Basic concepts in authority control worldwide

1
Basic concepts in authority control worldwide

• Advanced Workshop on bibliographic standards
  responding to changing needs
• 26-28 July 2004
• Development Trust Conference Centre, Pretoria
• tienie.deklerk_at_nlsa.ac.za

2
1 Authority control its nature and necessity

• corner-stone
• results
• advantages

3
2 Concepts
001 a11311496 Context 003 SaPrNL 005 199
20310000000.0 008 790402n adannaab aaaa
nz n 010 n 79032096 035 (sabinet)
a103566483 040 DLCcDLCdDLCdSaPrNL 042 san
b 053 PR9363.3.B7cSouth African
English 053 PT6592.12.R5cAfrikaans 083 04 83
9.36352215SaPrNL Format 100 1 Brink, André
P.q(André Philippus),d1935- 400 1 Brink,
André,1935- 400 1 Brink, André
Philippus,1935- Content 670 His Sempre
diritto, 1963. 670 His Tweede voorlopige
rapport, 1980pt.p. (André P.
Brink) 670 His A chain of voices,1982,pt.p.
(André Brink) 700 17 Brink, André
Philippus,1935- 2DLC
4
2.1 Content

• What needs to be controlled?
• Authority data (content)
• Terminology
• Standards / rules
• Standards developments

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2.1.1 What needs to be controlled?

• names
• personal, corporate, geographical
• subjects
• titles
• series, uniform, name-title

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2.1.2 Authority data (content)

• authorised heading
• variant forms of heading
• notes
• sources
• authority work steps

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2.1.3 Terminology

• AACR2, 2nd ed., 2002
• Anglo-American cataloguing Rules
• GARR, 2nd ed. 2001
• Guidelines for Authority Records and references
  (IFLA WG on an International Authority System
  Sect. on Cataloguing Sect. on IT)
• IME ICC
• International Meeting of Experts for an
  International Cataloguing Code (IFLA Sect. on
  Cataloguing)
• ODLIS
• Online Directory for Library and Information
  Science

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Terminology (cont.)

• Characterising authority work
• authority control
• ODLISThe procedures by which consistency of form
  is maintained in the headings (names, uniform
  titles, series titles, and subjects) used in a
  library catalog or file of bibliographic records
  through the application of an authoritative list
  (called an authority file) to new items as they
  are added to the collection. Authority control is
  available from commercial service providers.

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Terminology (cont.)

• Characterising authority work
• authority file
• o       GARR A set of authority records / The
  set of authority records usually created created
  and maintained by a national bibliographic agency

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Terminology (cont.)

• Characterising authority work
• authority record
• IME ICC A record in an authority file for which
  the organising element is the authorised heading
  for an entity (agent, work.expression, or
  subject) as established by the cataloguing agency
  responsible

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Terminology (cont.)

• Characterising authority work
• authority work
• ODLIS The process of deciding which form of a
  name, title, series title, or subject will be
  used as the authorized heading in a library
  catalog or file of bibliographic records,
  including the establishment of appropriate
  references to the heading, and its relationship
  to other headings in the authority file.

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Terminology (cont.)

• Characterising authority work
• authority work
• ODLIS The process of deciding which form of a
  name, title, series title, or subject will be
  used as the authorized heading in a library
  catalog or file of bibliographic records,
  including the establishment of appropriate
  references to the heading, and its relationship
  to other headings in the authority file.

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Terminology (cont.)

• Overlapping AACR2
• heading
• AACR A name, word, or phrase placed at the head
  of a catalogue entry to provide an access point.
  See also Access point

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Terminology (cont.)

