SEC Meeting

1
SEC Meeting

• January 19, 2007

2
Whats New?

• Rachel Page from Washburn
• WB set aside a day per grade level team, to team
  and work on plans towards PLC goals.
• Sub-pay for teachers who need subs and for
  teachers who cannot miss working with kids for a
  day.

3
Whats New At Washburn

• Morning One of our goals was to learn more about
  each other's work, so that we could "piggy back
  on service" as much as might be good for the
  child.
• Afternoon is dedicated to
• First, doing a brain map of an ideal assessment
  share meeting.
• Second, deliver the best assessment share meeting
  that we know how to do. Principal acts as
  parent.
• It is exciting to get this chance to fine-tune
  the good work that we are doing and make our
  information even more valuable to the family and
  to each other.

4
Elementary Staff Development

• Jan. 26th 8-1130 am
• DCD Staff room 310 at OLE
• Multicategorical and EBD Setting 1,2,3 Lisa
  Schenkelbergs room at WW
• ASD staff meet at RV
• Social Workers meet VVE conf. room

5
Itinerant Staff Development

• Jan. 26th morning meetings
• Psychologists
• Sp/L, D/HH
• OT
• D/APE at OLM D/APE room

6
Secondary Staff Development

• TF and Dept. Lead responsible for organizing time
  and providing an agenda to team, principal and
  supervisor.
• Please send Jane M.
• - Building and room you will be meeting in
• - If you will be meeting in a separate group,
  please let her know who will be leading your
  department morning session. You will be in charge
  of taking attendance.

7
Due Process

• Initial Evaluation Happens only once. If other
  areas are later assessed these all fall under
  Re-evaluations. !!!AT THIS MOMENT IN TIME!!!
• IEP Meeting Date Document the IEP meeting date
  on which the proposed IEP was reviewed or written

8
Due Process

• Anticipated Start Date District must serve
  notice to the parents within a reasonable amount
  of time and in no case less than 14 calendar days
  before the anticipated start date of services.
• Therefore allow sufficient time between the IEP
  meeting date and anticipated start date of
  service to ensure time for drafting the IEP,
  notice sent to parent and 14 calendar-day review
  period

9
The team determining ASD eligibility and
educational programming

• must include at least one professional with
  experience and expertise in the area of ASD
• and
• a school professional knowledgeable of the range
  of possible special education eligibility
  criteria.

10
Due Process PLEP

• Must address the educational, developmental and
  functional needs of the child.
• A statement of how the students disability
  affects their involvement and progress in general
  ed. curriculum
• How the disability effects their involvement and
  progress in transition areas (ages 14)
• For preschool children, as appropriate, a
  statement of how the disability affects the
  childs participation in appropriate activities

11
Due Process PLEP continued

• Data must be CURRENT (Present Level)
• Flow from last IEP (review data of last IEP)
• Strengths should be found in what is written
• Must be completed even when an evaluation has
  just been completed. See ER can not be used

12
Manifestation Determination

• Revised form will be online by February 1.
• MD meeting required for 6 or more consecutive
  days of suspension
• or
• when there is a cumulative of 10 days
• and then
• after each day of suspension after that
• HOMEBOUND NEEDED IMMEDIATELY ONCE 10 DAY HAS
  BEEN MET.

13
Initial Transition Assessment in Middle School

• Student Questionnaire BL28A
• Parent Checklist BL28B
• Interest Inventory IDEAS or Career Cruising
• We will no longer use a standardized instrument
  for initial evaluations in the middle school

14
Transition IEPS Prior to IEP Meeting

• Gather information on all 5 areas of Transition
  for the IEP meeting
• Student information (interview, 2 informal
  measures). Complete prior to the meeting.
• 2. Parent information (interview or checklist)
• This could occur before the meeting or at
  the meeting

15
Transportation

• Updated Special Transportation Emergency form
  with Bus Request on back. Both English and
  Spanish.
• Use the Online Bus Request whenever possible.
• The web times-out after 15 minutes.
• Please keep these forms on file. You can also
  obtain them on the Procedural Manual Website
  under BL 30 and BL 30a.

