Electronic Presentations

1
Electronic Presentations

• An Overview

2
Overview

• Computer-generated visual aids
• Help communicate information
• To deliver and support key points combine
• Text
• Graphics
• Audio
• Video
• Animation

3
Purpose

• Presentations are given to
• Inform
• Persuade
• Entertain
• More effective by combining two senses
• Sight
• Hearing

4
Key Features

• Design templates
• Word processing
• Drawing
• Charts and graphs
• Animation
• Importing
• Tables, spreadsheets, clip art, sound, and video
• Exporting
• Slides, notes, and handouts

5
Design Template

• Everything set up
• Font and font size
• Places for keying information
• Background design
• Color schemes
• Can be changed to fit the needs of the user

6
Views

• Normal creating and editing slides
• Slide Sorter shows all the slides in miniature
• Rearranging slides
• Applying features to several slides at a time
• Slide Show presenting slide show
• Notes Page see each slide on a separate page

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Slide Layouts

• The way text and graphics are arranged
• Common layouts
• Title slides
• Bulleted list slides
• Slides with clip art
• Slides for charts

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Professional Presentation

• Click on the Office Button
• Select New
• Double click on blank presentation
• Click on Design and select a theme
• Key the Title
• Professional Electronic Presentations
• Key the Sub Title
• Your Name
• PJHS Design Services

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Saving Your Presentation

• Click on the Office Button
• Select Save As
• Select 97 2003
• Navigate to your student drive
• Create a new folder
• Presentations
• Name the file
• Professional Presentation

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Bulleted Lists Slides

• Guide discussion
• Help the audience follow a speakers ideas
• Keep it brief
• Do not write complete sentences
• Be concise

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Bulleted Lists

• When creating lists
• Focus on one main idea
• Add several supporting ideas
• Limit the number of lines
• Limit long wraparound lines
• Set first-level topics in 30-34 pt.
• Set second-level topics in 24-28 pt.

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Bulleted Lists

• Insert a new Title and Content Slide
• Key the Title Presentation Planning
• Key the List
• Consider the audience.
• Consider the subject.
• Consider the equipment.
• Consider the facilities.

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Bulleted Lists

• Insert a new Title and Content Slide
• Key the Title
• Message Development
• Key the List
• Introduction
• Body
• Summary and/or Conclusion
• Save your presentation

14
Drawing Tools and AutoShapes

• Create lines, arrows, boxes, and borders
• You can add to the objects
• Text boxes
• Color
• Patterns
• Clip Art
• Arrows can focus the audiences attention
• Lines can be used to emphasize

15
Drawing Tools

• Insert a Title Only Slide
• Key the title PJHS Multimedia Design Services
• Create a simple logo for PJHS Multimedia Design
  Services
• Use a circle, box, or other shape
• Add a fill to it
• Put clipart and/or text on or around it
• Save your presentation

16
Text Boxes

• Vary type sizes to show levels of importance.
• Use font styles that show well.
• Use a font color that contrast with the
  background.

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Text Boxes

• Insert a title only slide.
• Key the title
• PJHS Visual Designs
• Insert a rounded rectangle from AutoShapes
• Make a copy of the rectangle
• Place the copy below and diagonal from the
  original

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Text Boxes

• Format the rectangle with a dark fill color
• Right click on each rectangle
• Select Edit Text
• Key
• Vary type sizes to show levels of importance.

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Text Boxes

• Use the Arial font
• Size 24 bold for the first rectangle
• Size 20 bold for the second rectangle
• Use a light font color
• Draw a yellow star on the top left corner of each
  rectangle
• Draw a arrow on the right side of each rectangle

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Graphics

• Can enhance a message
• Helps convey ideas
• Add humor
• Use only when relevant to the topic
• Choose graphics that will not distract the
  audience
• Includes
• ClipArt, Photos, and Original artwork

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Graphics

• Arrange text in boxes or other appropriate
  shapes.
• Show connections with lines and directional
  arrows.
• Use fonts and colors that work well with the rest
  of the presentation.