• Typical authority term
• national bibliographic agency
• GARR The agency responsible for bibliographic
  control within a country
• ODLIS bibliographic control
• A broad term encompassing all the activities
  involved in creating, organizing, managing, and
  maintaining the file of bibliographic records
  representing the items held in a library or
  archival collection, or the sources listed in an
  index or database, to facilitate access to the
  information contained in them. Bibliographic
  control includes the standardization of
  bibliographic description and subject access by
  means of uniform catalog code, classification
  systems, name authorities, and preferred
  headings the creation and maintenance of
  catalogs, union lists, and finding aids and the
  provision of physical access to the items in the
  collection. See also authority control

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2.1.4 Standards / Rules

• IFLA
• Regional cataloguing codes
• Local cataloguing and authority control policies
  and sources

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2.1.4 Standards / Rules

• International / IFLA
• Names of persons national usages for entry in
  catalogues. 4th rev and enl. ed., 1996 (UBCIM)
• Form and structure of corporate headings, 1980
  (Working Group on Corporate Headings, Section on
  Cataloguing)
• Structure of Corporate Name Headings, 2000/1
  (UBCIM)
• Guidelines for authority records and references
  (GARR), 2001 (UBCIM)
• Guidelines for Subject Authority and Reference
  Entries, 1984 (WG International Authority System,
  Section on Information Technology)
• International cooperation in the field of
  authority data an analytical study with
  recommendations / Francoise Bourdon. 1993. UBCIM
• UNIMARC/Authorities

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2.1.4 Standards / Rules

• Regional cataloguing cades, MARC formats,
  authority sources, eg
• AACR
• MARC 21
• LCNA
• biographical dictionaries, etc

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2.1.4 Standards / Rules

• Local cataloguing and authority control policies
  and sources, e.g.
• PCC NACO, SACO, BIBCO
• individual libraries policies
• correspondence with authors, etc
• in SA

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2.1.5 Standards developments

• FRANAR
• Functional Requirements And Numbering of
  Authority Records
• background
• terms of reference

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2.1.5 Standards developments

• AACR3 Resource and description, 2007
  highlights
• Focus
• Content standard for metadata schema
• Application of FRBR model
• International applicability

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2.1.5 Standards developments

• AACR3 Resource and description, 2007
  highlights
• Content concepts
• Existing AACR updated
• Expanding
• IFLAs Paris Principles
• International Conference on the Principles and
  Future Development of AACR, 1979
• FRBR (Functional Requirements for Bibliographic
  Records) FRANAR
• XML (communication standard), ISBD Dublin Core
  (content metadata standards)
• VIAF (virtual international authority file)

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2.1.5 Standards developments

• AACR3 Resource and description, 2007
  highlights
• Purpose
• Multinational content standard providing
  bibliographic description of and access to all
  media
• Developed in Eng language communities, but also
  applicable in other language communities
• Locate (find, identify, select, obtain FRBR)
  resources

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2.1.5 Standards developments

• AACR3 Resource and description, 2007
  highlights
• Goals
• Rules will be used worldwide
• Rules will be applicable to, and operate in an
  online, web-based environment
• Rules will be compatible with other standards for
  resource description and retrieval
• Rules will be used beyond library community
  (incl. museums, archives, etc
• New introductions to authority control

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2.1.5 Standards developments

• AACR3 Resource and description, 2007
  highlights
• Part II-III
• Update choice of primary and secondary access
  points
• Rework Ch 21 (choice), update terminology
• Form of access points CH 22-25 to incorporate
  authority control principles and rules on related
  references no Ch 26 any more Ch 25 (uniform
  titles) updates to include headings for works and
  expressions

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2.1.5 Standards developments

• AACR3 Resource and description, 2007
  highlights
• Timeline
• 2005 final AACR2 update
• 2007 AACR3 publication release

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2.2 Context

• IFLA
• Directors of National Libraries and IFLAs
  principle of Universal Bibliographic Control
  (UBC)
• International Authority Control System

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2.2.1 IFLA

• UBCIM /ICABS
• Div Bibliographic Control
• Section on Cataloguing
• Section on Classification
• Div for Management and Technology
• Section of Information Technology

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2.2.2 Directors of National Libraries and IFLAs
principle of Universal Bibliographic Control (UBC)

• 1961, Paris Principles
• 1974
• 1977, International Conference on National
  Bibliographies
• 1998, International Conference on National
  Bibliographic Services
• National Bibliographic Agencies

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2.2.3 International authority system

• IFLA publications
• 1978 IFLA WG on an International Authority
  System
• 1984 - GARE
• 1991 - UNIMARC/Authorities
• 1993 International Cooperation in the field of
  authority data, F Bourdon

