California 4H Recognition

1
California 4-HRecognition Record BookTraining

• Steven Worker, State 4-H Office
• Winter 2008
• Revised on 1/29/2008

2
Introductions

• Name
• County
• Your most memorable recognition

3
Agenda

• Recognition Definitions Motivation (45 min.)
• Youth Development Principles (45 min.)
• Break (30 min.)
• County Recognition Committees (30 min.)
• 4-H Record Books (90 min.)

4
Workshop Goals

• At the end of this workshop,
• participants will be able to
• Apply youth development principles in developing
  recognition programs.
• Create a county I R committee.
• Understand and able to train others in the 4-H
  Record Book process.

5
Workshop Guidelines

• Please turn your cell phones off.
• Be friendly and respectful to your fellow 4-Hers.

6
Looking Back In 1957

• John W. Banning, National 4-H Assistant
  Director said this about using contests and
  awards in 4-H Club Work
• Provide situations which help youth develop
  their work in terms of challenging standards,
  becoming aware of improvement and progress toward
  achieving goals.

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• Recognition is not the ultimate goal.
• It is a vehicle for growth and development.

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Defining TermsIncentives, Recognition,and
Motivation

• Winter 2008
• Recognition and Record Books

10
Intrinsic versus Extrinsic

• Intrinsic motivation - people are internally
  motivated to do something because
• it brings pleasure
• they think it is important
• they feel that it is morally significant.
• Extrinsic motivation people are externally
  motivated to do something because of external
  factors
• Money
• Good grades
• Rewards

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What is recognition?

• Something given for victory or superiority in a
  contest or competition or for winning (award).
• Acknowledgment and affirmation of an individual
  for completing a task or achieving a result .
• Is recognition extrinsic or intrinsic?

12
What are Incentives?

• a positive motivational influence.
• a stimulus that creates a desire in an individual
  to participate, learn, or achieve.
• an expectation of a reward or recognition.
• Are incentives extrinsic or intrinsic?

13
Incentives -gt Motivation

• McClelland Atkinsons Social Motivators
• Need for Achievement
• Desire for excellence and feedback
• Task-oriented like to problem solve
• Need for Influence
• Like to lead decision-makers
• Like influencing projects giving advice
• Need for Affiliation
• Social want interaction
• Desire harmony like to help others

14
Motivation

• McClelland Atkinsons Social Motivators
• Achievement motivated people enjoy
• Documentation job descriptions
• Goals and objectives parameters
• Information
• Influence motivated people enjoy
• Challenges new ideas
• Advising and influencing others
• Affiliation motivated people enjoy
• Social opportunities listening talking
• Group projects committee work
• Are achievement, influence, and affiliation
  motivations extrinsic or intrinsic?

15
Self-Analysis Discussion

• Take the Motivational Analysis Quiz
• Use the key to total your scores and determine
  your primary motivation.
• Break into 3 groups, depending on your primary
  element.
• Achievement
• Influence
• Affiliation
• As a group, brainstorm answers to these
  questions
• What types of 4-H activities do youth in this
  group want to participate in the most?
• What kinds of 4-H recognition motivates this
  group the most?
• What would best motivate youth in this group to
  complete a 4-H Record Book?

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Self-Analysis Discussion

• Groups Share your responses

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Youth Development PrinciplesApplied to
Recognition

• Winter 2008
• Recognition and Record Books

18
Life Skills Wheel
4-H Emphasizes citizenship, leadership and life
skills in all 4-H activities.
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Essential Elements of Positive Youth Development

• 2001 National 4-H Impact Assessment Project
• National survey of 4-H members and adults
• Identified 8 critical elements that should be
  included in youth development programs.
• 8 elements distilled to 4 concepts.
• Reference of MaterialsCathann Kress, National
  4-H Headquarters, USDA

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Essential Elements of Positive Youth Development

• Focusing programs on the four elements creates
  healthy and happy children, who
• demonstrate a sense of maturity and civic
  engagement as adults
• become stronger individuals, creating stronger
  families and better communities.

