O N E

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O N E DEPARTMENT H H S
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HISTORY OF HHS

• The Cabinet-level Department of Health, Education
  and Welfare (HEW) was created on April 11, 1953,
  during President Eisenhowers administration.
• In 1979, the Department of Education Organization
  Act created a separate Department of Education.
  HEW became the Department of Health and Human
  Services (HHS) on May 4, 1980.
• HHS is the U.S. Government's principal agency for
  advancing the health, safety and well-being of
  our people. In todays world HHS participates on
  a global basis.

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ROLE OF HHS

• With over 300 programs at 737 billion, HHS
  mission includes a wide range of human issues,
  including substance abuse, Medicare and Medicaid,
  childrens health, health disparities, disease
  prevention and health promotion.
• One of the leaders in preparing for any potential
  bio-terrorism threats, the President signed
  Project Bioshield into law, charging the
  government with providing incentives to the drug
  industry for research and development of
  antidotes to various chemical and biological
  weapons.

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ROLE OF OSDBU

• Established in October 1979, OSDBU develops and
  implements outreach programs for the small
  business community.
• Outreach efforts include small business fairs,
  procurement conferences, trade group seminars,
  conventions and forums.
• As stated in the Small Business Act, ALL small
  businesses shall have maximum practicable
  opportunity to participate in providing goods
  and services to government. Our Department is
  committed to that policy!

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HHS OSDBU VISION

• Unify the business process
• Engage in early acquisition planning
• Expand and diversify SB vendor base
• Respond to Sources Sought
• Maintain a current forecast
• Maintain an active contracts list
• Build a strong subcontracting program
• Conduct internal training

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SMALL BUSINESS ADMINISTRATION

• SBA key responsibilities are
• Negotiating annual procurement goals with each
  executive agency on two year cycle
• Reviewing each agencys results and
• Ensuring that statutory government-wide goals are
  achieved through interaction with SBAs
  Procurement Center Representative (PCR).

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HHS ORGANIZATIONAL CHART
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HHS OSDBU STRUCTURE

• ONLY Executive Agency where Small Business
  Specialists (SBS) report to the OSDBU Director
• SBS are co-located in the Operating Divisions
• Works daily with the Contracting and Program
  Office staff to determine the best acquisition
  strategy
• Unified approach benefits the vendors

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HHS BUDGET FY 2009
TOTAL BUDGET
5.8
737 Billion
56
10
29
OTHER Includes 3 Childrens Entitlement
2.4 Temporary Assistance for
Needy Families (TANF) 0.4 Other Mandatory
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GOVT-WIDE HHS PRIME CONTRACTING GOALS
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Agency Awards FY 08 M
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FY 2008 Results
Small Business 22.6
77.4 Large
Business/Non-Profits
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Award Distribution FY 2008 (projected)
Large Business Non-Profit 77.4
SDVO .72
HUBZone 1.2
8(a) 4.2
22.6 Small Business
WOSB 5.5
SDB 8.3
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WHAT WE BUY

• Management Services (51.7)
• Information Technology (25.4)
• Construction (12.9)
• Products (6)

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RECOVERY ACT

• HHS has a Recovery Act Technical Committee (RATC)
• The RATC developed Subject Matter Expert
  subcommittees (finance, acquisition, information
  technology, etc.)
• Funds will be awarded through grants, contracts
  and cooperative agreements
• Spend plans must be developed and approved by the
  Executive Agency and by Office of Management and
  Budget (OMB)

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Recovery Act

• HHS Web Page http//www.hhs.gov/recovery
• 135.5B in improving health and human services in
  the following areas
• Health IT
• Scientific Research Facilities
• Community Services Early Childhood Care
  Education Programs
• Community Health
• Prevention Wellness

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RECOVERY ACT

• Transparency and Reporting the keys
• All recovery funds must be clearly distinguished
  from non-recovery funds
• Use Fixed Price contracts to the maximum extent
  practicable
• All presolicitation notices and award
  announcements will use the word Recovery as the
  first word in the title
• All SB regulations remain in place

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STRATEGIC SOURCING

• OMB driven, Government-wide effort to reduce
  operational costs and promote efficiencies across
  all Executive Agencies.
• Designed to leverage buying power across
  Department (primarily focused on purchase card
  buys).
• Areas of focus
• Office Supplies
• IT Peripherals
• Office Equipment
• Office Furniture
• Custodial Products

• Pilot for Document Management
• Lab Supplies
• Events Management Planning
• Temp Admin Professional Staffing
• Temp Professional Medical Services