16
DHH Referral Procedures

• Referral Flowchart (yellow handout)
• Referral Sources school staff, Sp. Ed. Dir.,
  health care provider, parent
• Step 1 Info to Bloomington D/HH Teachers
• Step 2 Qualifying loss? Need more info? (D/HH
  Tchr)
• Step 3 Contact Bldg TF initiate referral for
  ISD 287 Ed. Audiology (D/HH Teacher)
• Step 4 Pre-referral forms to classroom tchr
  (Bldg TF)
• Step 5 Arrange Pre-eval. Mtg. with Sp Ed. staff
  D/HH Tchr (Bldg TF)
• Step 6 Have Eval Planning Mtg ONLY AFTER 287 has
  referral form from 271 (Bldg TF)
• Step 7 Proceed with evaluation process as usual.

17
DHH Referral Procedures

• D/HH Reminders
• Sp. Ed. CANNOT REPLACE personal healthcare for
  hearing loss
• Sp. Ed. DOES NOT arrange or pay for all ASL
  interpreting/cueing after school hours.
• Sp. Ed. arranges and pays for ASL
  interpreting/cueing only when the event is part
  of a regular school program or IEP (band concert,
  environmental overnight, )
• Interpreting/cueing for all other events (after
  school ski club, community ed., ) are arranged
  and paid for by the event provider (gen. ed.,
  community ed.)

18
3rd Party Billing TrainingPara Time Study

• Who Paras for billable students
• What Annual time study
• When Monday, Feb. 26 - Friday, March 9
• Why Required to get Med. Asst. reimbursement.
• VERY IMPORTANT. Required by law. Thousands of
  dollars reimbursed for billable para services.

19
3rd Party Billing TrainingPara Time Study

• Continue to fill out regular Personal Care
  Documentation form during time study
• Document YOUR time spent on these activities, NOT
  the students time.
• If providing care to more than one student at the
  same time, divide the time spent among all
  students receiving that care.

20
3rd Party Billing TrainingPara Time Study

• Time study forms and directions will be sent to
  the schools
• PowerPoint training and forms also available in
  Para Conference on First Class

21
3rd Party Billing TrainingPara Time Study

• Questions? Contact Sandy Schafroth,
• 681-6504 or Meredith Boo, 681-6509
• Send completed Time Study sheets to
• Sandy Schafroth at Student Services at ESC

22
BREAK
23
Technology

• Pop-ups for IEP and forms
• Handouts indicate current pop-ups
• Send changes for second semester to JK
• Computers Joint-Purchase June 2005
• Handouts for each building
• Please complete and return to JK
  

24
Technology

• High schools/Middle Schools
• Skills Tutor-is it being used?
• What can be done to help?
• IHP doesnt automatically print
• Significant Change Form
• Form is Gone
• No longer on the Forms Menu
  

25
Technology

• Features Suggestion on Forms Menu
• All suggestions have been read/discussed
• Many will be incorporated into new IEP
• Structure (programming) of new IEP system is well
  underway
  

26
Alternative Assessments

• Task-based alternate assessment for MCA-II
  Reading grades 3-8, 10 and Math grades 3-8, 11
• Students with the most significant cognitive
  disabilities
• Must be documented in Students IEP prior to
  testing.
• Will be used in AYP calculations
• Teacher
• Uses a scoring rubric to evaluate student
  performance
• Enters scores online

27
Alternative Assessments

• Training will occur in March
• Testing Window April 2 May 4, 2007
• Sp. Ed. students take the MDE Alternate
  Assessment for writing if the following statewide
  census tests are not taken
• GRAD Written Composition (grade 9)
• BST Written Composition (grade 10)
• Minnesota Writes! (grade 6)
• Must be documented in students IEP.

