eAYSO for Treasurers

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eAYSO for Treasurers
Section Conference January April 2009
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Target Audience

• Section/Area/Region Treasurers
• Section/Area/Region Auditors
• Regional Commissioners
• Area Directors
• Section Directors

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Learning Objectives

• How to see your regions invoices
• How to pay the NSTC
• How to see NAP reports
• How to process dropped players
• How to establish account settings
• How to configure eAYSO to allow parents to pay
  regional fees online
• How to configure region payment settings

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• All eAYSO users must
• Go to www.eayso.org and create a profile with
  their email and password
• Complete a volunteer application online (even if
  they have a volunteer record with AYSO ID)
• Be granted access rights by the RC

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Review NSTC invoices

• About the invoices
• Invoices are created automatically every night
• Invoices are created for the of players
  registered during that day
• Invoice is due in 30 days

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How to see your regions invoices

• Click on Treasurer Region Invoices

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How to see your regions invoices (contd.)

• Displays player registration invoices

• Select to see invoices from other Seasons

• Displays unpaid invoices

• Displays total players due and amount due

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How to see your regions invoices (contd.)

• Displays other types of invoices

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How to see your regions invoices (contd.)

• Displays invoices for other areas

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How to see your regions invoices (contd.)

• Click on invoice name to see details

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How to see your regions invoices (contd.)
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Pay NSTC invoices
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Pay NSTC invoices

• Designate invoices to be paid

• Then click here

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Pay NSTC invoices (contd.)

• Review invoices total amount

• Click Next

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Pay NSTC invoices (contd.)

• Click to print the Remittance advice

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Pay NSTC invoices (contd.)

• Information
• Attach the signed check to the remittance advice
  and mail it to the NSTC Finance dept.
• Invoices will now appear as pending
• NSTC AR dept. enters the check payment in eAYSO,
  applying it to the invoices listed in the
  remittance advice
• Invoices will now appear as paid
• Checks sent without a remittance advice are
  applied based on the due date of the unpaid
  invoices

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Credit for Dropped players
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Credit for dropped players

• Process 1
• Player dropped before invoice is paid
• Fee deducted from original invoice
• Player is dropped for the season Credit invoice
  created
• Just pay adjusted invoice amount
• Process II
• Player dropped after invoice has been paid
• Player appears in Treasurer Process Dropped
  player screen
• Treasurer or RC must Request NSTC credit print
  NCFR RC must sign it mail it to the NSTC
  Finance dept.
• Finance dept. verifies and approves
• Credit invoice is created

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Credit for dropped players (contd.)

• Number of players

• Original invoice amount

• Dropped players

• Balance due

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Registrar drops player
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Credit for dropped players (contd.)

• Original of players

• Players paying for

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Credit for dropped players (contd.)

• Original invoice amount

• Original of players

• Adjusted balance due

• Dropped players

• Link to credit invoice

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Credit for dropped players (contd.)
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Process Dropped Players(Request NSTC Credit)
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Process dropped players

• Click Treasurer Process Dropped players

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Process dropped players (contd.)

• Players who have been dropped by the Registrar
  and for whom the NSTC fee was previously paid
  AUTOMATICALLY appear here!

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Process dropped players (contd.)

• If a player meets the requirements for a credit
  check here and click SUBMIT

Dropped player credit requirement Player has
not practiced or played in ANY game
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Process dropped players (contd.)

• Click here to open print the NCFR

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Process dropped players (contd.)

• Must be signed by the Rgnl. Commissioner mailed
  to the NSTC

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Review NAP Reports
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Review NAP reports (contd.)

• Select Treasurer Region Reports

• Click on report name

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Review NAP reports (contd.)

• Click open or save

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Review NAP reports (contd.)

• Click on printer to print

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NAP staff contact information
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Update Region Account Settings
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Update region account settings

• Click Treasurer Account settings

• Complete this information

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Update region account settings (contd.)

• Enter authorized signers names

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• Click Add

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Update region account settings (contd.)
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Accepting online payments from parents
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Online payments from parents

• Use of the on-line payment feature of eAYSO is
  purely voluntary
• Fees collected through on-line payments will go
  directly to a Regions Bank account and not to
  the NSTC
• Vendor name - Elavon
• If your region wants to participate, contact
• Donna Marini, Relationship Manager
• donna.marini_at_elavon.com, 714.228.7725

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Configure Region payment settings
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• Important
• Region payment settings ONLY applies if your
  Region uses online payment with credit cards

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Configure region payment settings

• Click Treasurer Region Payment Settings

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• Enter start end dates

• Enter desired early registration discount

• Enter start end dates

• Enter discounts for additional children

• Enter other (optional) fees amounts

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• Click Submit

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• Information
• All AYSO checking accounts require two signatures
• Credit cards, debit cards, and bank cards are not
  authorized for use by Regions
• Regional Auditors have access to the same eAYSO
  functions as the Regional Treasurers

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eAYSO Commission

• Provides direction to the development of eAYSO
• Prioritizes requests for new features and
  enhancements
• Members
• Barbara Passman S6, Chair ayso.eayso_at_rcn.com
• Mark Linsky, National Board Liaison
• Rand Potter, S2
• Maurice Bizzarri, S2
• Kevin Shalla, S6
• Tanya Pecarich, S8
• John Darbyshire, S10
• Steve Minton, S11
• Reggie Monsanto, S14

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eAYSO Support

• Email us at eaysosupport_at_ayso.org
• Call us at 866-588-2976
• User guides available on www.eayso.org Click on
  Help

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Questions?