EGP: FUNCTIONALITIES

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E-GP FUNCTIONALITIES INNOVATIONS IN DGSD

• MOLOY C CHAKRABORTTY
• DIRECTOR (VIGILANCE)
• DGSD

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Business Model
Ministry of Commerce
DGSD
Policy deployment Consultative meetings Training S
tore Coding Registration Tenders Processing
RC Inspection Generation of Documents Software
Development Network Remedial Actions Website
Suppliers
Indentors
Specifications Input RateContracts Supply
orders Sample approvals Inspection Calls Supply
of Stores Inspection Documents Complaints
Resolving Receipt of Payments Feed Backs
Specifications Input Indents Sample
approvals Rate Contracts Supply orders Receipt of
stores Complaints Payments Feed Backs
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PROJECT VISION

• PROJECT INITIATED AND APPROVED BY PLANNING
  COMMISSION AS COMPUTERIZATION OF DGSD AND
  ENVISAGE
• VISION
• To build a comprehensive website to work towards
  tendering, contracting, ordering, Quality
  Assurance and retrieval of information to
  authorized functionaries.
• Fully networked environment to undertake
  functions on-line
• Real time generation of accurate/complete data
• Seamless sharing of the information through web
  enabled software across DGSD and the public
  interface of DGSD
• To build state of the art features/capabilities
  relating to accountability and security with the
  system
• FUNDING
• Rs. 7.53 Crores
• PROJECT PERIOD
• 2001-2006

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PROJECT OBJECTIVE ONLINE TRANSACTIONS

• STORE CODING-INTER OFFICES
• TECHNICAL PARTICULARS-CONSULTATIVE MEETINGS
• TENDER NOTICES /TENDER ENQUIRY-INTER OFFICES
• E-TENDERING/BID PROCESSING DATA TRANSFERS FROM
  OTHER PORTAL
• DECISIONS AND AWARD OF RATE CONTRACT
• ONLINE REGISTRATION OF SUPPLIERS
• ONLINE SUPPLY ORDERS THROUGH INDENTORS PAGE
• SUPPLY ORDER ENTRIES THROUGH VENDORS PAGE
• ONLINE DATA ENTRY OF INSPECTION AND DOCUMENTS
  GENERATION
• DESPATCH DETAILS THROUGH VENDORS PAGE
• RECEIPT DETAILS THROUGH INDENTORS PAGE
• E-BILLS/PAYMENTS THROUGH VENDORS PAGE
• QUALITY AUDITS AND COMPLAINTS SYSTEMS

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DGSD PROCESSES
PURCHASE
QA-WING
RATE CONTRACTS
INSPECTION
INDENTORS/ CONSIGNEE
CCA
T P C H E C K
Q A . A U D I T
C O M P L A I N T S
R E G I S T R A T I O N
TENDER ENQUIRY
SUPPLIERS
e-TENDER PORTAL
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COMPLEXITIES AND CHALLENGES

• MULTIPLE MATRICES AS AGAINST SINGLE MATRIX OF
  FIXED QUANTITY (AD-HOC) CONTRACTS DUE TO
• LARGE USER BASE INCLUDING IN FAR FLUNG AREAS
  (OVER 15000)
• TENDERERS SPREAD ACROSS COUNTRY (OVER 10,000)
• PARALLEL RATE CONTRACTS (OVER 2,800)
• REGISTRATION OF VENDORS (OVER 2000)
• ADHERENCE TO GFR, DGSD MANUAL, CVC GUIDELINES
  AND OTHER INSTRUCTIONS ISSUED BY GOVERNMENT FROM
  TIME TO TIME
• ABOVE CHALLENGE REQUIRED
• BROADBASING OF TECHNICAL SPECIFICATIONS
• LARGE NUMBER OF VARIANTS/ITEMS TO CATER TO
  DIFFERENT USERS
• MUCH WIDER CONSULTATION PROCESS
• COMPLICATED EVALUATION MATRICES
• SUPPLY ORDER MANAGEMENT (OVER 60,000 ANNUALLY)
• POST CONTRACT MANAGEMENT

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COMPLEXITIES AND CHALLENGES (CONTD.)

• INTERFACING WITH EXTERNAL AGENCIES LIKE
• DEFENCE INSPECTORATE
• NSIC
• CCA
• DGHS
• BIS
• DIRECT DEMANDING OFFICERS
• AND SUCH AGENCIES FOR SPECIFIC OBJECTIVE
• OPTION FOR LATERAL ENTRY

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OPERATING PLATFORM

• Application Server Oracle 10g
• OS Windows 2000
• Database Oracle 9i
• OS Linux 7
• Client Tool IDS 10g on Windows (Forms 10g,
  Reports 10g)
• Application Database are installed on different
  Server M/c
• Network Diagram of DGSD is given but the Servers
  will be shifted to NIC HQ.