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Essential Elements of Positive Youth Development

• Mastery
• Belonging
• Independence/Power
• Generosity

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If Youth Needs are met in Positive Ways
Youth develop characteristics most of us relate
to character...
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If Youth Needs are met in Negative Ways
Unmet needs can become defining factors in the
lives of youth...
24
If Youth Needs are unmet
Some youth retreat or give up on getting needs
met...
25
Belonging

• Youth need to know they are cared about by
  others. This is shown by
• Opportunities to feel physically and emotionally
  safe
• Caring, supportive relationships
• From adults and peers
• Single most powerful positive factor.

26
Belonging
27
Independence/Power

• Youth need to know that they can influence
  events that they have power. This is shown by
• Opportunities to make decisions, plan activities
  and influence outcomes
• Providing leadership positions

28
Independence
29
Generosity

• Youth need to feel their lives have meaning and
  purpose. This is shown by
• Opportunities for citizenship and community
  service activities
• Make a difference in their lives and the lives of
  others.

30
Generosity
31
Mastery

• Youth need to believe they are capable. This is
  shown by
• Experience at successful problem solving
• Participating in learning activities through
  projects
• Receiving feedback
• Participating in competition
• Indicators of success self-confidence and
  self-esteem

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Mastery
33
Group Activity

• Break into 4 groups.
• Each group will focus on one Essential Element
• Answer the following questions
• What types of recognition can be provided to meet
  that essential element in a positive way?
• What types of recognition meet that essential
  element in a negative way?

34
BREAK!

• Winter 2008
• Recognition and Record Books

35
County Incentive and Recognition Committees

• Winter 2008
• Recognition and Record Books

36
Rationale

• Committees can
• Coordinate essential tasks
• Judging scholarships, awards, and Record Books
• Ordering pins certificates
• Distribute information
• Conduct trainings
• Answer questions
• Make decisions on a county level
• Involve critical stakeholders in the process

37
Purpose and Tasks

• Brainstorm a list of potential tasks
• Ideas
• Analyze and evaluate recognition programs
  Ensure they are PYD
• Evaluate competition activities
• Create new recognition programs
• Conduct trainings other education
• Answer questions
• Mediate and solve conflicts

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Scope

• Ideas
• Record Books
• Achievement Pins stripes
• Emerald Star
• Scholarships
• Proficiencies
• Volunteer Leader recognition
• Other County Awards
• Non-competitive recognition
• Statewide recognition (e.g. Golden Clover,
  Scholarships)

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Composition

• Ideas
• Involvement of youth. Youth-adult partnerships
• Terms
• Number of people
• New vs. experienced

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Creation

• Involve the
• 4-H Office
• Leaders Council
• Community Club Leaders
• Club Presidents
• All Stars

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To Do

• Return to your county and start a County 4-H
  Incentives and Recognition Committee!
• Template document included as a handout.

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4-H Record Books

• Winter 2008
• Recognition and Record Books

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Agenda

• 2007 Survey Results
• Sharing Activity
• Review the 4-H Record Book
• Process, Formatting and Organization
• Section 1 Preliminary Information
• Section 2 Personal Development Report
• Section 3 My 4-H Story
• Section 4 Projects
• Section 5 Collection of 4-H Work
• Section 6 Past Years Materials
• Evaluation State Judging

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Summary of Survey Results

• 114 Returned
• 34 Counties
• Highest count Sonoma (12),
  Solano (7), Contra Costa (6)
• 3 - 4-H members (ages 5-13 years old)
• 8 - 4-H members (ages 14 years old)
• 83 - Volunteers
• 6 - County 4-H Staff
• 13 - Parents
• 1 - Other

