1st Tuesday Event

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1st Tuesday Event
05-02-2008
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Domestics

• Kindly switch off all mobile telephones as the
  unit hunting for a signal interferes with the
  sound system.
• There is no fire alarm test planned for this
  evening. If you should hear an alarm, security
  will escort you to the nearest exit and direct
  you to the assembly point in St. Jamess Park.
• Kindly complete the feedback forms and return to
  the registration table. Your feedback is
  important to us in order to continuously improve
  these events.

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Agenda

• 1600 Welcome and domestics Graham Cook
• 1610 Messages from the 1st Tranche of Geri
  McLeary
• Procurement Capability Reviews
• 1630 OGCs Project Programme Strategy Jonathan
  Simcock
• 1700 Developments in Project Intervention
  Philip Cooper
• Gateway
• 1730 Major Projects Review Group update Fiona
  Clark
• 1800 Close followed by refreshments

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Procurement Capability ReviewsTranche 1
Information Sharing Work Stream

• Geri Mcleary, PCR Programme Director

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Overview

• Procurement Capability Reviews
• Represent an independent strategic review of the
  procurement activities of a department and its
  wider network
• Cover the widest definition of procurement, from
  commodities through to complex PFI projects, and
  examine procurement activities along the whole
  delivery chain and across the whole lifecycle
  from policy to disposal
• Involve the deployment of a small team of high
  calibre procurement and commercial experts
  on-site for 3-4 weeks
• Lead to the publication on OGC website of a
  report with prioritised recommendations,
  alongside an Improvement Plan setting out the
  departments response
• Place an obligation on the department to take
  action to improve. This is supported by OGC
  monitoring, progress stocktakes and further
  reviews.

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The model

• Leadership
• 1. Visibility and Impact
• 2. Strategy and Business Alignment
• 3. Stakeholder and Supplier Confidence
•  
• Skills Development and Deployment
• 4. Resourcing
• 5. Intelligent Client Capability
• Systems and Processes
• 6. Governance and Organisation
• 7. Sourcing and Collaboration
• 8. Process and Tools
• 9. Information and Performance Management

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Progress so far

• First tranche of reviews comprised DfES (as was),
  DWP and CLG
• Review reports, departmental Improvement Plans
  and overview report on key emerging themes from
  first tranche published on 6 December - all
  material available on OGC website
• Now disseminating messages and testing our
  thinking about common themes with procurement
  community
• Second tranche of reviews (Defra, DfT and DfID)
  will be published in May

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Key emerging themes (early days)

• Seven themes
• Influencing spend outside the core dept
• Shortage of skilled and experienced procurement
  professionals, with sufficient visibility
• Need for better data
• Need for more market shaping, strategic supplier
  engagement and relationship management
• Need for more, and more effective, collaboration
• Measuring procurement performance
• Need for better knowledge-sharing

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Questions Your input!

• Are these themes surprising do they resonate
  with your experience?
• Are these systemic issues?
• Are there other issues not on this list that you
  would expect to see?
• So what next
• Are there any obvious solutions or quick wins?
• What should departments be doing?
• What should OGC be doing to help them?

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Questions, further contact

• Lucy Sydney, PCR Programme Advisor Tel 01603
  704453
• Email Lucy.Sydney_at_ogc.gsi.gov.uk
•  
• Jason Waterman, PCR Programme Development Tel
  01603 704949
• Email Jason.Waterman_at_ogc.gsi.gov.uk
• Geri Mcleary, PCR Director Tel [phone]
• Email Geri.Mcleary_at_ogc.gsi.gov.uk
• Access the Tranche 1 reports and the emerging
  themes document on the OGC website at
  www.ogc.gsi.gov.uk

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OGCs Project Programme Strategy

• Jonathan Simcock, Executive Director Capital Group

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Project Intervention and Gateway

• Philip Cooper, Gateway Portfolio Leader

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Changes to the Application of Gateway
Background Briefing Material First Tuesday
5 February 2007
V 1.2 (Draft)
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OGCs Projects Strategy

• Aim
• major government projects achieve their intended
  outcomes
• Policy Development
• Transforming Government Procurement (TGP)
  mandate
• Gateway with teeth and MPRG
• Procurement Council 13 November 2007
• Perm. Secs. support for proposed reinforcements
• 2008/9 Business Planning for Capital Group
  (Projects Strategy)

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Procurement Council (all agreed)

• Reporting
• Support for portfolio of 'major' projects
• Support continued development of integrated
  reporting with first full cycle early in 2008.

