The Foothill-De Anza Technology Environment

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The Foothill-De Anza Technology Environment

• Willie Pritchard
• Vice Chancellor, Technology

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Goals for the session

• Show models of current technology environment
• Physical
• Network
• Software
• Help audience understand technology challenges
  and opportunities
• Layout a road map for our near term future
• Provide a glimpse of our longer term future

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(No Transcript)
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Think of our technology environment as a series
of layers
Technology Layers
Computers, servers, switches, printers, cable
cable, switches, routers, hubs, software,
applications, browsers, databases, educational
information system
Now well take one layer at a time. First the
physical environment
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Physical Environment
Internet User
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Physical Environment
Internet User
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Physical Environment
Internet User
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Physical Environment
Admin User
Internet User
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Physical Environment
Admin User
Internet User
E-mail User
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Physical Environment
Admin User
Internet User
E-mail User
Database User
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Physical Environment
Admin User
Internet User
E-mail User
Database User
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Physical Environment
Admin User
Internet User
E-mail User
Database User
x 200 switches
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Physical Environment
Admin User
Internet User
E-mail User
Database User
x 200 switches
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Physical Environment
Admin User
Internet User
E-mail User
Database User
x 200 switches
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Physical Environment
Admin User
Internet User
E-mail User
Database User
x 200 switches
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Physical Environment
Admin User
Internet User
E-mail User
Database User
x 200 switches
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Physical Environment
Admin User
Internet User
E-mail User
Database User
x 200 switches
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Network Environment

• What are the characteristics of an excellent
  network?
• Reliable
• Secure
• Fast
• What technical requirements ensure each?
• Firewall
• Lots of bandwidth
• Authentication/Authorization
• Switched network
• Segmented networks (VLANs)
• VPN

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Network Environment

• What are the characteristics of an excellent
  network?
• Reliable
• Secure
• Fast
• What technical requirements ensure each?
• Firewall (Reliable, Secure)
• Lots of bandwidth (Fast)
• Authentication/Authorization (Reliable, Secure)
• Switched network (Secure, Fast)
• Segmented networks (VLANs) (Reliable, Secure,
  Fast)
• VPN (Secure)

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Network Environment

• Two ways to view our network
• Physical Network
• Virtual Network

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Foothill Physical Network
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De Anza Physical Network
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Virtual Network

• What are VLANs?
• Virtual Local-Area Networks
• A virtual method for separating an enterprise
  network into different segments (LANs) for
  performance and security
• The FHDA network has several VLANs
• Open (to the world)
• Secure (only authorized users have access)
• Academic (for instructional uses)
• Based on physical location of network jack
• Not currently applicable to wireless

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Off Campus Users
Virtual Network Environment
Campus Users
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Off Campus Users
Virtual Network Environment
Campus Users
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Off Campus Users
Virtual Network Environment
Campus Users
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Off Campus Users
Virtual Network Environment
Campus Users
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Off Campus Users
Virtual Network Environment
Campus Users
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Security for Outside Access

• We need a Virtual Private Network (VPN)
• Provides secure method for connecting from off
  campus to our Secure VLAN
• Authentication
• Authorization
• Encryption
• Tunneling

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Off Campus Users
Virtual Network Environment
Campus Users
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Off Campus Users
Virtual Network Environment
Campus Users
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Software Environment
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Software Environment

• State of our current software environment
• Multiple applications
• Multiple interfaces
• Steep learning curve
• Incompatible applications
• Multiple passwords and accounts
• Expensive to acquire, develop, or replace
• Multiple database formats
• Inflexible backend database for our information
  system

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Software Environment
Meeting Maker IR Data Warehouse Automated
workflow Student Tracking TouchNet
Registration SIRSI Tech Help www.foothill.edu Accu
Stream Go Print SEVIS Resource 25 Student ID
cards CATS MS Active Directory ETUDES-ng
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New Portal Environment

• Will provide the following remedies
• Single sign-on
• Unified interface
• Integrated applications
• One-stop shop
• Inexpensive, quick development
• Portable to new information system
• Individualization and customization
• Transparent backend databases
• Little training needed

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FHDA Portal

• What is a portal?
• An electronic, personalized, customized newspaper

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FHDA Portal

• What is it?
• Entrance (portal) to all of your district
  resources

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FHDA Portal

• What is it?
• Uses standard web technologies
• Graphical User Interface
• Industry standards
• Made up of channels (or portlets) of information
  and functionalities
• Provides access to many different resources

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FHDA Portal

• What kind of channels/portlets are there?
• Informational
• News, weather, book and movie reviews
• Campus news, events, significant dates
• Functional
• Workflow processes (timesheets, evaluations,
  grade submittals, etc.)
• Data retrieval
• Search tools
• Where do we get portlets?
• CampusEAI Consortium (open source)
• Develop ourselves

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FHDA Portal

• How is it customizable?
• By group
• Students
• Faculty
• Staff
• Managers
• Campus (Foothill, De Anza, Central Services)

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FHDA Portal

• How is it personalized?
• Each individual will have a selection of portlets
  to choose from
• Some portlets will be required of all
• Emergency notifications
• Some will be required of certain groups
• Students registration
• Employees workflow

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FHDA Portal

• Demonstration of current prototype
• Lots of work yet to be done
• This is not the final design
• Many more portlets to acquire and build

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FHDA Portal

• What are some possible portlets?

Daily planner
Campus Headlines
Campus Views
My Degree Progress report
Academic Information
Employment opportunities
Library check out record
Campus web search
This month in campus history
IT Services Announcements
RSS Blogs
Slashdot
Email
Campus News
Campus Events
My demographic info
My schedule
Parking Waiting lists
Poll
16 favorite web sites
Today in history
MSN Money Stock Ticker
Search Movie database
Weather
Live on campus
Film reviews
Word of the day
Blackboard
LDAP authentication
InfiNET
Book Reviews
SciFi Storm
Search pulldown
Film Society
News
IT eStores (Apple, Dell, etc.)
HR "open area"
Emergency notification
Library pathfinders
TV Show news
Online phone directory
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FHDA Portal

• What portlets might we develop?

Data query tool
CATS
CMS (ETUDES) integration
Workflow (forms) processing
Faculty access to SIS
Library records
Interface to Meeting Maker HR info update
Financial Aid applications
Class rosters Bookstore
Benefits Enrollment
Survey Portlet
Early Alert for students
Voter registration
Interface to TouchNet Registration
Transcript request?
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FHDA Portal

• What is the timeline for implementation?
• As fast as we can do within the constraints we
  have
• What still needs to be done?
• User interface design underway
• Identity Management
• Authentication Authorization
• FHDA portlets need to be developed

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Workflow (Forms) Processing

• How does it work?
• Applies logic to the flow of our paperwork
• Allows for electronic distribution through the
  web
• Electronic approvals
• Examples
• Timesheets/payroll
• Faculty Evaluation
• Grade Submittals
• Next?

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Technology Layers
Remember the three layers
Computers, servers, switches, servers, cable
cable, switches, routers, hubs, software,
applications, browsers, databases, educational
information system
On most projects and work requests,we have to
deal with all three
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Questions?