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Summary of Survey Results

• I am pleased with the general format and content
  of the new 4-H Record Book.
• AVERAGE 2.83 points
• 27 - Strongly Agree (worth 4 points)
• 57 - Agree (worth 3 points)
• 11 - Neutral (worth 2 points)
• 10 - Disagree (worth 1 point)
• 5 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• Directions for completing the 4-H Record Book are
  clear and easy to understand.
• AVERAGE 2.44 points
• 10 - Strongly Agree (worth 4 points)
• 57 - Agree (worth 3 points)
• 21 - Neutral (worth 2 points)
• 15 - Disagree (worth 1 point)
• 7 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• The new 4-H Record Book can be explained and
  taught to new and experienced 4-H members and
  parents with a minimum of instruction.
• AVERAGE 1.99 points
• 7 - Strongly Agree (worth 4 points)
• 34 - Agree (worth 3 points)
• 31 - Neutral (worth 2 points)
• 27 - Disagree (worth 1 point)
• 11 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• The new 4-H Record Book is computer friendly.
• AVERAGE 2.72 points
• 29 - Strongly Agree (worth 4 points)
• 40 - Agree (worth 3 points)
• 23 - Neutral (worth 2 points)
• 15 - Disagree (worth 1 point)
• 2 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• The new Personal Development Report (PDR) is an
  improvement over the old PDR.
• AVERAGE 2.78 points
• 32 - Strongly Agree (worth 4 points)
• 44 - Agree (worth 3 points)
• 17 - Neutral (worth 2 points)
• 12 - Disagree (worth 1 point)
• 5 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• Written comments may be found on the web.
• A few highlights are included in the next 4
  slides.

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• Butte County Parent
• Make the book a whole lot easier or you will
  lose people faster than the plague!! Members
  want to have fun in 4-H. 4-H for some reminds
  them of school and if you do not care for school
  you don't want to be in 4-H.

52

• Sacramento 4-H volunteer
• What is written is pretty clear, but there are
  a lot of "gray areas" as can be evidenced by all
  the questions from the email group. Many things
  need to be clarified further.

53

• San Mateo 4-H volunteer
• My overall 1 input is to just keep things
  loose and trust people to do the right thing. If
  somebody stretches things, that's when we as
  leaders can gently guide
• We are trying to grow leaders so we should start
  by letting them lead themselves by doing their
  own recordkeeping in a way that makes sense to
  them.

54

• El Dorado County 4-H volunteer
• Im just so glad to have these new forms.
  They are SOOOOOO much better than the old ones.
  They may not be perfect, but they are a huge step
  in the right direction.

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Sharing

• Go around the room and answer these questions
• What has worked for you to get members motivated
  to complete a 4-H Record Book?
• What words of advice do you have for a new
  member?
• What is the most difficult part of completing a
  4-H Record Book?
• What tips or tricks have you found work well that
  others would benefit from hearing about?

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Purpose (pp 4-7)

• Essential Elements
• Life Skills
• Experiential Learning
• Age Appropriate

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Process (pp 8-9)

• Verification of 4-H Work
• Adult Participation
• Interpretation
• Community 4-H Club Leader
• County Committee
• County Office
• State Office

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Special Accommodations

• Accommodations must be made for members who
  cannot complete the 4-H Record Book in the usual
  format.
• A note detailing the accommodation must be
  included with the 4-H Record Book.
• Examples
• Having a 4-H member verbally provide the
  information while a project leader or parent
  transcribes.
• Having a project leader or parent assist with
  assembling materials.
• Other Ideas?

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Formatting (pp 10)

• Average 4-H member
• Depends on age and experience
• For 4-H Record Book competitions
• Fonts
• Spacing
• Margins
• Folder Binders
• Tabs
• Graphics

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Organization (pp 11)

• Section 1 Preliminary Information
• Title page
• Table of Contents
• Section 2 PDR
• Section 3 4-H Story
• Section 4 Projects
• Section 5 Collection of 4-H Work
• Section 6 Previous Years Records

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Section 1 (pp 12)

• Why is this important?
• Title Page
• Table of Contents
• For State Judging
• State Judging Cover Page
• State Judging Check Sheet

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Section 2 PDR (pp 13-24)

• What is the Personal Development Report?
• Record of participation during the year
• Award for participation
• Why is this important?
• Awards 4-H members for continued participation.
  Similar to other organizations.
• Acts as an incentive and motivator.
• Record may be used in other school or
  organizational settings

