Review and Approval of IT Projects

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Review and Approval of IT Projects

• Thomas G. James
• Chief Information Officer

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Role Scope of the CIO

• Mission
• Effectively employ IT to improve services to
  citizens and county government agencies and to
  maximize the productivity of COC staff.

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CIO Major Goal

• Promulgate policies and procedures as part of a
  formal COC-wide IT planning and budgeting
  process to ensure IT projects are thoroughly
  evaluated from both a technical and business
  perspective.

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Proposed Governance Model
Approve
Vision, policy, review, recommend, strategic
plans, priority setting
Vision, policy, review, recommend, strategic /
tactical plans

• Technical reviews, recommend, standards, tactical
  plans

Study technology / alternatives / vendors /
products, recommend technical strategy, propose
standards, prepare RFPs
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Proposed Committee Structure
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Proposed Policy Review Approval of IT
Projects

• Purpose of policy
• Provide standard procedures for IT project
  definition and approval
• Ensure IT projects are properly defined and
  documented
• Staffing, technical architecture, requirements,
  deliverables
• Understand impact on operational and technical
  staff
• Assess project risks, benefits costs
• Ensure schedules are feasible
• Ensure project scope and budget are realistic

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IT Project Definition Document

• Project Definition Document
• Project executive summary
• Project overview
• Project objectives
• Project scope
• In scope
• Out of scope
• Deliverables
• Organizations affected
• Project Benefits
• Project estimated effort/cost/duration
• Estimated cost
• Estimated effort hours
• Estimated duration
• Project assumptions
• Project risk
• Project approach
• Alternatives
• Project organization

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IT Priority Setting

• Assign priorities to IT projects
• Develop consensus on overall IT direction
• Prepare Vision, Goals and Objectives
• Document strategic IT initiatives and
  interrelationships
• Assess each project against these identified
  initiatives assign priority