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Reporting
Compliance/enforcement HMRC Govt Banking
Agency HMRC Carter Programme HMRC PAYE
Programme HMRC National Identity
Scheme HO Airwave HO Olympic Security
HO IMPACT HO Intercept
Modernisation HO E-Borders HO Vetting
barring HO Carrier Strike
MOD Fut Rapid Effect System MOD Defence Info
I/structure MOD Defence Training MOD Strategic
Deterrent MOD Libra MOJ NOMS MOJ Pri
son Capacity MOJ Census 2011
ONS
Nuclear Decommission BERR Carbon capture BERR
Fire resilience Programme DCLG Thames
Gateway DCLG Olympics DCMS Digital
switchover DCMS Contactpoint
DCSF Whole Farm DEFRA Major
Highways DfT Crossrail DfT Rail Franchise
replacementDfT Pandemic Flu DH NHS IT DH
Child Maint - redesign DWP Enabling
Savings DWP Pension Transformation DWP Employment
allowance DWP Customer Info System
DWP Future Firecrest FCO UK Visas Biometrics FCO
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MAJOR PROJECT PORTFOLIO
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Reporting Format (Work in Progress)
Portfolio Dashboard
Department/ Organisation
STAGE
Delivery Confidence
Progress on recommendations
Governance
Total Costs (m) (Revised)
Dependencies
PROGRAMME
Skills, capabilities
Aims and Scope
Funded 07/08 CSR
Processes
Capacity
Financial Benefits(m)
Next Review
Last Review
End Date (Revised)
E-BORDERS
Y 112m Y 248m
1208 (No)
G(4) tbd
G(3) 07/07
10/08 (No)
Implement ation
327 (tbc)
HO (BIA)
Overall Delivery Confidence and Trend
Assurance information
WORK IN PROGRESS EXAMPLE PROGRAMME FOR
ILLUSTRATION ONLY

• Critical data
• Phasing
• Costs
• Benefits

Assessment of Programme Performance
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Procurement Council

• OGC Gateways
• Gateway to be further developed
• OGC will work with Gateway community to plan and
  make changes
• Departments to provide input to proposed changes

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OGC Gateway

• OGC Gateway
• Protecting the core OGC Gateway principles
• ( focus on increasing likelihood of
  SROs success )
• Plus Developing OGC Gateway
• Starting Gate
• a review teams assessment of delivery confidence
• more effective escalation
• assurance of follow up action
• FOI

Update to Procurement Council 13 March 2008
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Pilot Projects and Dept inputs

• Home Office David Ackland
• Passport Design and Production (Gate 2)
• Card Design and Production (Gate2)
• Vetting and Barring (Gate 0a)
• Schengen Information Systems (Gate 2)
• SOCA Suspect Activity Reports (Gate2)
• FCO Philip Macpherson
• FTN/GSI (Gate 2)
• MoD Simon Sparks
• Streamlining (Gate 0)
• DCSF Mark Fensome
• Primary Capital Programme (Gate 0)

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OGC Pilots

• OGC Executive Director Jonathan Simcock
• Gateway Changes - Leader Steve Mitchell
• Gateway Portfolio Leaders for the pilots
• Dave Richards HO
• Philip Cooper MOD, FCO
• Courtney Smith DCSF
• Gateway Brand Assurance input Phil Kemp
• Project Management Team
• Penny Daniels
• Jill Pask

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Developing our conversation

• Communications
• Overview of proposals
• Findings from pilots
• Plans and implications
• Feedback
• RTL Contact
• Briefings at Planning Meetings
• Training Gateway Preparing
• RTL Masterclasses etc
• First Tuesday updates

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Changes to the Application of Gateway
Background Briefing Material First Tuesday
5 February 2007
V 1.2 (Draft)
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Major Projects Review Group Update

• Fiona Clark, Director MPRG

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THANK YOU