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Section 2 PDR

• 4-H Projects Completed
• 4-H Project Skill Activities
• 4-H Events Attended
• Leadership Development
• Citizenship/Community Service
• Communication Skills
• Honors and Recognition
• Lifestyle Activities (4-H and Outside of 4-H)

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Section 2 PDR (Changes)

• 2 Project Skill Activities Added knowledge
  contests to the category instructions. Added
  two lines for members to record up to two outside
  of 4-H project learning activities.
• 3 Events Attended Multiple day events count as
  one credit.
• 4 Leadership Development Planned Group Activity
  - An activity is a planned piece of work actively
  designed, coordinated, or organized by 4-H
  members, usually on a one-time basis, which
  benefits other 4-H members, volunteers or
  community members.

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Section 2 PDR (Changes)

• 5 Citizenship Community Service
• No change to the numbers required for star ranks,
  but did remove the category requirement for a
  bronze star.
• Allow re-occurring activities to be counted
  multiple times.
• Fundraising activities that directly benefit the
  4-H member may not be counted.
• Included approval in the activity description
  activities must be planned, publicized and
  approved.

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Section 2 PDR (Changes)

• 6 Communication Skills Require presentations
  for a star rank.
• 6 Communication Skills Represented 4-H - Record
  activities where the member represented the 4-H
  program by communicating with public audiences.
  The member must be clearly identified as a 4-H
  member.
• 7 Honors and Recognition Expanded the
  instructions to include additional examples.
• 8 Lifestyle Activities Added examples of 4-H
  activities that count in this category.

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Section 3 4-H Story (pp 25)

• What is the 4-H Story?
• Narrative about the 4-H member and their
  experience in 4-H
• Why is the 4-H Story important?
• Allows the member to reflect on their experiences
  in 4-H
• Part of the learning process

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Section 4 Projects (pp 26)

• What is this?
• Section 4-A Annual Project Report
• Section 4-A Expression Page
• Section 4-B Junior and Teen Leadership
  Development Report

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Section 4-A Project Reports (pp 26-28)

• What is the APR?
• Record of information for each project.
• Why is this important?
• Gets the member to think about what they learned
  (reflection).
• Helps the member document their activities.

70
Section 4-A Expression Page

• What is the Expression Page?
• Place to be creative!
• Why is this important?
• Allows for creativity

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Section 4-B Leadership (pp 29-33)

• What is the Leadership Report?
• Pre and Post activity report
• Why is this important?
• Helps the member plan their activity at the
  beginning of the year.
• Helps the member reflect and apply their
  experience.
• Creates a forum for project leaders to provide
  written feedback

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Section 5 Collection (pp 34)

• What is the Collection of 4-H Work?
• Published or semi-published work about or by the
  4-H member
• Why is this important?
• Helps strengthen the record of 4-H activities in
  the book
• Opportunity for the member to showcase their work

73
Section 6 Past Years (pp 35-36)

• What is the summary of past years?
• Up to 4 pages summarizing the members project,
  leadership and citizenship work
• Why is this important?
• Allows the member to comprehend and demonstrate
  their growth

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Evaluation (pp 37)

• The Purpose of Record Book Competitions
• Incentive to record project work and personal
  achievement
• Feedback and encouragement on their 4-H project
  skill development
• Recognition for outstanding 4-H work.

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State Judging 2007

• Books Entered 129 books total
• Sections North 22 North Central 36 South
  Central 28 South 43
• Counties 29 counties represented
• Awards 19 State Winners69 State Medalists36
  Merit Recognition

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State Judging 2007

• Friday Orientation
• Process Writing Comments
• Practice judging
• Comments Form (directed)
• Evaluation Form
• On average - 30-45 minutes per book (reviewing
  comments)

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Evaluation Cont.

• New Template Forms for
• Club County Evaluation
• Available on the State 4-H Website.

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California 4-HRecognition Record BookTraining

• Fill out your
• evaluation form!