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Graphics

• Insert a Content with Caption
• If necessary, alter the slide so it contains the
  Title and only one text box
• Key the Title Graphics
• Key two list items with bullets
• Use graphics on slides when appropriate
• Images should relate to topic

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Graphics

• Insert an appropriate clipart image
• Size and move the textbox to the left of the
  image
• Insert a new Content with Caption slide
• Follow the previous formatting steps
• Key the Title Presenter Tips

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Graphics

• Key the title Presenter Tips
• Key the lists with bullets
• Dress professionally
• Speak clearly
• Maintain eye contact
• Use natural gestures
• Smile

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Diagrams

• Explains a process or idea
• Helps audience understand
• Relationships
• Sequence of events
• Best ones are simple

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Diagrams

• Arrange text in boxes or other appropriate
  shapes.
• Show connections with lines and directional
  arrows.
• Use fonts and colors that work well with the rest
  of the presentation.

27
Choice Diagrams

• Insert a Title with Content Slide
• Key the Title Choice Diagram
• Key the lists with bullets
• Shows a choice between two options.
• Can portray a decision point or a conflict.
• Move the content box to the bottom of the slide.

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Choice Diagrams

• Above insert two rectangles with a fill color.
• Insert a left and a right arrow between the
  rectangles.
• Right click on each rectangle and select edit
  text.
• Key
• Left Option One
• Right Option Two

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Stair Steps Diagram

• Series of ideas
• Begins with a box at the bottom
• Shows first idea
• Additional boxes are positioned to look like
  stairs going up.
• Shows a sequence of steps

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Stair Steps Diagram

• Insert five Title with Content slides
• Key the Title on each
• Stair Steps Diagram
• On the first slide key the list
• Shows discussion
• Builds from bottom
• Looks like stair steps

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Stair Steps Diagram

• On the second slide
• Insert a rectangle
• Right click and select edit text
• Key First item in a series
• Right click on the rectangle
• Select copy
• On the third slide
• Right click and paste the rectangle two times

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Stair Steps Diagram

• Right click on the second rectangle
• Select edit text
• Key Second item in a series
• Place the second rectangle on top of the first
  and move it slightly to the right
• Repeat the steps for the fifth and sixth slide
• Make the appropriate changes

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Cluster Diagram

• Begin with an oval at the center.
• The oval contains the main idea.
• Additional ovals are positioned around the main
  topic.
• Create separate slides for each item.
• Each item appears as it is being discussed.

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Cluster Diagram

• Insert six Title with content slides
• Key the Title on each Cluster Diagram
• On the first slide key the list
• Shows concepts related to central topic.
• Items can be displayed one at a time.
• On the second slide insert an oval.
• Position the oval in the center of the slide

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Cluster Diagram

• Right click on the oval and select edit text.
• Key Main Topic
• Right click on the oval and select copy
• On the third slide
• Right click and paste the Main Topic Oval
• Insert a smaller oval
• Move the oval above and to the left
• Right click and key
• Item 1

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Cluster Diagram

• Insert a left arrow pointing toward the second
  oval
• Group the two ovals and the arrow
• Right click and copy the group
• Paste the group on the fourth slide
• Copy the Item 1 oval
• Paste it and move it to the bottom left

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Cluster Diagram

• Right click on the third oval
• Select edit text
• Key Item 2
• Repeat the previous steps
• Position the ovals and edit the text on Slide 5
  and 6

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Flowchart

• Shows steps in a process
• Connected by arrows
• Each shape has a certain meaning
• Oval beginning or end of a process
• Parallelogram input or output
• Diamond decision to be made
• Worded as a question
• Two arrows extend from the diamond
• Yes or No
• Rectangle a step that results from the decision

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Flowchart

• Insert four Title Only slides
• Key the Title on each slide Flowchart
• Insert an oval on the first slide
• Right click and select edit text
• Key Start
• Right click on the oval and select copy

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Flowchart

• Right click and paste the oval on the second
  slide
• Insert a right arrow
• Place it to the right of the oval
• Insert a rectangle
• Place it to the right of the arrow
• Right click and select edit text
• Key Step