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SOFTWARE DEVELOPMENT

• DEVELOPMENT OF SOFTWARE BY NATIONAL INFORMATICS
  CENTRE (NIC)
• MESSRS. C I INDIA PRIVATE LIMITED, NEW DELHI ARE
  APPLICATION PROVIDER FOR E-TENDERING PLATFORM.
• APPLICATION OF DIGITAL SIGNATURE CERTIFICATE
  INTEGRATION on ORACLE 10g FORMS BY MESSRS. SIFY
  COMMUNICATION.

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SUGGESTION SYSTEM

• The System invites the suggestions from
  supplier, manufacturer user department for
  bringing new items under Rate Contract as well as
  suggestion for dropping items under existing
  Rate Contract.
• SALIENT FEATURES
• - Online facility for submitting the suggestions
  through Internet
• - Processing status of suggestion will be
  available
• on the web

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REGISTRATION SYSTEM

• The system receives the application of
  registration from the manufacturer / supplier /
  agents, facilitates its processing monitoring
  its status
• SALIENT FEATURES
• - Online submission of Registration application
• - Online status of Application for the applicant
• - Automatic generation of Registration
  certificate/Technical deficiency report
• - Monitoring of status of Registration cases
• - Amendments

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PURCHASE SYSTEM

• System starts from formulating the planning note
  for processing the Tender and covers all the
  processes up to the finalization of Rate
  Contract Document including its amendments.
• SALIENT FEATURES
• - Availability of Tender Notices, Tender
• Documents, Items profile, R/C documents on web
• - Automatic generation of Tender Notices,
  Tender
• R/C Documents
• - Generation of Ranking Statements and other
• Reports
• - Seamless integration of data transfer from C1
  India
• Portal to DGSD servers

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INSPECTION SYSTEM

• The system monitors the execution of supply
  orders placed by the indentor. All the prescribed
  inspection procedures are supported by the system
  
• SALIENT FEATURES
• - Link to all valid R/Cs
• - Online Placement of supply order by
  DDOs/Indentors
• - Online submission of inspection call by firm
• - Monitoring of status of inspection activities
• - Monitoring of suppliers performance
• - Automatic generation of I-Note/I-Certificate
• - Online submission of complaints
• - Online information of Dispatch/Receipt
  status
• - Online link of inspection Notes to Payment
  Modules

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PAYMENT SYSTEM

• PAYMENT SYSTEM IS THE E-PAYMENT PLATFORM BEING
  IMPLEMENTED BY THE CHIEF CONTROLLER OF ACCOUNTS.
  THIS SYSTEM IS DEVELOPED BY NIC AND INCLUDES
  FOLLOWING
• ONLINE DOCUMENTS RECEIPT
• ONLINE e-BILL SUBMISSION
• PROCESSING
• PAYMENTS
• DEBIT ADJUSTMENT
• THIS SYSTEM IS UNDER OPERATION BY CCA (S).

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SECURE E-PROCUREMENT
Authentication
Privacy
Authorization
Secure E-Procurement
Integrity
Non- Repudiation
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E-Tendering in DGSD
Tender Bidding Bid
Opening
Tender Download
Techno-Commercial bid opening
Tender Creation
Pre-Bid Meeting
Tender Approval
Bid Evaluation (Tech-Comm.bid)
Submitting EMDs details
Tender Publishing
Opening of price bid
Bid Submission
Corrigendum
Evaluation of price bid
Bid Modification
NIC
C1 India
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SECURITY FEATURESOF E-TENDERING

• Perimeter Security Firewall, IDS at Data Center,
  OS hardening
• Transport Security SSL encryption key data
  during transport
• Portal Security Secure Two Factor
  Authentication of users
• Application Security Authorizations and
  Privilege based access
• Data Security Digital Signing (both SQL Oracle
  10g) Encryption of Data
• Data Filtering Online virus scanning of documents

Audited by STQC
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DATA FLOW FROM C1 INDIA SERVER INTO DGSD SERVER
C1 India
DGSD
Conversion Into XML tags
Oracle 9i Database server
SQL server
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INDENTORS PAGE VENDORS PAGE

• WHO ARE INDENTORS CENTRAL GOVT DEPTS, STATE
  GOVT DEPTS, PSUs THOSE WHO USE DGSD RATE
  CONTRACTS
• DDOs NEED TO REGISTER THEMSELVES ON THE
  INDENTORS PAGE
• USE DIGITAL SIGNATURE TO SIGN AND PLACE SUPPLY
  ORDERS FROM JAN 2007 INTEGRATION WITH DIGITAL
  SIGNATURES IN ORACLE 10g AS, TESTING GOING ON AT
  PRESENT
• SIMILAR FACILITIES FOR VENDORS WRT THEIR AREA OF
  STAKEHOLDING WITH DGSD

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THANK YOU