VBA Project Management Office

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VBAProject Management Office
Marie Slusarz Causley February 2002
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Agenda

• Highlights
• VBA Project Management Office
• Project Approval Review
• PM Mentoring Support
• PM Training
• Automated Tools
• Challenges
• Next Steps

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Highlights

• VBA PMO Established March 2000
• Developed Project Tracking System (PTS)
• Implemented Project Management Methodology
• Conducted PM Life Cycle Training
• Collaborated on VA PM Training Effort
• Provided Direct Project Mentoring and Support
• Collaborated on Enterprise PM Tool Selection
• Obtained PMI Membership for VBA PMs

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VBA PMO Charter

• To standardize project management disciplines
• To provide project management training
• To provide mentoring and support
• To provide automated tools
• To provide focal point for cross project inter-
  dependencies, risk management, and lessons learned

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Project Approval Review

• Office of Resource Management -- VBA PMO
• First step of initiative development
• Assistance during project execution
• Routine review and analysis of project data
• Information Technology Investment Board
• Provides analytical support with project review
  process
• Assistance establishing agenda for project
  reviews
• Under Secretary for Benefits (USB)
• USB Quarterly Reviews
• PTS inquiries

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PM Mentoring Support

• Intensive Project Mentoring and Guidance
• CAPER - Compensation Pension Evaluation
  Redesign
• CPTS - Centralized Property Tracking System
• Access Management
• Windows 2000
• Monitor Project Performance
• 80 VBA Projects
• 38 IT Projects

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PM Training Effort

• VA-Wide PM Training Committee
• Senior Executive Seminar
• Curriculum
• PM Life Cycle
• Schedule Cost Estimating
• Leadership Communications/Negotiation Skills
• Risk Management Performance Measurements
• Effective Facilitating
• Managing Project Quality
• Team Building

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PM Training Effort

• PM Certification
• Status
• Vendor selection completed
• BPA released
• Progress very slow

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Automated Tools

• Current Tools Used
• Reporting -- Project Tracking System
• Scheduling -- Microsoft Project
• Enterprise Project Management (EPM) Tool
• Primavera Team Play
• Automated tools are only as good as the
• information entered into the system!

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EPM Tool Effort

• One-VA Initiative
• Benefits
• Robust enterprise project management tool
• Corporate resource management
• Earned value management
• Integrated risk management
• Standardized reporting
• Central repository for project data
• Phased Implementation
• Pilot CAPER, TEES, SDN VICs, Windows 2000
• VACO Projects
• Systems Development Centers

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Challenges

• Resistance to change
• Senior executive support
• PM training is not enough
• Change is the law of life. And those who look
  only to the past or the present are certain to
  miss the future.
• -- John F. Kennedy

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Next Steps

• Mentoring and PM Support
• PM Training and Certification
• Present Senior Executive Seminar
• EPM Tool Implementation
• VA Project Management Training Conference
• Establish PM Performance Standards