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Flowchart

• Group the shapes on the second slide
• Right click and copy the group
• Paste the group on the third slide
• Insert a right arrow
• Place the arrow to the right of the group
• Insert a parallelogram to the right of the arrow
• Right click and edit text
• Key Input

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Flowchart

• Group the items on the third slide
• Right click and copy the group
• Paste the group on the fourth slide
• Insert a right arrow to the right of the group
• Right click on the first oval and copy it
• Paste the oval and move it to the end
• Edit the text and key Stop
• Save your presentation

43
Tables

• Can be used to
• Compare and contrast facts
• Compare and contrast figures
• List data

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Tables

• Insert a Title and Content Slide
• Key the Title PJHS Sales Report
• Insert a table with 3 columns and 6 rows
• Select a table layout
• Select and format the table
• Bold
• Arial
• Size 20

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Tables

• Key and center the Months
• November, December, January, February, March
• Change the font size to 24
• Key and right align the Jacket Sales
• 375,000, 425,000, 400,000, 275,000, 100,000
• Key and right align the Sweatshirt Sales
• 325,000, 372,000, 275,000, 125,000, 75,000
• Save your presentation

46
Graphs and Charts

• Used to show numeric information
• Relationships between data sets or trends can be
  compared
• Bar graph comparison of item quantities
• Line/Area graph quantity changes over time or
  distance
• Pie chart Parts of a whole

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Graphs and Charts

• X- axis horizontal axis for categories
• Y axis vertical axis for values
• Scale numbers on axis representing quantities
• Tick marks coordinate marks on the graph to help
  guide the reader

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Graphs and Charts

• Grids lines that extend from tick marks to make
  it easier to see data values
• Labels names used to identity parts of the graph
• Legend the key that identifies
• Shading
• Coloring
• Patterns

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Bar Graphs

• Compare one or more sets of data
• X axis contains category information
• Y axis contains measured quantity values
• Vertical bars are easy to interpret
• Baseline should begin at zero
• A cluster of bars can show multiple data sets
• Colors must provide an adequate contrast

50
Bar Graphs

• Insert a Title Only slide
• Key the Title Dance Ticket Sales
• Insert a 3D Clustered Column Chart
• Key the Series
• Jordan, Margaret, and Chelsea
• Key the Categories
• September, October, November, December

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Bar Graphs

• Key the Data for Jordan
• 20, 27, 33, 36
• Key the Data for Margaret
• 25, 24, 20, 15
• Key the Data for Chelsea
• 27, 29, 40, 33
• Change the series colors
• Bold the Category and Series Names
• Bold the Y Axis
• Show the tick marks and data labels

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Line Graphs

• Display changes in quantities over time or
  distance
• X axis particular period of time
• Y axis measurements of quantity at different
  times or distances
• Baseline should begin at zero
• Lines connect the values to reflect the changes
  in amounts
• A grid helps the viewer interpret quantities

53
Line Graphs

• Insert a Title Only slide
• Key the Title Number of Cell Phones
• Insert a Line Graph
• Key the Categories and Data
• 2005 30
• 2006 38
• 2007 45
• 2008 42
• 2009 40

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Line Graphs

• Add Major and Minor Gridlines
• Format the Line Color to a color of your choice
• Show the data labels
• Right click and copy the graph
• Insert a Title Only slide
• Right click and paste the graph
• Change the graph to an Area graph

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Pie Charts

• Display parts of a whole
• Proportional relationship of only one set of
  values
• Without numbers, the chart shows only general
  relationships
• Colors should provide adequate contrast between
  the slices

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Pie Charts

• Insert a Title Only slide
• Key the Title Classification of Students
• Insert a Pie Chart
• Key the Categories and Data
• 7th Grade 25,
• 8th Grade 40
• Freshman 35
• Senior 50
• Format the colors of the chart to show clear
  contrasts

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Pie Charts

• Right click on the Pie Chart and select copy
• Insert a new Title Only slide
• Key the Title Classification of Students
• Paste the Pie Chart
• Change the type of chart to 3D
• Explode the pie slices

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Pie Charts

• Remove the legend
• Display labels that show percentages with each
  slice
• Drag the labels outside the pie chart
• Save your presentation