IT Project and Portfolio Management at WVU

1
IT Project and Portfolio Management at WVU

• Sid Morrison, CIO and Associate Provost
• Amy Baker, CTO
• Bob Haring-Smith, Project Portfolio Coordinator

2
Project Management, circa 2000Problems

• Lack of coordination and control
• Users had little or no responsibility
• OIT was held accountable for things beyond our
  control

3
Project Management, circa 2000Solutions

• Directives
• Oversight Committee
• Project Management Office

4
Project Management Tools

• Resources, resources, resources
• Better planning for and execution of resource
  allocation drove . . .
• Decision to obtain portfolio management system
• Choice of system (IBMs Rational Portfolio
  Manager)
• Focus during implementation of the system
• Scheduling of projects

5
Project Approval Process

• Round 1 Who cares, and Why?
• Champions and Proposers
• What impact will project have?
• What risks will it mitigate?
• How does it fit the universitys goals?
• Round 2 How, and how much
• High level plan
• Resource needs (financial and human)

6
Future Steps for the PMO

• All PMs utilizing the Project Portfolio
  Management System
• Project Management services and training offered
  to campus
• Continue to work with AAIMS to refine
  administrative process

7
For More Information

• Project proposal forms and other information
  about the approval process and the project
  management office are available at
• http//oit.wvu.edu/oit/aaims/

8
Questions

• How are projects managed on your campus? Do you
  have a means for analyzing your whole portfolio
  of projects?
• Do you have a project management office? What
  services does it provide?
• Who establishes priorities for IT projects on
  your campus?

9
Questions (cont.)

• How do you ensure that IT projects carried out
  within a subunit dont duplicate (or work at
  cross purposes to) similar efforts elsewhere on
  campus?
• When an IT project is carried out for the benefit
  of a particular office on campus, how are staff
  from that office incorporated into the project
  team? In particular, who manages the project?