Introduction%20to%20Description%20and%20AACR%20II

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Introduction to Description and AACR II

• University of California, Berkeley
• School of InformationIS 245 Organization of
  Information In Collections

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Introduction to Description

• Description (or descriptive cataloging) is
  concerned with indentification of an item and
  recording information about the item so that it
  may be identified exactly and cannot be confused
  with another item. (From Wynar/Taylor)

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Structure of AACRII

• Part I Description
• Chap 1 General
• Chap 2 Books, pamphlets and printed sheets
• Chap 3 Cartographic Materials
• Chap 4 Manuscripts
• Chap 5 Music
• Chap 6 Sound recordings
• Chap 7 Motion Pictures and videorecordings
• Chap 8 Graphic Materials
• Chap 9 Computer Files
• Chap 10 Three-Dimensional Artefacts and Realia
• Chap 11 Microforms
• Chap 12 Serials
• Chap 13 Analysis

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Structure of AACRII

• Part II Headings, Uniform Titles, and References
• Chap 21 Choice of Access Points
• Chap 22 Headings for persons
• Chap 23 Geographic Names
• Chap 24 Headings for Corporate Bodies
• Chap 25 Uniform Titles
• Chap 26 References

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Organization of the Description

• Title and statement of responsibility
• Edition
• Material specific details
• Publication, distribution, etc.
• Physical description
• Series
• Notes
• Standard numbers and terms of availability

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Punctuation

• Precede each area, other than the first, or each
  occurrence of a note or standard number, etc.,
  area, by a full stop, space, dash, space unless
  the area begins a new paragraph. 1.0B1

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Today

• More on AACR II Rules for description of Books
  and printed materials
• Technical Reading for description
• Sources of Information
• Levels of Description
• Areas and Rules

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Technical Reading

• Chief Source of Information
• From AACRII
• In books it is the title page or title page
  surrogate
• Other sources of information
• Parts of a book that may contain information for
  the description

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Levels of Description

• AACRII 1.0D
• Level 1 -- minimal
• Level 2 -- Typical usage (as at LC)
• Level 3 -- Every rule and detail of the item is
  considered

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Title and Statement of Responsibility Area

• Corresponds to MARC 245 field
• Title Proper
• GMD
• Parallel Titles
• Other title information
• Statement of Responsibility
• Multiple statements (rule of three)

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Edition Area

• MARC 250
• Edition Statement

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Publication, Distribution Area

• MARC 260
• Place
• Publisher
• Date of Publication

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Physical Description Area

• MARC 300
• Extent of item
• Other Physical details
• Dimensions
• Accompanying Material

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Series Area

• Series statement
• Statements of resp. relating to series
• ISSN of series
• Numbering within series
• SubSeries

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Notes Area

• MARC 500s
• Various types of notes

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Standard Numbers and Terms of Availability Area

• MARC 020, 022
• ISBN (for Books)

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Choice of Access Points

• Chapter 21 of AACRII is concerned with how to
  choose the elements of a description that will be
  made searchable AKA Access Points
• We will look a bit at the sort of rules that are
  used to decide what does and doesnt get made
  searchable in (conventional) paper and online
  catalogs (and why)

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Choice of Access Points

• General Rule
• 21.1A -- Personal authorship -- enter works by
  one or more persons under the heading for
  personal author.
• 21.1B2 -- Corporate Body -- may be chosen as the
  main entry for an item if it falls into one or
  more of 6 categories.

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21.1B2 Corporate Author Categories

• a) The work deals with the body itself, such as a
  financial report or operations report, staff
  listing, or a catalog of the bodys resources.
• b) Certain legal, governmental, or religious
  types of works listed in the rule
• laws decrees of the chief executive that have
  force of law administrative regulations
  constitutions court rules treaties, etc. court
  decisions legislative hearings religious laws
  (e.g. canon law) liturgical works

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21.1B2 Corporate Author Categories

• c) Those that record the collective thought of
  the body
• reports of commissions or committees, official
  position statements, etc.
• d) Those that report the collective activity of a
  conference (e.g. proceedings , collected
  papers), an expedition (e.g. results of
  exploration, investigation), or of an event
  falling within the definition of a corporate body
  -- provided that the conference, etc. is
  prominently named in the item

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21.1B2 Corporate Author Categories

• e) Those that result from the collective activity
  of a performing group as a whole where the
  responsibility of the group goes beyond that of
  mere performance, execution, etc.
• Includes sound recordings, films,
  videorecordings, and written records of
  performances.
• f) Cartographic materials emanating from a
  corporate body other than a body that is merely
  responsible for their distribution and publication

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21.1B3

• If a work falls outside the categories, treat it
  as if no corporate body was involved.
• Added entries are made for prominently named
  corporate bodies.

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21.1C Entry Under Title

• If there is no personal author, personal
  authorship is diffuse, and the work is not
  eligible under 21.1B2, when the work is a
  collection with multiple authorship or produced
  under editorial direction, or when the work is a
  text that a religious group accepts as sacred
  scripture.

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21.2 21.3

• Changes in title proper
• Changes in Person or Body responsible for a work

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21.4

• Rules for single authorship (personal and
  corporate)
• Erroneously or Fictitiously attributed works
  (21.4C)
• Some of the more fun examples in AACRII
• Official Communications -- Works from heads of
  state, popes, etc.

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21.5

• Works of Unknown or uncertain authorship or by
  unnamed groups
• Enter under title
• Characterizing words or phrases.

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21.6 Works of Shared Responsibility

• Shared responsibility
• Principal responsibility indicated
• Rule of first author as main entry (if less than
  3, added entries for others)
• Principle responsibility not indicated
• First named author (if less than 3, added entries
  for others
• More than three -- enter under TITLE and create
  added entry for the first named person or body
• Shared Pseudonyms -- use psuedonym and make
  references to real names (when known)

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21.7 Collections of Works

• Works produced under editorial direction
• Collective title
• enter under title with added entries for editors
  or compilers (prominently named, less than three
  or first only)
• Without Collective title
• Use first named work in chief source of
  information, or first work in item
• LC says create added entries for other titles

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2.8 2.9

• Works of Mixed Responsibility
• Works that are modifications of other works

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21.10 Adaptations of Texts

• Paraphrases, rewriting, adaptation for children,
  novelizations and dramatizations
• enter under adapter (when known)
• name-title added entry for original author and
  title

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21.11 Illustrated Texts

• Normally enter under the author of the text
• Make added added entries if conditions of 21.30K2
  hold

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21.26 Spirit Communications

• Any guesses?