Administrative Computing Systems Governance

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Administrative Computing Systems Governance

• PKCS Open House
• January 22, 2008

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Overview

• Overview of Administrative Computing
• Introduction and Objectives
• Structure overview
• Committees
• QA

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Administrative Computing

• 5 Major Areas
• Oracle Applications
• Finance/HRMS/OGA
• Banner Student
• Financial Aid, Admissions, Student Financial
  Services and Registrar
• Data Warehouse
• Hyperion reporting environment
• Packaged Applications
• Famis, Yardi, R25, Lenel and others
• Infrastructure/Data Base Administrator
• Oracle Database and technical infrastructure
  support

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Introduction and Objectives

• Develop processes and procedures to ensure that
  support resources (people and ) are being
  deployed in support of the highest priorities of
  our customers and the institution.
• Key components of our governance process
• Partnership
• Framework for decisions
• Consistency
• Transparency

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Structure Overview
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Production Management Committee ( PMC )

• Application specific
• Finance
• HRMS
• Student
• Operational oversight and coordination
• Support and coordinate with functional user
  community requirement definition in support of
  new work requests

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Finance PMC

• Purpose and Scope of Responsibilities
• The Dartmouth College Financial PMC provides
  operational oversight and guidance in the
  development and maintenance of the Administrative
  Financial Systems. The committee will work
  closely with Administrative Computing management
  to provide coordination across the many diverse
  business areas consuming the services of the
  Oracle Financial System in accordance with the
  Dartmouth College administrative systems
  operating principles.
• Membership
• Linda Foshey, Janet Gilson, Diane Houle, Dianne
  Ingalls, Todd Langille, Linda Langley, Tammy
  Moffatt, Kathy Page
• Meetings
• bi-weekly or as needed
• Lead
• Dianne Ingalls

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Other PMCs

• HRMS PMC
• Membership
• Cheryl Josler, Frank Aguilo Linda Langley Lynn
  Thorp Merenda Tate Gary McLean, Raj Munusamy
• Meetings
• bi-weekly or as needed
• Lead
• Cheryl Josler
• Student PMC
• Membership
• Ruth Farney, Ginny Hazen, Ron Hiser, Phil Hobbie,
  Gary Hutchins, Daryl Laware, Joan Monahan, Pete
  Tannini, Gail Wallin, Beth Latchis
• Meetings
• bi-weekly or as needed
• Lead
• Rotates among committee members annually,
  currently Pete Tannini

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Oversight Groups

• Organized on the basis of system and/or resource
  pools
• Oracle EBusiness Suite and Sponsored Projects
• Finance, OGA, HRMS, COEUS
• Banner Student
• Package Applications
• Strategic focus
• annual work plan development based on prioritized
  work requests

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Finance/HRMS/Sponsored ProjectsOversight Group

• Purpose and Scope of Responsibilities The
  Dartmouth College Financial, Human Resources and
  Sponsored Projects Oversight Group provides
  strategic direction and guidance relating to the
  maintenance and enhancement of the Financial,
  Human Resources and Sponsored Projects
  administrative systems at Dartmouth College. The
  committee will work closely with Director of
  Administrative Computing to develop and oversee
  an annual work plan for those systems that are
  supported by resources in Administrative
  Computing. The annual work plan will help to
  ensure that resources are being deployed to the
  highest value and highest priority initiatives,
  and in accordance with the Dartmouth College
  administrative systems operating principles.
• Membership
• Frans Barends, Lisa Celone, Joseph Doucet, Mary
  Gorman, Traci Nordberg, Dartmouth College
  Controller, Nancy Wray, Professional School rep
• Meetings
• Monthly or as needed
• Lead
• Lisa Celone

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Student Oversight Group

• Membership
• Meredith Braz, Joseph Doucet, Dan Nelson, Maria
  Laskaris, Ginny Hazen, Dartmouth College
  Controller, Professional School rep
• Meetings
• Monthly or as needed
• Lead
• Meredith Braz

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Enterprise Systems Review Committee

• Ensure annual plans align with broader
  institutional direction, forward annual plans to
  Executive Team for review and approval
• Review resource allocation across Admin Computing
• Membership
• EVP for Finance, Provost or designee, Two members
  of the faculty, Leads of oversight groups,
  Director of Administrative Computing, VP for
  Information Technology, Dean of the College
  representative
• Meetings
• Monthly or as needed
• Lead
• Director of Administrative Computing

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Executive Team

• Provost, EVP and CIO
• Role
• Promote the institutional guiding principles on
  administrative system decisions to all offices in
  the institution.
• Receive and review the recommendations of the
  Enterprise Systems Review Committee (ESRC) and
  make recommendations to the President on new
  major capital expenditures for technology.
• Review and approve major IT infrastructure
  changes which are brought by the CIO.
• Review recommendations from ESRC and decide how
  funds will be applied for new systems and major
  changes.
• Review and approve major academic and research
  computing systems and enhancements that are
  brought to the committee by the Council on
  Computing, The Research Computing Oversight
  sub-committee and/or the CIO.

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Questions/Comments