28
Alternative Assessments

• Preparing for the MTAS
• Review MTAS test specification/curricular goals
• Determine which students will participate
• Do IEP teams need to be reconvened?
• Share information about MTAS with parents
• Make sure administrators are trained
• Testing Window April 2 May 4
• Plan for a two-week preparation window prior to
  testing window
• Gather materials, adapt passages, plan schedule

29
Alternative Assessments

• Resources Links to MTAS Test Specification
• Home Accountability Programs Assessment and
  testing Assessments Minnesota Test of Academic
  Skills (MTAS) MTAS Item Samplers (MTAS Test
  Specifications)
• Direct Link for Item Samplers
• http//education.state.mn.us/MDE/Accountability_Pr
  ograms/Assessment_and_Testing/Assessments/MTAS/MTA
  S_Item_Samplers/index.html

30
Alternative Assessments

• Direct Link for MTAS Test Specifications
• http//education.state.mn.us/MDR/Accountability_Pr
  ograms/Assessment_and_Testing/Assessments/MTAS/MTA
  S_Test_Specifications/index.html

31
Team Decision-Making

• Key is team
• Everyones input is equally important
• If there is not consensus about eligibility
• - one person in disagreement write a
  dissenting opinion.
• - if two are not in agreement with others
  supervisor and/or district rep decides.
• - pre-meeting when possible if there appears to
  be a lack of agreement among evaluators

32
Faxing and E-mailing Records

• Authorized requests for information must be
  granted within 10 business days of the request
  provided that the request is complete, legible
  and includes the 2.00 fee, if required.
• Typically this would allow for mailing the
  requested information which is the preferred
  method.
• Electronic transmittal of private information
  should not occur.
• Faxing information has a higher risk of a breech
  in confidentiality.

33
Faxing and E-mailing Records

• In some instances (e.g., student registering at a
  new school) a 10 day delay in the receipt of
  educational records negatively impacts the
  student
• For this reason, under certain circumstances,
  faxing information is permitted to
  non-post-secondary schools
• 1. The request for information is on the
  letterhead of a school complete with school
  mailing address, phone and fax number, and signed
  by a school official for verification purposes.
• 2. The information is faxed directly to the
  school

34
Faxing and E-mailing Records

• 3. The information to be faxed is limited to
  information needed to expedite the students
  enrollment in school (e.g., transcripts,
  immunization records, attendance information,
  report cards, standardized testing, most recent
  IEP and evaluation report. etc.)
• 4. If a post-secondary educational institution
  requests records for a student and the student is
  over age 18 the student must sign the request and
  pay the 2.00 fee.

35
Faxing and E-mailing Records

• Private information may not be faxed to
  individuals or businesses
• Faxing of information is permitted to schools
  within the Bloomington Public Schools

36
Child Count

• December 1, 2006 Child Count
• (Refer to Handout)
• - The overall count is very consistent with last
  years
• (20051508 20061509)
• - Mild growth seen in Sp/L and ASD
• - Mild decline seen in SLD and EBD

37
Child Count

• - Given decline in district enrollment (-213
  students) moved from 11.78 to 12.04
• - This compares to 2005
• State 12.72
• Region 12.1
• - Child Count will be used in 2006-07 staffing
  allocations

38
DCD services in home buildings
39
ESCE and Kindergarten Round-Up

• - Kindergarten placements are currently being
  made.
• - Parents of students who will not be placed in
  Center-Based programs are encouraged to attend
  Kindergarten Orientations at their home
  buildings.
• - Parents of students who will be placed in
  Center-Based programs will be encouraged to
  attend Kindergarten Orientations at those
  schools. Program placements will be made as soon
  as possible to give them opportunity to
  participate.

40
Staff Surveys

• - Student Services is conducting a self-study.
• - General education staff, special education
  staff, and administrators have all been sent a
  survey.
• - Surveys are to be returned to Jane W. at ESC by
  Friday, Feb. 2.

41
Handouts

• Caseload for next year
• FASD brochures
• New Transportation Forms
• D/HH Referral Flow Chart
• BL 2a Agreement IEP Team Attendance Form
• Child Count December 1, 2007

42
Next SEC Meeting

• February 23, 2007
• Treats by
• Valley View Elementary and Middle Schools