California 4H Recognition

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California 4-HRecognition Record BookTraining

• Steven Worker, State 4-H Office
• Winter 2008
• Version 2 / March 19, 2008

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Introductions

• Name
• County
• Your most memorable recognition

3
Agenda

• Youth Development (45 min)What four items make
  a good program?
• Common Ground (45 min)What is recognition
  anyway?
• Break (30 min)
• County Efforts (30 min)We can do this!
• 4-H Record Books (90 min)

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Workshop Goals

• At the end of this workshop,
• participants will be able to
• Apply youth development principles in developing
  recognition programs.
• Create (or strengthen) a county I R committee.
• Understand and able to train others in the 4-H
  Record Book process.

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Statewide Recognition

• 4-H Golden Clover Awards
• Due May 31, 2008
• Recognizes
• 4-H members
• 4-H volunteers
• 4-H staff
• groups
• Award 500 cash, medallion, pin
• www.ca4h.org/4hresource/ir/goldenclover/

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Youth DevelopmentWhat four items make a good
program?

• Winter 2008
• Recognition and Record Books

8
Life Skills Wheel
4-H Emphasizes citizenship, leadership and life
skills in all 4-H activities.
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Essential Elements of Positive Youth Development

• 2001 National 4-H Impact Assessment Project
• National survey of 4-H members and adults
• Identified 8 critical elements that should be
  included in youth development programs.
• 8 elements distilled to 4 concepts.
• Reference of MaterialsCathann Kress, National
  4-H Headquarters, USDA

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Essential Elements of Positive Youth Development

• Focusing programs on the four elements creates
  healthy and happy children, who
• demonstrate a sense of maturity and civic
  engagement as adults
• become stronger individuals, creating stronger
  families and better communities.

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Essential Elements of Positive Youth Development

• Mastery
• Belonging
• Independence
• Generosity

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If Youth Needs are met in Positive Ways
Youth develop characteristics most of us relate
to character...
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If Youth Needs are met in Negative Ways
Unmet needs can become defining factors in the
lives of youth...
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If Youth Needs are unmet
Some youth retreat or give up on getting needs
met...
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Belonging

• Youth need to know they are cared about by
  others. This is shown by
• Opportunities to feel physically and emotionally
  safe
• Caring, supportive relationships
• From adults and peers
• Single most powerful positive factor.

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Belonging
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Independence

• Youth need to know that they can influence
  events that they have power. This is shown by
• Opportunities to make decisions, plan activities
  and influence outcomes
• Providing leadership positions

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Independence
19
Generosity

• Youth need to feel their lives have meaning and
  purpose. This is shown by
• Opportunities for citizenship and community
  service activities
• Make a difference in their lives and the lives of
  others.

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Generosity
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Mastery

• Youth need to believe they are capable. This is
  shown by
• Experience at successful problem solving
• Participating in learning activities through
  projects
• Receiving feedback
• Participating in competition
• Indicators of success self-confidence and
  self-esteem

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Mastery
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Example Foods Project

• Mastery
• Belonging
• Independence
• Generosity

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Group Activity

• Brainstorm a list of 4-H activities.
• Break into groups.
• How does that activity contribute to each
  Essential Element?

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How does that activity contribute to

• Mastery (Education/Learning)
• Belonging
• Independence (Leadership)
• Generosity (Citizenship)

26
Awards Good Programs?

• From your groups entire list
• How many items have to do with awards?
• How many have to do with competition or contests?

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Common GroundWhat is recognition anyway?

• Winter 2008
• Recognition and Record Books

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Looking Back In 1957

• John W. Banning, National 4-H Assistant
  Director said this about 4-H Club Work
• Contests and awards should provide situations
  which help youth develop their work in terms of
  challenging standards, becoming aware of
  improvement and progress toward achieving goals.

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Assumption

• The goal of 4-H
• incentives and recognition
• are to
• help youth and volunteers
• attain personal growth and
• a sense of self-worth.

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What is motivation?

