Project Execution Planning for Earned Value Management

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Project Execution Planningfor Earned
ValueManagement

• LSST Directors Review
• SLAC
• March 8-9, 2006
• Theodore L. Lavine
• LSST Group at SLAC
• and
• Thomas L. Frey
• LSST Corporation and Triad Project Management
  Services, Inc.

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Earned Value Management (EVM)

• DOE and NSF both demand this quality-oriented
  standard for management of scope, cost, and
  schedule.
• The budgeted value of scheduled elements of the
  work-scope is earned as those elements are
  completed.
• EVM process is transparent and systematic
• First, plan the work.
• Manageable WBS
• Activity schedule
• Time-phased cost and resource budgets
• Objective measures of performance
• Integrated Performance Measurement Baseline (PMB)
  plan
• Then, work the plan.
• Track actual cost and effort.
• Analyze variances from the PMB.
• Forecast cost at completion and completion date.
• Revise and control the plan as necessary.

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LSST Earned Value Planning Process

• Camera, Telescope, and Data Management Systems
  are planning for implementation of EVM
• LSST has strong leadership and experience in
  project control
• Thomas Frey, Project Controls Specialist, is
  assigned to the LSST PMO full-time from Triad
  Project Management Services, Inc.
• Theodore Lavine at SLAC is the Camera Project
  Control Manager.
• Charles Butehorn is the Financial Planner for
  BNLs Camera Team.
• The LSST Subsystem Teams have working versions
  of
• WBS and Dictionary
• Detailed Activity Schedule starting in FY07
• Target Cost Allocations
• Activity-Based Cost Estimates
• These are living documents that are evolving as
  we develop the LSST Project Execution Plan.

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Camera WBS Status
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LSST Schedule Status

• LSST project schedule
• 1154 activities and 1862 logic relationships
• Camera subsystem schedule
• 710 activities, 1212 logic relationships
• Camera Schedule Drivers
• Project Engineering Design in FY0708
• Preliminary Design Review at end of FY07
• Detailed Design Review at end of FY08
• Line-Item Construction starts in FY09
• DOE-HEP FY09 budget request to OMB is due in June
  2007.
• First Light in December 2012.

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Cost Estimating Status

• Cost Estimates created for 240 separate
  activities, so far, predominantly between 30k
  and 500k.
• More detailed, task-based estimates will follow
  for all subsystems from March through August,
  2006.
• Starting in March, the cost estimating database
  will incorporate
• Relational database for cost resource estimates
• Automated table of direct and indirect resource
  rates
• Standardized datasheets for capturing the cost
  resource basis-of-estimate for each activity
• Standardized methodology for risk-based
  contingency estimation (technical-, cost-,
  schedule-risk) by activity
• as described in the LSST Cost Estimating Plan.

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Distribution of 240 Cost Items Estimated
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Camera Sensors Rafts WBS/Schedule/Cost
9
Zoom-in Sensor Acquisition Testing
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Camera Integration WBS/Schedule/Cost
Cryostat Integration
Camera Integration
Cost
Recent cost estimate was 4.5M, fully loaded
without contingency.
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Zoom-in Camera Integration
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Time-Phased Camera Cost Estimate

• Integrating cost estimates with the schedule
  facilitates resource usage analysis.
• We are working toward subsystem plans that will
  be manageable and executable.

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Time-Phased Planning - Future Steps

• Implement EVM in stages
• Identify the Earned Value measurement tasks
  and/or milestones for each subsystem.
• Establish actual effort accounting, by task and
  institution.
• Start doing EVM during Detailed/Final Design work
  (FY08).
• Reconcile acquisition strategy with schedule and
  budget authority for funding the multi-M
  procurements.
• For the camera, these major procurements are the
  sensor prototype, production sensors, lenses and
  filters

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LSST EVM System Development Summary

• Uniform approach is being applied to the Camera,
  Telescope, and Data Management Systems
• Centralized, integrated database and tools
• Strong Project Control experience at LSST PMO,
  SLAC, and BNL
• Subsystem Managers are involved in implementation
• Fully supported by Project Manager