of the above items, such as - Vessel in fog, strong currents, and provide
skilled first aid when under stress.
95Professionalism
- There are many ways of acquiring knowledge.
- Experienced personnel can pass on their
knowledge. - Taking courses, station training.
- Skills are usually acquired through practice.
People who practice a lot will usually be more
more skilled. - Reading will provide the knowledge, but practice
will forge the skill.
96Acting in a Professional Manner
- Skill and knowledge cannot be readily assessed by
an observer. - Evaluating level of knowledge and skill usually
requires observing someone for a while. - This cannot assessed on first impression.
97Acting in a Professional Manner
- No matter how knowledgable, skilled and
experienced a crew may be, if image and attitude
are no professional, the first impression will be
bad
98Image
- The image of the SAR crew and vessel will have a
profound impact on first impression.
99Image
- Person and Clothing
- Any stains
- Appropriate? (no swimsuits)
- Properly worn (avoid unbuttoned shirts etc)
- Personal grooming
100Image
- Vessel
- Is it clean?
- Is it in good repair?
- Is it properly maintained?
- Equipment
- Is it properly stowed?
- Is it in good condition and reliable?
101Crew Attitude
- The attitude of a SAR crew in how they act or
respond is as important as their image - Be polite and treat people with respect
- Be positive - smile
- Stay calm and look confident
- Be careful with gestures, stand straight, look
people in the eye, and avoid using sunglasses
when talking to them. - Treat others as equals
102Knowledge and Skills
- Your knowledge level will be revealed by the way
you answer questions. - Your skill level will be revealed by the way you
carry out the various evolutions when you and
your crew go into action. - People will judge your competency based on their
own level of knowledge and skills.
103Vessel Operation
- The way the vessel is operated out on the water
whether on a mission or during training will
reflect on the publics view of the auxiliary. - If you navigate in a reckless manner, all your
efforts trying to be professional are wasted.
104Vessel Operation
- Navigating in a professional manner means
- Observing the collision and other regulations
- Avoiding passing to close to other vessels
- Manoeuvring in a way that will clearly show your
intentions - Avoiding riding the wake of other vessels and
intentionally jumping waves - Manoeuvring at a safe and reasonable speed
- Showing courtesy
105Vessel Operation
- Courtesy should be shown to other people on the
water by - Slowing down when passing close to other vessels
- Manoeuvring at slow speed in marina or near docks
- Avoiding excessive noise in marinas at night
- Do not overtake less manoeuvrable vessels in
narrow areas
106Critical-Incident Stress Management
107Critical-Incident Stress Management
- Critical Incident Stress can result from SAR
personnels exposure to extremely difficult
situations. - Pacific region has a counseling service to our
SAR crews who are exposed to critical incidents. - This will normally be activated by Joint Rescue
Coordination Centre.
108Critical-Incident Stress
- This is the reaction of a human being to a
critical incident. These can include - death or severe injury
- suicide or sudden death of a co-worker
- multiple casualty incidents
- incidents where victims seriously injured
- prolonged rescue or recovery operation,
especially involving children or where the victim
is known to the rescuer
109Critical-Incident Stress
- situations with intense media coverage and
scrutiny - situations of violence in the workplace
110Critical-Incident Stress
- The following situations are specific to
maritime SAR operations - recovery of bodies
- witness of a suicide
- operating in full view of public and/ or media
- failing to succeed in a rescue attempt
- failing at CPR in a case where the victim still
had vital signs when recovered.
111Critical-Incident Stress
- Other situations can be stressful
- exposure for long periods to the mtion of a
rescue vessel in violent weather - failing to assist in cases of damage or property
loss - being unfairly criticized for response to an
incident.
112Reacting According to Experience
- Individuals will react according their own
experiences, age. - Younger crew members can forget that loss of life
may occur in SAR operations. - A short debriefing is a good way of reducing or
avoiding stress.
113Reacting According to Experience
- An affirmative answer to any of the following
questions after a critical incident may indicate
that the job related stress has reached a danger
point and a debriefing is needed - 1. Do I have trouble putting the incident out of
my mind? - 2. Do I experience persistent, jittery feelings?
- 3. Am I forgetful, short tempered or fearful?
-
114Reacting According to Experience
- 4. Do I have nightmares, sleep disturbances, or a
preoccupation with death? - 5. Am I withdrawn from friends or family and less
interested in sex or other activities that I used
to find enjoyable? - 6. Do I find myself drinking too much or
depending on drugs to calm my nerves, or get me
through the day? - 7. Am I simply feeling out of sorts?
115Countering the Effects of Stress
- Many things can be done to counter the effects of
stress - 1. Rest
- 2. Rotate jobs on board
- 3. Keep everyone informed and updated frequently
- 4. Avoid excessive coffee and sugar, since both
tend to increase stress reactions in the body
116Countering the Effects of Stress
- 5. Cover bodies
- Refusing to recognise a stressful situation may
have a serious impact on you and your colleagues. - The coxswain must create a climate of open
discussion where feelings and reactions can be
expressed. - It is a weakness to deny the problem exists.
117This is an extract from the CCG SAR Seamanship
Reference Manual