• the reason for the action
• that which gives purpose and direction to
  behavior
• Social science theory states people are motivated
  by
• Need for achievement
• Need for affiliation (social)
• Need for power influence

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What motivates you?
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Define Intrinsic Extrinsic

• Intrinsic motivation - people are internally
  motivated to do something because of internal
  factors
• it brings pleasure and is enjoyable.
• they think it is important.
• they feel that it is significant.
• Extrinsic motivation people are externally
  motivated to do something because of external
  factors
• Money.
• Good grades.
• Rewards.

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What is recognition?

• Something given for victory or superiority in a
  contest or competition or for winning (award).
• Acknowledgment and affirmation of an individual
  for completing a task or achieving a result .
• Recognition is most meaningful when it is
  presented immediately following a learning
  experience.
• Is recognition extrinsic or intrinsic?

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What are Incentives?

• a positive motivational influence.
• a stimulus that creates a desire in an individual
  to participate, learn, or achieve.
• an expectation of a reward or recognition.
• Are incentives extrinsic or intrinsic?

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Intrinsic versus Extrinsic

• Intrinsic rewards that occur naturally from
  participation in an activity are most rewarding.
  
• When used wisely, extrinsic rewards can also play
  a useful and constructive role in validating
  intrinsic feelings.

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Group Activity

• In your same groups
• Jot down a list of all of the reasons a member
  would want to participate
• What motivates members to participate in this
  activity?

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Group Activity

• Indicate whether each item is intrinsic or
  extrinsic.
• Select the top two largest motivating factors.

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Group Sharing

• What would 4-H be like without any awards or
  contests?
• Is intrinsic or extrinsic motivation better?
• If there is no intrinsic motivation for an
  activity, what should be done?

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BREAK!

• Winter 2008
• Recognition and Record Books

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County EffortsWe can do this!

• Winter 2008
• Recognition and Record Books

42
County Efforts

• Who coordinates incentives and recognition in the
  county?
• County 4-H I R Committee
• County 4-H Council
• County 4-H Office
• Others?

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Rationale

• Committees can
• Coordinate essential tasks
• Judging scholarships, awards, and Record Books
• Ordering pins certificates
• Distribute information
• Conduct trainings
• Answer questions
• Make decisions on a county level
• Involve critical stakeholders in the process

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Purpose and Tasks

• Brainstorm a list of potential tasks
• Ideas
• Analyze and evaluate recognition programs
  Ensure they are PYD
• Evaluate competition activities
• Create new recognition programs
• Conduct trainings other education
• Answer questions
• Mediate and solve conflicts

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Scope

• Ideas
• Record Books
• Achievement Pins stripes
• Emerald Star
• All Star Program
• Scholarships
• Proficiencies
• Volunteer Leader recognition
• Other County Awards
• Non-competitive recognition
• Statewide recognition (e.g. Golden Clover,
  Scholarships)

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Composition

• Ideas
• Involvement of youth. Youth-adult partnerships
• Terms
• Number of people
• New vs. experienced

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Ideas for Creation

• Involve the
• 4-H Office
• Leaders Council
• Community Club Leaders
• Club Presidents
• All Stars
• What might be the challenges in creating a
  committee?

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To Do

• Return to your county and start a County 4-H
  Incentives and Recognition Committee!
• Template document included as a handout.

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4-H Record Books

• Winter 2008
• Recognition and Record Books

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Agenda

• 2007 Survey Results
• Sharing Activity
• Review the 4-H Record Book
• Process, Formatting and Organization
• Section 1 Preliminary Information
• Section 2 Personal Development Report
• Section 3 My 4-H Story
• Section 4 Projects
• Section 5 Collection of 4-H Work
• Section 6 Past Years Materials
• Evaluation State Judging

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Summary of Survey Results

• 114 Returned
• 34 Counties
• Highest count Sonoma (12),
  Solano (7), Contra Costa (6)
• 3 - 4-H members (ages 5-13 years old)
• 8 - 4-H members (ages 14 years old)
• 83 - Volunteers
• 6 - County 4-H Staff
• 13 - Parents
• 1 - Other