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STRATEGIC SOURCING

• 60 of the available dollars are in the SB bucket
• Small Business Awards for the following services
  and products
• IT Peripherals, Office Furniture, Events
  Management Planning, Temp Administrative
  Professional Staffing, Custodial Products
  Office Supplies thru GSA
• Departmental waivers are no longer required.
  Strategic sources still preferred but purchases
  may be made from non-strategic vendors with valid
  justification.
• Large Business Awards for the following services
  and products
• Lab Supplies, Office Supplies and Temp
  Professional Medical Services
• POC for Staples Supplier Diversity Program is
  Jim Dorman (508.253.6709).
• POC for Canon Supplier Diversity Program is
  Dave Patrick (703.807.3862)

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GETTING STARTED

• PUBLICATIONS (www.hhs.gov/osdbu)
• Forecast of Procurement/Contracting Opportunities
  (introduced in FY 2008 continues in FY 2009)
• Lists of Active Contracts (compare to Forecast)
• How To Do Business Guide
• WEBSITES
• www.fedbizopps.gov - Single posting for all
  government requirements that fit your companys
  niche
• www.ccr.gov - Your company must be registered to
  do business be paid by the Federal Government
• www.bpn.gov Online Representations and
  Certifications Applications (ORCA). Must update
  when changes occur or on an annual basis.

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BUSINESS BASICS

• Do your homework. Who buys what you sell? Solve
  our problems. How are you unique?
• Narrow your focus - 2-3 agencies max. Build the
  relationship (1824 months) Be patient savvy.
  Do not send a separate message to every person on
  staff.
• Be prepared. Know your audienceare you meeting
  with a SBS, CO, PO? Maximize your resources. Time
  is .
• First impressions are critical. Arrive on time
  with a crisp, focused presentation.
• Always offer your skills first, then the tools to
  reach you (SDVOSB, Hubzone, 8(a), GSA schedule).

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ADDITIONAL TIPS

• Familiarize yourself with the Federal Acquisition
  Regulations (FAR) agency specific regulations
  HHSAR
• Be ready to accept Govt. VISA or MC card
• Pursue simplified acquisitions lt 100K
• Get on GSA schedule
• Cite your past experience
• Be open to teaming with someone that has a
  footprint in the Department

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SOURCES SOUGHT

• Must respond address the points
• No generic capability statements
• Widely used throughout HHS
• Supported by the SBA PCR
• HHS Policy review every 12 months
• If too restrictive alert us immediately
• No formal debriefs on a Sources Sought
• Ask about the final acquisition strategy
• Very effective tool Make us aware

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RFP POINTERS

• Are you capable? Make an intelligent decision
• Read and re-read Sections C, L M (SOW, proposal
  prep. instructions evaluation criteria)
• Answer the mail How are YOU going to do the
  job do not parrot back the RFP
• Succinctly demonstrate your understanding of the
  issues substantiate your costs
• Pay close attention to page limitations
• Best Value - Lowest cost does not always win
• Always request a debriefing
• Learn how to improve

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HELPFUL LINKS

• Federal Acquisition Regulations www.arnet.gov
• HHS Recovery - http//www.hhs.gov/recovery/
• FedBizOpps www.fedbizopps.gov
• Federal Procurement Data System- Next generation
  - www.fpds.gov
• General Services Administration www.gsa.gov/fas
• Procurement Technical Assistance Center
  www.aptac-us.org
• Small Business Administration www.sba.gov/gc
• Electronic Subcontracting Reporting System
  Information - http//www.hhs.gov/osdbu/subcontract
  ing.html

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LIST OF ACRONYMS

• OPDIV Operating Division (HHS term)
• CCR Central Contractor Registration
• e-SRS Electronic Subcontract Reporting System
• FAR Federal Acquisition Regulations
• FedBizOpps Federal Business Opportunities
• GSA FSS General Services Administrations
  Federal Supply Schedules
• GWAC Government Wide Acquisition Contract
• HUBZone Historically Underutilized Business Zone
• ORCA Online Representations and Certifications
  Application
• SB Small Business
• SDB Small Disadvantaged Business
• SDVOSB Service Disabled Veteran Owned Small
  Business
• WOSB Women-Owned Small Business

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CONTACT INFORMATION
U.S. Department of Health and Human
Services Office of Small and Disadvantaged
Business Utilization 200 Independence Avenue,
SW. Room 360-G Washington, DC 20201 Phone
202-690-7300 Email sbmail_at_hhs.gov Web
www.hhs.gov/osdbu/
Hubert H. Humphrey Building HHS Headquarters