Manager Self Service

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Manager Self Service
Start
HCM Human Capital Management
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This Presentation Will Show You

• How to view employee job and personal info
• How to temporarily change full/part time status
• How to retire employee
• How to terminate employee
• How to promote employee
• How to request Ad Hoc salary change
• Next Steps

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Ground Rules

• Please ask questions to further your
  understanding about how the system works.
• Please read the FAQs in your Reference Guide
  prior to asking your question.

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Accessing the System
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Accessing the System
www.asu.edu/interactive
AvailableJuly 2 This is the ONLY place for MSS
functions. For other functions, please log into
PeopleSoft.
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Manager Self Service Menu
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View Employee Personal Information
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View Employee Personal Information
Manager Self Service gt Job and Personal
Information gt View Employee Personal Info
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View Employee Personal Information
If reviewing a direct report, click on their name
from the list. If reviewing an employee who
rolls up to you, click on the org chart icon to
the right of the respective direct report that
the employee reports up through.
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View Employee Personal Information

• Managers can view both job
• personal information for
• employees that report or roll up
• to them.
• For example
• Original Date of Hire
• Job Title
• Home Address/Phone Numbers
• Certifications
• Birthday (NOT YEAR)

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Temporarily Change FT, PT, or PRN (as needed)
Status
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Request to Change FT, PT, or PRN Status
Manager Self Service gt Job and Personal
Information gt Request to Change Full/Part Time
Status

• This function should only be used if the position
  does not change (funding does not change), but
  the employee temporarily needs to change their
  employment status (For example, intermittent
  FLMA).
• This change may also impact the employees
  benefit status.

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Request to Change FT, PT, or PRN Status

• Full Time 1.0 FTE (40 hrs week/52 weeks a year)
• Part Time less than 1.0 FTE, if greater than .5
  benefits eligible
• PRN as needed, less than .1 FTE
• Exempt employees change in hours worked will
  cause the pay rate to change.
• Once the request is submitted, it then goes to HR
  to process.

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Retire Employee
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Retire Employee
Manager Self Service gt Job and Personal
Information gt Terminate Employee
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Retire Employee

• There are two actions under this section, one is
  retirement and one is retirement in lieu of
  termination.
• Please see the definition of retirement in the
  SPP manual.
• Retirement Requires approval from OHR Benefits
• Retirement in lieu of termination Requires
  approval from OHR Partners.

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Retire Employee

• Retirement request goes to HR for further
  processing.
• Work with your HR Rep/Partner if you have any
  questions
• regarding this function before processing the
  request.
• Additional information for Employees that are
  Retiring can be found at http//www.asu.edu/hr/be
  nefits/retirement_info.html

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Terminate Employee
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HRs Web Page
http//www.asu.edu/hr HR Advisor Termination
Checklist Prior to processing this action, you
must follow the Termination Checklist located on
the HR Advisor under Sample Letters and
Checklist. You must have also received any
necessary approval for involuntary terminations
(from department and/or Human Resources) to move
forward with this action.
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Terminate Employee
Manager Self Service gt Job and Personal
Information gt Terminate Employee
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Terminate Employee

• There are two types of terminations, voluntary
  and involuntary.
• For voluntary terms, please follow the steps in
  the Termination Checklist on the HR Advisor.
• For involuntary terms, please work with your HR
  Rep and/or Partner.

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Terminate Employee
Reasons for Termination
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Terminate Employee

• This function does NOT go to HR for further
  processing. Once you click the submit button, it
  is complete.
• Work with your HR Rep/Partner if you have any
  questions
• regarding this function before processing the
  request.
• HR Termination Checklist can be found at
  http//www.asu.edu/hr/hr_advisor/sample_letters_an
  d_checklists/index.html

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Promote Employee
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Promote Employee
Manager Self Service gt Job and Personal
Information gt Promote Employee
Follow the criteria listed in SPP 402-05 for
career progression within or outside of
classification for classified staff. For Service
Professionals or Administrators, please also
follow the guidelines in SPP 402-05 and work with
your HR Representative/Partner for further
guidance.
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Promote Employee/ Career Advancement
Manager Self Service gt Job and Personal
Information gt Promote Employee

• Reason for Promotion select
• Career Advancement
• Position select a position from
• the existing positions.
• If it is a new position, create the
• position first using Position
• Management.

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Promote Employee/ Career Advancement
Once you submit the promotion request, you will
receive an email confirming the request was
submitted and requires additional approval.
The reports to (next level manager) is also
sent an email notifying them they have a request
needing approval.
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Promote Employee/ Career Advancement
Managers can request an Ad Hoc Salary change in
conjunction with the promotion. Ad Hoc Salary
Change and Promotion are two different steps and
processes.
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Promote Employee/ Career Advancement
Manager Self Service gt Job and Personal
Information gt Approve Promotion

• Approve Promotion
• The manager who approves the
• promotion receives an email
• notice of the promotion request
• with a link to this approve
• promotion page.

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Promote Employee/ Career Advancement
Manager Self Service gt Job and Personal
Information gt View Promotion Status

• View Promotion Status
• The manager who initiates
• the promotion can also view
• the promotion status.
• Data Saved It was approved.
• In approval Process It is still
• pending approval.

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Promote Employee/ Career Advancement

• Promotion Status Details

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Ad Hoc Salary Change
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HRs Web Page
http//www.asu.edu/hr SPP Manual It is
recommended that salary increases follow the
guidelines in SPP 402-05, be approved by the
head of the department and Human Resources is
also available for further guidance.
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Ad Hoc Salary Change
Manager Self Service gt Compensation gt Request Ad
Hoc Salary Change
Managers can also access this function by
clicking the Ad Hoc Salary Change link after
submitting the Promote Employee Request.
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Ad Hoc Salary Change

• You can change any of the following three fields
• Change Percent
• Change Amount
• New Amount
• Click the Calculate New Total, then the Submit
  button.

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Ad Hoc Salary Change
Once you submit the Ad Hoc Salary Change request,
you will receive an email confirming the
request was submitted and requires additional
approval. The reports to (next level
manager) is also sent an email notifying them
they have a request needing approval.
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Ad Hoc Salary Change
Manager Self Service gt Compensation gt Approve Ad
Hoc Salary Change
Approve Ad Hoc Salary Change The manager who
approves the Ad Hoc salary change receives an
email notice of the request with a link to this
approve Ad Hoc salary change page.
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Ad Hoc Salary Change
Manager Self Service gt Compensation gt View Ad Hoc
Salary Chg Status
View Ad Hoc Salary Change Status Managers can
also view the Ad Hoc salary change status.
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Where to Get Help

• There are several resources available to help you
  with your use of Manager Self Service.
• www.asu.edu/hr
• http//hcm.asu.edu
• Email AskHR_at_asu.edu
• Call the HCM help desk [phone]

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HRs Web Page
http//www.asu.edu/hr SPP Manual HR
Advisor Termination Checklist ALL information
about HCM can be found here.
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HCM Manager Self Service
http//hcm.asu.edu All info presented today is
available here FAQs Communications Reference
Resources Visit often! Changes are happening
rapidly
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Last Slide

• We may have time for some questions (please
  check if the reference guide has the answer
  before asking)
• If your question does NOT get asked and answered,
  put it on a 3X5 card we will add it to the FAQ
  at http//hcm.asu.edu
• Point your co-workers to http//hcm.asu.edu
• Help your department transition to the new
  system!
• If you feel like you dont need the reference
  guide for future reference, please leave behind
  for the next session (its also available at
  http//hcm.asu.edu)
• Remember The system doesnt go live until
  July.