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Summary of Survey Results

• I am pleased with the general format and content
  of the new 4-H Record Book.
• AVERAGE 2.83 points
• 27 - Strongly Agree (worth 4 points)
• 57 - Agree (worth 3 points)
• 11 - Neutral (worth 2 points)
• 10 - Disagree (worth 1 point)
• 5 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• Directions for completing the 4-H Record Book are
  clear and easy to understand.
• AVERAGE 2.44 points
• 10 - Strongly Agree (worth 4 points)
• 57 - Agree (worth 3 points)
• 21 - Neutral (worth 2 points)
• 15 - Disagree (worth 1 point)
• 7 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• The new 4-H Record Book can be explained and
  taught to new and experienced 4-H members and
  parents with a minimum of instruction.
• AVERAGE 1.99 points
• 7 - Strongly Agree (worth 4 points)
• 34 - Agree (worth 3 points)
• 31 - Neutral (worth 2 points)
• 27 - Disagree (worth 1 point)
• 11 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• The new 4-H Record Book is computer friendly.
• AVERAGE 2.72 points
• 29 - Strongly Agree (worth 4 points)
• 40 - Agree (worth 3 points)
• 23 - Neutral (worth 2 points)
• 15 - Disagree (worth 1 point)
• 2 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• The new Personal Development Report (PDR) is an
  improvement over the old PDR.
• AVERAGE 2.78 points
• 32 - Strongly Agree (worth 4 points)
• 44 - Agree (worth 3 points)
• 17 - Neutral (worth 2 points)
• 12 - Disagree (worth 1 point)
• 5 - Strongly Disagree (worth 0 points)

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Summary of Survey Results

• Written comments may be found on the web.
• A few highlights are included in the next 4
  slides.

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• Butte County Parent
• Make the book a whole lot easier or you will
  lose people faster than the plague!! Members
  want to have fun in 4-H. 4-H for some reminds
  them of school and if you do not care for school
  you don't want to be in 4-H.

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• Sacramento 4-H volunteer
• What is written is pretty clear, but there are
  a lot of "gray areas" as can be evidenced by all
  the questions from the email group. Many things
  need to be clarified further.

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• San Mateo 4-H volunteer
• My overall 1 input is to just keep things
  loose and trust people to do the right thing. If
  somebody stretches things, that's when we as
  leaders can gently guide
• We are trying to grow leaders so we should start
  by letting them lead themselves by doing their
  own recordkeeping in a way that makes sense to
  them.

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• El Dorado County 4-H volunteer
• Im just so glad to have these new forms.
  They are SOOOOOO much better than the old ones.
  They may not be perfect, but they are a huge step
  in the right direction.

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Sharing

• Go around the room and answer these questions
• What has worked for you to get members motivated
  to complete a 4-H Record Book?
• What words of advice do you have for a new
  member?
• What is the most difficult part of completing a
  4-H Record Book?
• What tips or tricks have you found work well that
  others would benefit from hearing about?
• What questions do you get from members and
  parents on a regular basis?
• Anything else to share?

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Email Group

• Join this group to
• Discuss the 4-H Record Book
• Ask questions
• Receive feedback
• http//groups.yahoo.com/group/ca4hrb/

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Purpose (pp 4-7)

• Essential Elements
• Life Skills
• Experiential Learning
• Age Appropriate

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Process (pp 8-9)

• Verification of 4-H Work
• Adult Participation
• Interpretation
• Community 4-H Club Leader
• County Committee
• County Office
• State Office

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Special Accommodations

• Accommodations must be made for members who
  cannot complete the 4-H Record Book in the usual
  format.
• A note detailing the accommodation must be
  included with the 4-H Record Book.
• Examples
• Having a 4-H member verbally provide the
  information while a project leader or parent
  transcribes.
• Having a project leader or parent assist with
  assembling materials.
• Other Ideas?

