Federal Procurement Data System FPDS Version 1'3

1
Federal Procurement Data System (FPDS) Version
1.3
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FPDS Version 1.3

• Deprecation of Versions 1.0 and 1.1
• Vendor Business Size Rerepresentation
• 2007 NAICS Codes
• CCR business categories
• Local Area Set Aside
• Domestic or Foreign Entity
• Dollar Threshold Adjustments
• Booleans (check boxes removed)
• Administrative Transfer Capability
• Inter-agency Contract Directory (ICD)

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FPDS Version 1.3

• Recertification and Deprecation
• Certification on version 1.3 performed by GCE
• Certification information (Certification Process
  Document (May 30, 2008) is available on the
  project website http//fpds-ng.com/downloads.htm
  l
• Versions 1.0 and 1.1 will no longer be supported

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FPDS Version 1.3

• Version 1.3 implemented in three phases
• 1st Phase fall 2007 included Rerepresentation
• 2nd Phase winter 2008 included 2007 NAICS codes
  and CCR categories
• 3rd Phase summer 2008, includes dollar
  threshold adjustments, local area set asides,
  domestic or foreign entity, removal of check
  boxes, and administrative transfer

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FPDS Version 1.3

• Vendor Business Size Rerepresentation
• Two new Reasons for Modification added
  Rerepresentation and Rerepresentation of
  Non-Novated Merger\Acquisition
• If either of the two reasons above are selected
  the vendors socio-economic info will be
  refreshed and the Contracting Officers Business
  Size Selection will be opened
• Novation situations assume the possibility of
  rerepresentation

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FPDS Version 1.3

• Vendor Business Size Rerepresentation
• (contd)
• Three new reports were added
• Rerepresentation report displays actions where a
  representation has taken place
• Eligible Rerepresentation report displays
  contracts that are eligible for rerepresentation
  (i.e., they fall within the time frame
  established by FAR 19.301-2)
• Socio-economic Rerepresentation report displays
  the vendors socio-economic categories before and
  after rerepresentation

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FPDS Version 1.3

• 2007 NAICS
• Codes that were deleted as a result of the 2007
  NAICS changes were given an end date in FPDS
  (i.e., new base awards will not be able to use
  those codes)
• New codes were added and descriptions changed

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FPDS Version 1.3

• CCR Business Categories
• Previously only a select few CCR business
  categories were displayed in FPDS
• All CCR business categories applicable to a given
  vendor are now displayed on the NG screen.
• Reports are being changed to incorporate the
  additional categories in the award detail

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FPDS Version 1.3

• Local Area Set Asides (LASA)
• FAR 6.207 allows Contracting Officers to set
  aside solicitations for local vendors in response
  to Stafford Act declarations
• A new field has been created in FPDS and the drop
  down menu options are Yes and No
• Orders against single Award IDVs will
  automatically have the LASA field pre-filled with
  the value entered on the IDV. All other reports
  require user entry

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FPDS Version 1.3

• LASA (contd)
• LASA is only applicable from the date the rule
  became effective (August 4, 2006). FPDS will not
  allow you to enter LASA information prior to this
  date
• The LASA field is NOT tied to the National
  Interest Action (NIA) field, i.e., a LASA action
  may or may not be a NIA
• A new LASA report was created and the NIA report
  was changed to include LASA actions

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FPDS Version 1.3

• Domestic or Foreign Entity
• New field was created. Options include
• U.S. Owned Business
• Other U.S. Entity (e.g. Government)
• Foreign-Owned Business Incorporated in the U.S.
• Foreign-Owned Business Not Incorporated in the
  U.S.
• Other Foreign Entity (e.g. Foreign Government)

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FPDS Version 1.3

• Dollar Thresholds
• Changes to dollar thresholds were made effective
  September 28, 2006
• Bundling Consolidated Contract field labels
  were changed to remove the dollar threshold
  displayed
• Validation rules were changed
• Under Type of Set Aside, the Reserved for Small
  Business 2501-100K label was changed to
  Reserved for Small Business
• The Bundled and Consolidated Contracts report was
  changed to reflect the correct dollar threshold
  based on the date signed