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2.2.3 International authority system

• ISADN International Standard Authority Data
  Number
• MLAR WG on Minimal Level Authority Records and
  ISADN
• FRANAR Functional Requirements And Numbering of
  Authority Records
• Change in UBC (Universal Bibliographic Control)
  view

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2.2.3 International Authority System
Current practice for coding a name authority
record 001 a11311496 NBA record
number 003 SaPrNL 005 19920310000000.0 008 7904
02n adannaab aaaa nz n 010 n
79032096 035 (sabinet) a103566483 040 DLCcDLCd
DLCdSaPrNL 042 sanb 053 PR9363.3.B7cSouth
African English 053 PT6592.12.R5cAfrikaans 083 0
4 839.36352215SaPrNL 100 1 Brink, André
P.q(André Philippus),d1935- heading / form of
access 400 1 Brink, André,1935- 400 1 Brink,
André Philippus,1935- 700 His Sempre diritto,
1963. 670 His Tweede voorlopige rapport,
1980pt.p. (André P. Brink) 670 His A chain
of voices,1982,pt.p. (André Brink) 700 17 Brink,
André Philippus,1935- 2DLC
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2.2.3 International Authority System
Hypothetical access control record 001 a11311496
NBA record number or ISADN? 003 SaPrNL 005
19920310000000.0 008 790402n adannaab aaaa
nz n 010 n 79032096 035 (sabinet)
a103566483 040 DLCcDLCdDLCdSaPrNL 042 sanb 05
3 PR9363.3.B7cSouth African English 053 PT6592.
12.R5cAfrikaans 083 04 839.36352215SaPrNL 400 1
Brink, André Philippus,d1935- preferred
heading local user / library (100 1 Brink,
André P.q(André Philippus),d1935- default
heading NBA - replaced in favour of local
practice) 400 1 Brink, André,1935- 700 His
Sempre diritto, 1963. 670 His Tweede voorlopige
rapport, 1980pt.p. (André P. Brink) 670 His A
chain of voices,1982,pt.p. (André
Brink) 700 17 Brink, André Philippus,1935- 2DLC
33
2.2.3 International Authority System
Linking an access control record to a
bibliographic record 001 47070148 003 OCLC 008
010606s2001 sa b 000 f afr
namIa 020 0798141751 cR89,95 035 0193547 043 f
-sa--- 082 04 893.3635221 100 1 a11311496 NBA
record number or ISADN? 245 10 Donkermaan
/cAndré P. Brink 250 2de uitg.
(sagteband). 260 Kaapstad bHuman
Rousseau,c2001. 300 348 p. c23 cm. 500 2nd
impr. 2003 (R110,00). 504 Includes
bibliographical references. 546 Text in
Afrikaans.
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2.2.3 International Authority System

• IT
• Process
• Testing VIAF model
• FAST Faceted Application of Subject Terminology
• MACS Multilingual Access to Subjects

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3 Format and IT architecture

• MARC
• outside LIS
• MARC gt XML

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3 Format and IT architecture

• markup / mark-up
• MARC
• XML
• SGML

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3 Format and IT architecture

• Protocol
• Z39.50
• ZING
• OAI-PMH

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3 Format and IT architecture

• Other
• interface
• Interoperability
• metadata

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4 Conclusion

• Summary
• need for authority control
• concepts
• content
• context
• format IT architecture

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4 Conclusion

• Recommended reading
• Authority control in organizing and accessing
  information / eds. Arlene G. Taylor, Barbara
  B. Tillet, 2004/5
• Authority control
• http//ulib.buffalo.edu/libraries/units/cts/ac
• Web world of authority control
• http//www.lib.byu.edu/dept/catalog/authority/
• International Conference on Authority Control
• http//web.usal.es/alar/Bibweb/Revistas/I/interna
  tional_conference_on_auth.htm
• IFLA
• http//www.ifla.org/

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4 Conclusion

• Activity
• Taking the worldwide developments into
  consideration, SA is at the beginning of its
  authority / access control road please
  formulate1-3 proposals for a structured approach
  to SA authority control, in view of contributing
  SA authority records to the VIAF.