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Formatting (pp 10)

• Average 4-H member
• Depends on age and experience
• For 4-H Record Book competitions
• Fonts
• Spacing
• Margins
• Folder Binders
• Tabs
• Graphics

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Organization (pp 11)

• Section 1 Preliminary Information
• Title page
• Table of Contents
• Section 2 PDR
• Section 3 4-H Story
• Section 4 Projects
• Section 5 Collection of 4-H Work
• Section 6 Previous Years Records

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Section 1 (pp 12)

• Why is this important?
• Title Page
• Table of Contents
• For State Judging
• State Judging Cover Page
• State Judging Check Sheet

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Section 2 PDR (pp 13-24)

• What is the Personal Development Report?
• Record of participation during the year
• Award for participation
• Why is this important?
• Awards 4-H members for continued participation.
  Similar to other organizations.
• Acts as an incentive and motivator.
• Record may be used in other school or
  organizational settings

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Section 2 PDR

• 4-H Projects Completed
• 4-H Project Skill Activities
• 4-H Events Attended
• Leadership Development
• Citizenship/Community Service
• Communication Skills
• Honors and Recognition
• Lifestyle Activities (4-H and Outside of 4-H)

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Section 2 PDR (Changes)

• 2 Project Skill Activities Added knowledge
  contests to the category instructions. Added
  two lines for members to record up to two outside
  of 4-H project learning activities.
• 3 Events Attended Multiple day events count as
  one credit.
• 4 Leadership Development Planned Group Activity
  - An activity is a planned piece of work actively
  designed, coordinated, or organized by 4-H
  members, usually on a one-time basis, which
  benefits other 4-H members, volunteers or
  community members.

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Section 2 PDR (Changes)

• 5 Citizenship Community Service
• No change to the numbers required for star ranks,
  but did remove the category requirement for a
  bronze star.
• Allow re-occurring activities to be counted
  multiple times.
• Fundraising activities that directly benefit the
  4-H member may not be counted.
• Included approval in the activity description
  activities must be planned, publicized and
  approved.

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Section 2 PDR (Changes)

• 6 Communication Skills Require presentations
  for a star rank.
• 6 Communication Skills Represented 4-H - Record
  activities where the member represented the 4-H
  program by communicating with public audiences.
  The member must be clearly identified as a 4-H
  member.
• 7 Honors and Recognition Expanded the
  instructions to include additional examples.
• 8 Lifestyle Activities Added examples of 4-H
  activities that count in this category.

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Section 3 4-H Story (pp 25)

• What is the 4-H Story?
• Narrative about the 4-H member and their
  experience in 4-H
• Why is the 4-H Story important?
• Allows the member to reflect on their experiences
  in 4-H
• Part of the learning process

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Section 4 Projects (pp 26)

• What is this?
• Section 4-A Annual Project Report
• Section 4-A Expression Page
• Section 4-B Junior and Teen Leadership
  Development Report

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Section 4-A Project Reports (pp 26-28)

• What is the APR?
• Record of information for each project.
• Why is this important?
• Gets the member to think about what they learned
  (reflection).
• Helps the member document their activities.

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Section 4-A Expression Page

• What is the Expression Page?
• Place to be creative!
• Why is this important?
• Allows for creativity

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Section 4-B Leadership (pp 29-33)

• What is the Leadership Report?
• Pre and Post activity report
• Why is this important?
• Helps the member plan their activity at the
  beginning of the year.
• Helps the member reflect and apply their
  experience.
• Creates a forum for project leaders to provide
  written feedback

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Section 5 Collection (pp 34)

• What is the Collection of 4-H Work?
• Published or semi-published work about or by the
  4-H member
• Why is this important?
• Helps strengthen the record of 4-H activities in
  the book
• Opportunity for the member to showcase their work

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Section 6 Past Years (pp 35-36)

• What is the summary of past years?
• Up to 3 pages summarizing the members project,
  leadership and citizenship work
• Why is this important?
• Allows the member to comprehend and demonstrate
  their growth

82
Evaluation (pp 37)

• The Purpose of Record Book Competitions
• Incentive to record project work and personal
  achievement
• Feedback and encouragement on their 4-H project
  skill development
• Recognition for outstanding 4-H work.

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Evaluation Cont.

• New Template Forms for
• Club County Evaluation
• Available on the State 4-H Website.

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State Judging 2007

• Books Entered 129 books total
• Sections North 22 North Central 36 South
  Central 28 South 43
• Counties 29 counties represented
• Awards 19 State Winners69 State Medalists36
  Merit Recognition

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California 4-HRecognition Record BookTraining

• Fill out your
• evaluation form!