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FPDS Version 1.3

• Booleans (check boxes removed)
• All check boxes (except system derived fields)
  have been converted to drop down menu fields
• User must select an answer
• In cases where drop down options are Yes, No, and
  Not Applicable, Not Applicable should be used
  when dollar thresholds are not met or
  circumstances do not apply. For example
• The Service Contract Act does not apply to a
  contract with a value of less than 2,000
• Davis Bacon Act does not apply if your contract
  does not involve construction

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FPDS Version 1.3

• Booleans (contd)
• Economy Act field has been changed to Interagency
  Contracting Authority. Options include
• Economy Act
• Not Applicable
• Other Statutory Authority (If selected you must
  cite the
• authority in the Other Statutory Authority field)
• Funded by Foreign Entity field has been changed
  to Foreign Funding. Options include Foreign
  Funding-Foreign Military Sale (FMS), Foreign
  Funding-Non-FMS, and Not Applicable
• Letter Contract has been changed to Undefinitized
  Action and drop down options include Letter
  Contract, No, and Other Undefinitized Action

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FPDS Version 1.3

• Booleans (contd)
• SBA\OFPP Synopsis Pilot Alternative Advertising
  fields have been removed
• Pre-Award Synopsis field has been changed to
  FedBizOpps and options include Yes, No (exempt
  under FAR 5.102(a)(5) or 5.202), and Not
  Applicable (under 25,000)
• Performance Based Service Acquisition
  Clinger-Cohen Act fields are now available on
  Indefinite Delivery Vehicle (IDV) actions
• Other fields that now have drop down menu
  options Commercial Item Acquisition Procedures,
  Government Furnished Property/Equipment, Purchase
  Card Used as Payment Method, Multi Year Contract,
  Consolidated Contract, and A-76

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FPDS Version 1.3

• MULTIPLE/SINGLE IDV
• Change the data element name from
  Multiple/Single IDC to Multiple/Single IDV
• A Blanket Purchase Agreement (BPA) can now have a
  value of either Multiple Award or Single Award

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FPDS Version 1.3

• Administrative Transfer
• Ability to transfer FPDS contract action report
  (CAR) from one agency to another.
• Transfer can be inter- or intra- departmental
• PIIDs can be changed
• The transfer privilege is automatically given to
  agency and contracting office system
  administrators
• Prior to any transfer both agencies MUST review
  any data in FPDS to ensure it is correct

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FPDS Version 1.3

• Administrative Transfer (contd)
• Transferring agency
• Creates a modification and selects Transfer
  Action as the Reason for Modification
• Changes the contracting office Agency ID and
  Contracting Office ID to reflect the agency that
  will be receiving the contract
• Once the CAR has been approved an e-mail is
  automatically sent to the transferring agencys
  system administrator
• Can no longer act on the record (i.e., no
  corrections, no new information can be entered)
• Retains Small Business goaling credit (if they
  were the funding agency) for all work up to the
• point of the transfer

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FPDS Version 1.3

• Administrative Transfer (contd)
• Receiving agency
• Agency System Administrator will receive an
  e-mail notifying them of the transfer
• Log into FPDS, searches for PIID and opens it
• Note that the dollar amount fields display the
  totals as they appeared at the time of the
  transfer
• Click on the Modify button
• Select any Reason for Modification
• Save document and all fields are now enabled,
  except for the PIID fields.

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Administrative Transfer (contd)

• If the first Reason for Modification is Change
  PIID after the transfer action the PIIID
  fields will also open in addition to the rest of
  the data elements
• - Also, at least the PIID or the PIID Agency
  ID will have to be changed regardless if other
  data elements are or are not changed.
• - A new Sys Admin Report entitled Transfer
  Action Report has been developed.

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FPDS Version 1.3

• Administrative Transfer
• Receiving agency (contd)
• Approve
• Can correct previous entries made by the
  transferring agency BUT only if necessary!
• Will receive Small Business goaling credit (if
  they are the funding agency) for all work after
  the point of the transfer
• Advanced Search will show both the old and the
  new PIID. However, a search can only done on the
  new PIID.